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2014-05-27 - AGENDA REPORTS - JANITORIAL SVCS PARKS/SPORTS (2)
CITY OF SANTA CLARIT, AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Agenda Item: 5 DATE: May 27, 2014 SUBJECT: AWARD CONTRACT FOR JANITORIAL SERVICES FOR VARIOUS PARK FACILITIES AND THE SANTA CLARITA SPORTS COMPLEX DEPARTMENT: Parks, Recreation, and Community Services RECOMMENDED ACTION City Council: 1. Award a contract to Diamond Contract Services Inc., for janitorial services at various park facilities and the Santa Clarita Sports Complex in the amount of $262,914, plus a ten percent contingency of $26,291, for a total annual amount not to exceed $289,205. 2. Authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with Diamond Contract Services Inc., not to exceed $289,205 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by City Council in the annual budget for such Fiscal Year. 3. Authorize the City Manager, or designee, to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise or in the event other park facilities become operational during the term of the contract, and execute renewals in accordance with the terms provided herein, subject to City Attorney approval. BACKGROUND Janitorial services are provided at City parks to ensure the restrooms and recreation buildings are cleaned and sanitized in preparation for daily use by the public. These services occur at night when the park facilities are not in use. The current level of janitorial service provides cleaning five days per week at most park facilities, with a few sites receiving additional days of service, depending on use. APPROYED The City of Santa Clarita advertised a janitorial services bid for various park facilities including the Santa Clarita Sports Complex in September 2013. The janitorial services bid included all routine cleaning services for park facilities and additional services where required. Staff conducted the janitorial bid as a Multiple Criteria Bid which evaluates factors including performance on other jobs, experience, proposed labor hours, references, available equipment, and cost. The invitation to bid was posted on October 4, 2013, on Planet Bids and 326 vendors were notified. A total of 45 vendors downloaded the bid, 15 vendors attended the pre-bid walk on October 1, 2013, and three vendors submitted responses for the bid opening on November 7, 2013, Each vendor was asked to provide bids for janitorial services for five, six, and seven days per week for all park facilities. The cost for providing janitorial services at the existing service level is listed below: COMPANY Diamond Contract Services Inc. ABM Janitorial Lee's Maintenance LOCATION AMOUNT Burbank, CA $262,914 Irvine, CA $279,226 Van Nuys, CA $411,889 In order to comply with the Multiple Criteria Bid concept, staff had to schedule site visits to evaluate bidder's performance on other jobs and reference checks were also performed. Due to the difficulty of scheduling site visits around the holidays, the determination of the successful bidder was not completed until April. When applying the Multiple Criteria to the bid proposals that were received, Diamond Contract Services Inc., was found to be in compliance with the conditions and terms of the janitorial contract and received the highest point total using the criteria described above. The recommended contract award amount reflects a level of service which is currently being provided for janitorial services in the City's park system. ALTERNATIVE ACTIONS Other actions as determined by City Council. FISCAL IMPACT Funds for this expenditure are part of the operating base budget in accounts 15202-5161.001 (Sports Complex Maintenance) and 15203-5161.001 (Facilities Maintenance), and are contingent upon the appropriation of funds by City Council in the proposed Fiscal Year 2014-15 budget. ATTACHMENTS Diamond Janitorial Bid available in the City Clerk's Reading File Diamond Janitorial Contract available in the City Clerk's Reading File CITY OF SANTA CLARITA INVITATION FOR BID BID # PR -13-14-11 BID OPENING: November 7, 2013 The City of Santa Clarita invites electronically sealed bids for: JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES 1. Electronic Bids must be ELECTRONICALLY received at: htti)://www.i)lanetbids.com/portal/portal.cfm?CompanvlD=l 6840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be ON THIS BID FORM, signed by the vendor's authorized representative and uploaded to Planet Bids. This signature acknowledges the proposer has read and understands the requirements contained on pages 1 to 78, Attachments A to C and Exhibits A to D. 5. The last day for questions will be 5:00 PM, October 30, 2013. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. BIDDER TO READ I have, read, understood, and agree to the terms and conditions on all pages of this bid. The undersigned agrees to furnish the commodity or service stipulated on this bid as stated above. Diamond Contract Services, Inc. Name (Print): Steve Walton Company Phone No. - (818) 565-3554 Address:2249 N ywood Way, Burbank, CA 91505 Signature, Title of Person Signing Bid, President/CEO ADDENDUM #1 For City of Santa Clarita Invitation to Bid PR -13-14-11 Janitorial Maintenance Services For SCSC and Various Park Facilities October 11, 2013 This addendum must be acknowledged via Planet Bids and should be included with the bid response. There was a non -mandatory, pre-bid meeting today, October 11, 2013, beginning at 9:00 AM. (A notice was sent via Planet Bids, to all vendors who downloaded the bid package and was included on Planet Bids, as to the change of time from 10:00 AM to 9:00 AM.) The pre-bid was located at the Santa Clarita sports Complex — Activity Center. The following staff attended: Ron Fierro, Parks' Administrator (Project Manager) Peter Henne, Parks' Administrator (Project Manager) Jennifer Killian, Buyer. The following vendors were in attendance: AAA Property Services, Abe Reisch ABM, Everth C. Martinez and Sergio Alvarado B&B Cleaning Service, Robert Cranshaw Bell Building Maintenance Co., Jason Hun Building Maintenance America, John Real Century Maintenance, Inc., Michael Kim Diamond contract Services, Keith Michaels D.N.S. Solutions, Lena Scott Great Cleaning Service, Inc., Luis Mario Mejia Lincoln Training Center, Casey Richards Lee's Maintenance Service, Inc. Tyrone Ingram and Salvador Gonzalez Merchants Building Maintenance, Juan Carlos Vasquez PBM, Lori Tatupa PJ Cephas Corporation, Kathy Kang Pride Industries, Shelly Sutton and Mario Molina Zest Enterprise, Jorge Guerrero The following information was discussed • PowerPoint with pictures of all buildings -gave approximate floor types and square footages (please adhere to bid package information for size and floors unless an addendum is issued refuting that information) Bid # PR -13-14-11 o A pdf copy of the PowerPoint presentation will be made available via email and by request, please contact ikilllan(absanta-clarita.com to request a copy • Mondo Flooring will replace the gym floor by the time the contract begins; Mondo flooring specs are in the bid package • Vendor is NOT responsible for Concession stands, only restrooms attached to the Concession buildings • The address for Newhall Park differs from the bid to the PowerPoint presentation; the Fire Department required that all buildings have addresses - both are essentially correct. • Also at Newhall, there is a Boys and Girls Club; only the outside restrooms attached to the club building are to be maintained, NOT the club itself • The Newhall Community Center has a wood (Maple) floor, specifications for the Conner Flooring are in the bid package • All of the Park's offices will have new VCT and cove molding by the time the new contract begins • This is a "multiple criteria" bid (not low bid). o Please make certain you fill out and respect ALL of the requirements. o At least (1) of the references needs to be a "Class A" building o Letters of recommendation should be CURRENT o References should be for "appropriate work" buildings (same as the City's, with the same work requirements) o Inspections will be a "surprise" - City staff will decide which reference they will visit • Reviewed estimate of work hours (Attachment B) • Speed Buffing (mop compound on floor, then buff) • Note: some work is quarterly, some daily and some weekly • The City supplies all paper products (seat covers, toilet paper, etc.) and trash can liners; all cleansers, etc. will be provided by the vendor • There IS a day porter for SCSC o (40) hours per week over (6) days, Monday through Saturday (City staff will decide the hours) • There must be "certified" payroll; no sub -contractors • "Points" will be deducted from vendor scores for all missing or incomplete information and requirements Keith Michaels Contractor's tiWv representative Diamond Contract Services, Inc. Company Name Bid # PR -13-14-11 11/06/2013 Date ADDENDUM #2 For City of Santa Clarita Invitation to Bid PR -13-14-11 Janitorial Maintenance Services For SCSC and Various Park Facilities October 22, 2013 This addendum must be acknowledged via Planet Bids and should be included with the bid response. 1. Can you provide the annual amount for the parks? A. The current monthly cost for rive day service at the Parks is $9,780.70. Keith Michaels - �'I/ N "02 Contractor's representative Diamond Contract Services, Inc. Company Name 11/06/2013 Date Bid # PR-13-14-i1ADD2 1 E. PRICING E1. BID SCHEDULE FOR SANTA CLARTIA SPORTS COMPLEX FACILITIES Activities Center- Building One Floor Type Square Footage Monthly Rate at Seven days per week Monthly Rate at Six days per week Monthly Rate at Five days per week Monthly Hours to perform al requested services Arcade Linoleum 761 159.28 $ 139.76 $ 120.24$ 10.15 Arena Linoleum 4045 1 211.66 $ 185.72 $ 159.78 $ 13.49 Arts and Crafts Room - Classroom 2 Linoleum 581 19161 $ 10670 $ 4m4w- $ 7.76 Ballet Room Hard Wood 719 150.49 $ 132.05 $ 113.60 $ 9.59 Children's Areas - Classroom 1 Linoleum 420 87.91 $ 77.14 $ 66.36 $ 5 60 Closets Linoleum 41 8.58 $ 7.53 $ 6.48 $ 0.55 Children's Restroom 1 toilet /1 sink Tile 47 Wtif $ 17.26$ 14.85$ 1'25 Community Rooms 2 @ 1616 sf/ea. Canyon Carpet 3232 169.12 $ 14A.19 $ 197 S7 $ In 7A Computer Room Conference Room Carpet 523 109.47 $ 96.05 $ 82.64 $ 6.98 Elevator Linoleum 55 23.02 $ 20.20 $ 17.38 $ 1.47 Foyer and Hallway Outside of Canyon Room Linoleum 548 11A 7n $ 4po 64 $ as sg $ Hallways 2 Linoleum 884 185.02 $ 162.35 $ 139.67$ 11.80 Janitorial Cement 156 32.65 $ 28.65 $ 24.65 $ 2.08 Kitchen Linoleum 181 $ ;34$ zu.bu$ 2'42 Lobby Linoleum 650 136.05 $ $ 102.70$ Multi -Purpose Room Santa Clarita Room Carpet 1124 58.81 $ 51.61 $ 44.40 $ 3.75 Patio Areas Cement 800 187.44$ 146.92 $ 126.40 $ 10.67 Quiet Room - Classroom 5 Carpet 315 65 513 $ 97 R9 $ AG 77 $ A On Reception Area Linoleum 162 33.91 $ 29.75 $ 25.60 $ 2.16 Men's Restroom 4 toilets/4 sinks/4 urinals Tile 307 128.51 $ 112.76 $ 97.01 $ 8.19 Women's Restroom 8 toilets/4 sinks Tile 308 128.93 $ $ W.3i $ Stairways Linoleum 231 48.35 $ 42.42 $ 36.50 $ 308 Teen Loun a I Linoleum 389 81.42 $ 71.44 $ 61.46 $ 5.19 37 Vocation Room Carpet Square Footage 582 1 121.81 $ 106.89 $ 91.96 $ 7.77 Staff Office Carpet 294.75$ 276 $ $ Carpet $ 23.16 $ Park Administrators Office Carpet 331 69.28 $ 60.79 $ 52.30 $ 4.42 Staff Break Room Carpet North Open Staff Room 125 26.16 $ 22.96 $ 19.75 $ 1.67 WhitneyRoom Carpet 126 181 $ $ 28'60 $ 2'42 Hallway Carpet 44.53 $ 228 447.7 $ $ Tile $ 68$6066$ Restroom 1 toilet 1 sink Tile 4 59 47 19.67 $ 17.26 $ 14.85 $ 1.25 Approximate Area: Conference Room Carpet 18,2491 25.57 $ 1 18.95 $ 1.65 Stairways Cost Per Month this location only) 146 $ $ 20.05 $ Foyer Linoleum 131 Activities Center - Mezzanine Area(Building One Floor Type Square Footage Monthly Rate at Seven days per week Monthly Rate at Six days per week Monthly Rate at Five days per week Monthly Hours at Seven days per week South Open Staff Office Carpet 1827 338.55 $ 294.75$ 250,93$ 21.8 South Manager Office Carpet 125 23.16 $ 20.17 $ 17.17 $ 1.50 Copier and Printer Room Linoleum 160 $ Zb.61$ 21'97 $ 1'91 North Open Staff Room Carpet 1864 Ar Ar $ $ r4 on $ North Manager Office Carpet 126 23.35 $ 20.33 $ 17.31 $ 1.51 Men's Restroom One toilet Two Sinks and Two Urinals Tile 138 51.14 $ 44.53 $ 37.91 $ 3.30 Women's Restroom 3 Toilets/3 Sinks Tile 188AS 68$6066$ fil 64 $ 4 59 Conference Room Carpet 141 26.13 $ 22.75 $ 19.37 $ 1.69 Conference Room Carpet 138 25.57 $ 22.26 $ 18.95 $ 1.65 Stairways Linoleum 146 $ $ 20.05 $ Foyer Linoleum 131 24.28 $ 21.13 $ 1799 $ 157 Hallways \ Kitchen Linoleum 170 31.50 $ 27.43 $ 23.35 $ 2.03 Approximate Area: 5,154 Cost Per Month (this location only) 756.42 $ 658.55$ Ren.Rs$ 4R R.1 Floor Square Monthly Monthly Monthly Monthly Hours at Gymnasium - Buildin Two T Foota a I Rate at Rate at Rate at Seven days nor 38 39 Seven days per week Six days per week Five days per week week Manager Office VCT 65 $13.01 $11.25 $9.50 0.85 Staff Area VCT 449 $89.84 $77.73 $65.62 5.86 Lobb Spurt Court 285 57.02 $ 49.34 $ 41.65 $ 3.72 Men's Restroom 2 Toilets,/4 Sinks/2 Urinals Tile 264 $10.594 $ $7717 Women's Restroom (4Toilets /4 Sinks Tile 264 $105.64 $91.41 $77.17 6.89 Men's rest room One Toilets, 2 sinks, One Urinal Tile 414 $1 5. 7 $143.35 $121.01 10.80 Women's restroom One Toilet, 2 sinks Tile 414 $ $ $ Men's Locker Room Tile 92 $36.81 $31.85 $26.89 2.40 Women's Locker Room Tile 93 $ 37.21$32.20 $27.18 2.43 Men's Showers Tile 108 $ $ $ Women's Showers Tile 108 $43.22 $37.39 $31.57 2.82 Janitorial room Cement 125 $ 79 $21.64 $18.27 1.63 Racquetball Courts 4 wood courts Wood Floor 3,140 157.06 $ 135.90 $ 114.73 $ 10.24 Basketball Courts 2 full basketball courts Sport Court 8,168 408.56 $ 353.52 $ 298.44 $ 26.63 Approximate Area: 13,989 Cost Per Month this location only) $1,453.5i $1,257.7i $1,061.8 $ 94.76 39 Aquatic Center- Building Three Floor Type Square Footage Monthly Rate at Seven days per week Monthly Rate at Six days per week Monthly Rate at Five days per week Monthly Hours at Seven days per week 101 Lobby Cement 600 $59.88 $ 52.43 $44.98 3.83 102 Cashier Carpet 262 $ 25.15 $ 22.02 $18.89 1.61 103 Office Lobby Carpet 100 $ $ $ 104 Vestibule Cement 46 $4.59 $ 4.02 $3.45 0.29 105A Women's Locker Room Tile 278 $ 55.49 $ 48.59 $41.68 3.55 105B Women's Locker Room Tile 120 $ $ $ 105C Women's Shower 5 Showers Tile 121 $ 24.15 $ 21.15 $18.14 1.55 105D Women's Restroom 5 Toilets/3 sinks Tile 204 $ 40.72 $ 35.65 $ 30.59 2.60 106 Vestibule Cement 46 $ $ $ 107A Men's Locker Room Tile 42 $ 8.38 $ 7.34 $6.30 0.54 107B Men's Locker Room Tile 278 $ 55.49 $ 48.59 $41.68 3.55 107C Men's Shower 5 Showers Tile 118 $ $ $ 107D Men's Restroom 3 Toilets/4 Sinks/4 Urinals Tile 214 $ 42.72 $ 37.40 $ 32.09 2.73 108 Electrical Room Cement 58 $ 5.79 $ 5.07 $4.35 0.37 109 Family Chane Room 1 Toilet/1 Sink Tile 63 $ $ $ 110 Pool Equipment Stora e Cement 142 $ 14.17 $ 12.41 $10.65 0.91 111 Lifeguard Office Cement 200 $ 19.96 $ 17.48 $14.99 1.28 112 First Aid Room Cement 180 Mo $ -117 .73 $ i5.49 $ 113 Office Carpet 106 $ 10.58 $ 9.26 $ 7.95 0.68 114 Office Carpet 158 $ 15.77 $ 13.81 $ 11.84 1.01 115 Office Carpet 145 $ $ $ 116 Office Carpet 148 $ 14.77 $ 12.93 $1109 0.94 117 Staff Area VCT 204 $ 20.36 $ 17.83 $ 15.29 1.30 118A Work Room VCT 88 $ 8.78 $ 7.69 $ 8.68 VIC 40 1186 Storage VCT 79 $J.88 $ 6.90 $ 5.92 0.50 119A Women's Locker Room Tile 89 $17.77$ 15.55 $13.34 1.14 119B Women's Restroom 1 ToileUl Shower/1 Sink Tile 76 $ $ $ 120A Men's Locker Room Tile 88 $17.57 $ 15.38 $13.19 1.12 120B Men's Restroom 1 ToileUl Shower/1 Sink Tile 82 . 1637 $ 14.33 $12.29 1.05 121A Hallway Cement 262 $ $ 11-1 $ T -5T- 1218 Hallway Cement 396 $39.52 $ 34.61 $29.69 2.53 122 Hallway Cement 250 $24.95 $ 21.85 $18.74 1.60 123 Classroom 1 Sink Carpet 925 $ $ $ 124 Custodian Room Cement 127 $12.68 $ 11.10 $9.52 125 Storage Carpet 89 $8.88 $ 7.78 $6.67 0.57 126 Vestibule Cement 46 $ $ $ 127A Men's Team Hallway Tile 289 $28.84 $ 25.25 $21.67 127B Men's Locker Area Tile 53 $10.58 $ 9.26 $7.95 0.68 127C Men's Shower Five shower Tile 67 $ $ 10.00 $ 127D Men's Restroom 3 Toilets/3 Sinks/3 Urinals Tile 200 $39.92 $ 34.95 $29.99 128 Vestibule Cement 46 $9.18 $ 8.04 $6.90 0.59 129A Women's Team HallwayTile 280f'ttb $ $ 1.79 129BWomen's Locker RoomVCaet 53 $10.58 $ 9.26 $7.95 ORA 129C Women's Shower 5 Showers 67 $13.37 $ 11.71 $10.05 0.86 129D Women's Restroom 5 Toilets/3 Sinks 200 $ $ 2.55 130 Stairs 180 $17.96 $ 15.73 $13.49 1 is 131 Observation Area 144 14.37 $ 12.5 10.80$ 0,92 A roximate Area:8009 Cost Per Month this location only) $1,048.361 $ 917.92 $787.44 41 42 Monthly Monthly Monthly Monthly Monthly Hours Monthly Monthly Rate at Rate at Rate at at Seven Six Five Seven at days days days days Concession Stand — Outside Restroom — Floor Square per per per per Building Four Type Footage week week week week Sinks Tile 324 $ 91.40 $ 79.36 $ 67.31 5.93 Urinals/5 Sinks Tile 310 $ 87.45 $ 75.93 $ 64.40 5.67 Room 305 — Ticket Room Tile 67 $ $ $ 132 Maintenance Office Pum House — Outside Showers 7 Showers Concrete 55 $ 31.03 $ 26.94 $ 22.85 2.01 Approximate Area: 756 Carpet 140 $ 1,7 7A Cost Per Month this location onl $ $ 9A7 RG$nA $ Carpet 42 Monthly Monthly Monthly Monthly Hours Rate at Rate at Rate at at Seven Six Five Seven days days days days Floor Square per per per per Maintenance Office — Building Five Type Footage week week week week 132 Maintenance Office Carpet 115 $ 47.46 $ 41.16 $ 34.86 3.08 133 Staff Area 1 Sink Carpet 140 $ 1,7 7A $ $ 134 Staff Lockers Carpet 50 $ 41.27 $ 35.80 $ 30.32 2.68 135 Unisex Restroom 1 Toilet/1 Sink Tile 58 $ 47.87 $ 41.52 $ 35.17 3.11 136 Office Carpet 125 $ $44 74$ 3790 3 31, Approximate Area 488 Cost Per Month this location only) $ 245.97 $ 213.34 $ 180.69 $15.98 42 Day Porter Monthly Service at 40 hours per week for month $2,469.4 Total Monthly Cost for all buildings (1-6) 43 Monthly Hours Monthly at Rate at Monthly Seven Seven Monthly Rate Rate at Five days Floor Square days per at Six days days per per Santa Clarita Skate Park— BuildingSix Type Footage week er week week week Men's Restroom Cement 176 $ 97.33 $ 83.82 $ 70.31 6.39 Women's Restroom Cement 176 $ 97.33 $ 83.82 $ 70.31 6.39 Office Carpet 572 $ $ $ Approximate Area: 924 Cost Per Month this location only) $ $ 352.84 $ 303.86 $ 254S6 23.17 Day Porter Monthly Service at 40 hours per week for month $2,469.4 Total Monthly Cost for all buildings (1-6) 43 E2. BID SCHEDULE FOR VARIOUS PARKS' FACILITIES Park Location & Information Floor Type Square Footage Staff Hours 7 Das per Week 6 Das per Week 5 Das per Week Begoinias Lane 14911 Begonias Lane Men's Quarry TileL 18.20 $ 275.84 $ 236.79 $ 197.72 Women's QuarryTile 19.66 $ 300,91 Outside Rest Room $ 215.69 Total Approximate Area '•r, Total Cost Per Month ` _" $ $ $ Total Approximate Area Men's Concrete 167 19.03 $ 288.37 ! $ 247.55 $ 206.70 Women's Concrete 167 19.03 $ 288.37 $ 247.55 $ 206.70 Total Approximate Area 334 Total Cost Per Month Amd $ zmb, I I 41 $ Bouquet Canyon Park 28127 Wellston Drive Outside Rest Room Outside Rest Room Community Building Men's Quarry TileL 18.20 $ 275.84 $ 236.79 $ 197.72 Women's QuarryTile 19.66 $ 300,91 $ 258.32 $ 215.69 Total Approximate Area '•r, Total Cost Per Month ` _" $ $ $ Bridgeport Park 23520 Bridgeport Lane Outside Rest Room Community Building UU.5v _ Men's Concrete 202 19.03 $ 288.37 $ 247.55 $ 206.70 Women's Concrete 202 $268.Jl$ West room $ Total Approximate Area -77 404 $21 $ Men's Total Cost Per Month k_ $ $ $ Canyon Country Park 17615 W. Soledad Canyon Road Community Building UU.5v _ East Room VCT 760 1 164.14 $ $ 142.95 $ 121_76 West room VCT 1340 $ $21 $ Men's Tile 201 $ $ -68 $ Women's Tile 201 $ $ 75 61 $ 64 4 44 Kitchen VCT 105 1.46 $ 22.68 $ 19.75 $ 16.82 Office Carpet 177 2.47 $ 38.23 $ 33.29 $ 28.36 Hallway Quarry Tile 806 11.23 $ 174.07 $ 151.60 $ 129.13 Supply room VCT 57 1.10 $ 16.84 $ 14.58 $ 12.32 Outside Rest Room VCT 132 1.41 $ 21.58 $ 18.68 $ 15.78 Men's Concrete 158 A An $ $ no nn $ , Women's I Concrete 158 4.40 $ 68.25 $ 59.44 $ 50 63 Total Approximate Area 3963 6 Das per Week Total Cost Per Month $ 1,010.97 $ 880.47 $ 749.93 Park Location & Information Floor Type Square Footage Staff Hours 7 Das per Week 6 Das per Week 5 Das per Week Central Park 27150 Bouquet Canyon Road Building 1 Sports Office Office VCT 103 1.10 $ 16.84 $ 14.58 $ 12.32 Office VCT 132 1.41 $ 21.58 $ 18.68 $ 15.78 Office VCT 99 1.05 $ 16.18 $ 14.01 $ 11.84 Lobby Area VCT 306 $ $4.5,31 Is Rest Room Building 2 Sports Office Outside Rest Room Men's Tile Cement 59 252 527 $ $ 89.39 I $ $ Is $ 6096 Women's Cement 252 $ 82.39 $ 71.33 $ Building 3 Concession Outside Rest Room Men's I Cement 185 3.94 $ 60.48 $ 52.36 -- .24 Women's Cement 185 3.94 $ 60.48 $ 52. 44.24Buildin 4 Next to D ParkMen's Cement 187 $ $ Women's Buildin 5 Maintenance ShoOffice 1 Cement Ca et 187 167 1.78 $$ $ 27.30 $ 23 23.63 ;$44 19.97Office 2 Ca et 143 1.52 $ 23.38 $ 20.24 17.10Office 3 Ca et 132 1.41 $ 21.55 $ 15.78 45 Lobb /Assistant Supervisors Work Area 1 Carpet 922 9.92 $ 150.72 $ 130.48 $ 110.24 Assistant Supervisors Work Area 2 Carpet 392 4.17 $ 64.08 $ 55.48 $ 46.87 Break and Crew Area 3 Carpet 773 823 $ 126.36 $ 109.40 $ 92.43 Small Kitchen Linoleum 79 $12.91 $ $ $ $ 9.45 Men's Tile 49 $ $ $ 522.30 $ 11.17 Women's Tile 49 $ $ $ Women's Shower Tile 55 117 $ 1748 $ 1557 $ Hallway Linoleum 152 1.62 $ 24.85 $ 21.51 $ 18.17 Men's Shower and Rest Room Tile 392 8.35 $ 128.16 $ 110.95 $ 93.74 Locker Room Carpet 910 19.38 $ 297.51 $ 257.57 $ 217.61 Total Approximate Area 6162 Total Cost Per Month $ $ $ Park Location & Information Floor Type Square Footage Staff Hours 7 Das per Week 6 Das per Week 5 Das per Week Chesebrough Park 23505 Sunset Hills Drive Men's Concrete 215 $ $ $ Outside Rest Room 03 2 03 $ 988 37 247.55 $ 947 5.r $ 906 70 Total Approximate Area 430 Men's Concrete 119 16.00 $ 245.27 $ 1 $ 178.97 Women's Concrete 119 $ $ $ Office VCT 110 $ $ $ Total Approximate Area 348 Total Cost Per Month $ Q0190 $ 522.30 Circle J Ranch Park 22651 Via Princessa Outside Rest Room Men's Concrete 215 $ $ $ 19 Women's Concrete 215 19 03 2 03 $ 988 37 247.55 $ 947 5.r $ 906 70 Total Approximate Area 430 Total Cost Per Month $ 576.75 $ 495.11 $ 413.41 Creekview Park 22200 Park Street M. Outside Rest Room I I , ; $ 247.55 $ 206.70 Men's Concrete 92 $ 266 46 $ 228 74 $ Women's Concrete 92 17.58 $ 266.46 $ 228.74 $ 190.99 Total Approximate Area 184 1903. 19.03 $ 288.37 Total Cost Per Month $ 532.91 $ 457.48 $ 381.99 David March Park 28310 N. Via Joyce Drive 180 19.03 $ 288.37 $ 247.55 $ 206.70 Total Approximate Area 360 Outside Rest Room ' per Week Total Cost Per Month $ s7s7e $ 495.11 $ 413.41 Men's Concrete _ 134 134 1903. 19.03 $ 288.37 $ 247.55 $ 206.70 Women's Concrete $ 288.37 $ 247.55 $ 206.70 Total Approximate Area 268 Total Cost Per Month .,._ Aquatic Office 1 $ 576.75 $ 495.11 $ 413.41 Fair Oaks Ranch Park 17468 Honey Maple Street Outside Rest Room Men's Concrete 180 19.03 $ 288.37 $ 247.55 $ 206.70 Women's Concrete 180 19.03 $ 288.37 $ 247.55 $ 206.70 Total Approximate Area 360 6 Das per Week Total Cost Per Month $ s7s7e $ 495.11 $ 413.41 Park Location & Information Floor Type Square Footage Staff Hours 7 Das per Week 6 Das per Week 5 Das per Week Newhall Park 23933 Newhall Avenue Building 1 Aquatic Building Aquatic Office 1 Carpet 142 2.20 $ 34.04 $ 29.65 $ 25.26 Aquatic Office 2 Carpet 142 $ $4 2 $ Zb Lobby Area Ca t 245 $ $ $ Building 2 Recreation Building Multi-Purpose Room VCT 1424 22.02 $ 341.40 $ 297.35 $ 253.29 Office VCT 138 2.13 $ 33.09 $ 28.82 $ 24.55 Men's Tile 99 3.06 $ 47.47 $ 41.35 $ 35.22 47 Women's Tile 99 1 nA $ 47.47 $ 41.35 $ 35.22 Hallway VCT 110 1.70 $ 26.37 $ 22.97 $ 19.57 -Building3 Gymnasium Outside Rest Room 7.17 $ 110.15 $ 95.42 $ 80.69 Women's Tile 91 $ $ IUU.91$ Men's Women's Terrazzo --- Terrazzo 167 5.17 - - 167 $ $ 80.08 $ $ 69.74 $ 59.41 $'--5U-4T-- Building 4 Concession Rest Room $ $ _ Men's Terrazzo 213 $ $ gg $_7_5,77_ Women's Terrazzo 194 $ 93.02 $ 81.02 $ 69.02 Building 5 Newhall Maintenance Building Rest Room Tile 70 2.17 $ 33.56 $ 29.23 $ 24.90 Total Approximate Area 3210 Total Cost Per Month North Oaks Park 27824 N. Camp Plenty Road Square Staff Floor Type Footage Hours 7 Das per Week 6 Das per Week 5 Das per Week Recreation Building Multi -Purpose Room VCT 599 24.96 $ 383.59 $ 332.31 $ 281.00 Men's Tile 86 7.17 $ 110.15 $ 95.42 $ 80.69 Women's Tile 91 $ $ IUU.91$ 206.70 $ Total Approximate Area 776 Total Cost Per Month $ gin 9q $ $ Park Location & Information Square Staff Floor Type Footage Hours 7 Das per Week 6 Das per Week 5 Das per Week Oak Spring Park 28920 Oak Spring Canyon Road Outside Rest Room Men's Concrete 173 $ $ bb$ Women's Concrete 173 $ $ 206.70 $ Total Approximate Area 346 Total Cost Per Month $ 576.75 $ 495.11 $ 413.41 Old Orchard Park 25023 N. Avenida Rotella Recreation Building m Multi -Purpose Room VCT 623 421.79 $ 6 Ira$ 364.54 307.27 Office VCT 182 8.05 $ 123.22 $ 106.50 $ 89.76 Men's Tile 153 13.53 $ 207.17 $ 179.05 $ 150.92 Women's Tile 155 13.71 $ 209.88 ',. $ 181.39 $ 152.89 Total Approximate Area "' -- 1113 Class Room 112 $ Of rlq94 $ VrD Total Cost Per Month Carpet 247 $ $ $ $ $ Inn Pamplico Park 22444 Pam lico Drive VCT 253 Outside Rest Room $ 6 Ira$ 19.42 Kitchen Hallway Men's Concrete 128 19.03 $ 288.37 $ 247.55 $ 206.70 Women's Concrete 128 .03 $ZOO 61 $ $ Total Approximate Area 256 $ 10.55 Total Cost Per Month $ q7r 7q $ AQr 11 $ All Al Santa Clarita Community Center 22421 Market Street VCT 253 $ $ 6 Ira$ 19.42 Kitchen Hallway VCT 73 Staff Office 104 Carpet 119 0.90 $ 14.05 $ 12.30 $ 10.55 Staff Office 103 Carpet 127 58 $1 5.UU$ $ 11.99 $ 10.28 $ Tile Staff Office 120 Carpet 110 U.Oj$ $ 10.28 Class Room 112 $ Of rlq94 $ VrD O een Work Area 102 Carpet 247 E871 $ $ ;I s $ Aq Equipment Stora a 107 VCT 156 1 IA $ 1A 42 $ $ Equipment Check -Out 105 VCT 154 1.1 $ 18.19 $ 15.92 $ 13.65 Lobby Waiting Area 101 VCT 877 6.63 $ 103.57 $ 90.66 $ 77.74 Hall a s - 111, 126, 130 VCT 1091 8.25 $ 128.84 $ 112.78 $ 96.71 Conference Room 117 Carpet 228 1.72 $ Kitchen 118 VCT 253 $ $ 6 Ira$ 19.42 Kitchen Hallway VCT 73 n rr $ a sq $ 755 $ 647 Toy Room 121 VCT 287 2.17 $ 33.89 $ 29.67 $ 25.44 Men's 115 Tile 58 0.88 $ 13.70 $ 11.99 $ 10.28 Women's 116 Tile 58 0.88 $ 13.70 $ 11.99 $ 10.28 Class Room 112 VCT 1130 $ $llb.81$ Teen Room 122 VCT 602 $ $ $ Gym Multi -Purpose Room 108 Rubber 5840 AA 4A $ AAO RG $ Ang no $ 917 AR 49 Park Location & Information Flooring Square Footage Staff Hours 7 Das per Week 6 Das per Week Boxing Room 127A Concrete/Mats 2106 15.92 $ 248.71 $ 217.70 $ 186.68 Tae Room 128 Concrete 119 0.90 $ 14.05 $ 12.30 $ 10.55 Public Rest Room - Men's 134,135 Tile 566 8.56 $ $ 117.02 $ 100.34 Public Rest Room -Women's 131, 132 Tile593 1836 4 A A $ $ BU$ $ Viewing57, Room 123 VCT 170 Kitchen $ $1.28 i $ Dance Room 124 Maple Flooring1172 $ 8.86 138.41 $ 121.15 $ 103.89 $ Weight Room 127B Rubber Floorin 306 2,31 36.14 $ 31.63 $ 27.12 $ Total Approximate Area 41,97 16442 VCT 180 $ Total Cost Per Month $ 75.86 $ $ 2,09234 $ $ 1 570 50 Park Location & Information Floor Type Square Footage Staff Hours 7 Das per Week 6 Das per Week 5 Das per Week Santa Clanta Park 27285 Seco Canyon road Footage Hours 7 Das per Week 6 Das per Week 5 Das per Week Todd Longshore Park Recreation Building 28151 Whites Canyon Road Multi -Purpose Room VCT 1836 4 A A $ $ 1 CP $ Kitchen VCT 85t5.34 1 $ $ $ HallwayVCT 117$ 56.75 $ $ 41,97 Office VCT 180 $ 87.30 $ 75.86 $ 64.41 Men's Tile 85 $ 82.45 $ 71.65 $ 60.83 Women's Tile 85 $ $ 71.65 $ 60.83 Outside Rest RoomMen's Quar Tile 218$ :211 47 $ $ Women's Quarry Tile 218 1A CQ $ 21147 $ $ 15609 Total Approximate Area 2824 Total Cost Per Month _ $ 995.75 $ 865.23 $ 734.66 Til Square Staff Park Location & Information Floor Type Footage Hours 7 Das per Week 6 Das per Week 5 Das per Week Todd Longshore Park 28151 Whites Canyon Road Outside Rest Room Til Valencia Glen Park 23750 Gavola Recreation Building.' Recreation Building 1, ..„ Multi -Purpose Room VCT 989 43.59 Multi -Purpose Room VCT 1045 41.48 $ 636.04 $ 550.18 $ 464.27 Office VCT 192 7.62 $ 116.86 $ 101.09 $ 85.30 Men's Tile 90 7.15 $ 109.56 $ 94.77 $ 79.97 Women's Tile 86 $ 69 $ $ Total App roximate Area - 1413 Total Cost Per Month $ $ $ Valencia Meadows Park 25671 Fedala Road Recreation Building.' Multi -Purpose Room VCT 989 43.59 $ 668.06 $ 487.29 $ Office VCT 188 $ UU $ 82 $ Men's Tile 63 $ $ $ Women's Tile 63 $ $ $ Total Approximate Area Total Cost Per Month r'` ' 1303 r_ $ 965.28 $ 834.71 $ 704.08 Valencia Heritage Park 24155 Newhall Ranch Road Outside Rest Room Men's Concrete 314 21.00 $ 31828 $ 273.22 $ 228.14 Women's Concrete 255 17.06 $ 258.47 $ 221.88 $ 185.27 Total Approximate Area 569 51 NONA „ 21' Total Cost Per Month NK', $ 576 75 $ 495.11 $ 413.41 Total Monthly Cost for Santa Clarita Sports Complex, Buildings 1-6 Total Monthly Cost for (20) Park Building Locations Total "Combined" Monthly Cost Multiply SUBTOTAL by 12, and enter the TOTAL $ 318,713.16 SUBTOTAL $ 9,234.99 $ 17,324.43 26,559.43 Total in WORDS $ three hundred eighteen thousand, seven hundred thirteen and 16/100 dollars 52 BID SCHEDULE - ADDITIONAL SERVICES Identify items where price breaks, quantity discounts or other reductions to the amount quoted apply. Specify where price differences are based on the total quantity of additional work requested at one time and already identified in the scope of services or, if based on the frequency of additional work requests. Unless otherwise noted by bidder at this time, it is expected that all prices provided herein apply for all locations, and will remain consistent throughout the term of agreement which may result from this solicitation. 1. WINDOW CLEANING - Price to be per square foot $ 0.55 2. LIGHT FIXTURES - Per Fixture $ 7.50 0.05 3. SPEED BUFFING — Per Square Foot $ 17.50 4. MISCELLANEOUS CLEANING — Hourly Rate $ 0.34 5. TILE & GROUT CLEANING — Per Square Foot $ 6. DAY PORTER - Hourly Rate $ 15.00 7. EMERGENCY RESPONSE — Hourly Rate $ 25.00 (Non -Scheduled Services or After -Hours) 8. REFRIDGERATOR $ 17.50 53 DESIGNATION OF SUBCONTRACTORS JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-1411 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of '/2 of 1 percent of the prime contractor's total bid: DBE status, ane of firm, certifying agency and annual gross receipts are required if sub contractor is participating as a DBE. The form MUST be returned with bid, filled in or annotated with "No Subcontractors' if none will be used. NOTE: DIAMOND WILL NOT BE USING SUBCONTRACTORS FOR THIS PROJECT. Subcontractor DBE STATUS: A e of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Description of Work License No. Bid Schedule Item Nos: Description of Work License Na Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying A enc : Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone( ) Z DESIGNATION OF SUBCONTRACTORS JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLAR/TA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-14-11 City of Santa Clarita, California NOTE: DIAMOND WILL NOT BE USING SUBCONTRACTORS FOR THIS PROJECT. Subcontractor Age of firm: DBE STATUS: Dollar Value of Work Certifying Agency: Annual Gross Receipts: Location and Place of Business Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Description of Work License No. Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor DBE STATUS: A e of firm: Certi in Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( } .11 ATTACHMENT A REFERENCE SHEET JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-14-11 Bidder shall provide five (5) references with each referenced facility being located within fifty (50) miles from Santa Clarita, California. References shall include at least One (1) Class A, professional office building; three (3) references must be of a type of facility similar in nature to the park locations visited during the mandatory walkthrough, with the remaining reference being of any type facility bidder chooses. A response for each question below is required for each reference submitted. Business name or other facility identification: City of Inglewood Facility address One Manchester Boulevard. Inglewood, CA 90301 Contract manager / contact name & phone number Toya Ferguson (310) 421-4252 Type of facility / use Class "A" Municipal Buildings/Parks Total Area (Sq. Ft.) 400,000 Period facility cleaned by your company: From: March, 2010 To: Present Average Daily Occupants & Visitors: 1-50 51-125 126 - 400 -X Indicate which of the services below were provided by your company for this reference, the frequency for each item and if provided routinely under contract, or as an additional service. Service Included (Yes/No) Frequency Contract or Additional X Daily Contract Dusting /Vacuum Mopping X Daily Contract Waxing X Periodical Contract Speed Buffing X Weekly Contract Carpet Cleaning X Periodical Contract Windows / Blinds X Periodical Contract Trash Removal X Daily Contract Recycling X Daily Contract Outside Restrooms X Daily Contract Walkways X Daily Contract Other (Please describe fully): Diamond provides daily janitorial services to approximately 400.000 square feet for 22 locations with City of Inglewood.Our service area includes libraries, police stations, administrative buildings, parks, community centers 1:181 ATTACHMENT A REFERENCE SHEET JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-14-11 Bidder shall provide five (5) references with each referenced facility being located within fifty (50) miles from Santa Clarita, California. References shall include at least One (1) Class A, professional office building; three (3) references must be of a type of facility similar in nature to the park locations visited during the mandatory walkthrough, with the remaining reference being of any type facility bidder chooses. A response for each question below is required for each reference submitted. Business name or other facility identification: City of Santa Monica Facility address 1717 4th Street, Suite 250, Santa Monica, CA 90401 Other (Please describe fully): Diamond provides daily janitorial services for four (4) contracts with City of Santa Monica: 1) Santa Monica Pier, 2) Big Blue Bus, 3) Public Safety Facility and 4) Animal Shelter. Our scope of service includes exterior and interior cleaning, restrooms offices conference rooms kitchens and employee areas carpet and furniture shampooing pressure washing, carpet shampooing, and stripping/waxing floors. 60 Contract manager / contact name & phone number Michael Williams, Contract Administrator (310) 616-6211 Type of facility / use Class "A" Municipal Buildings/Pier/Parkfotal Area (Sq. Ft.) over 500,000 Period facility cleaned by your company: From: July, 2010 To: Present Average Daily Occupants & Visitors: 1-50 51-125 126 — 400 X Indicate which of the services below were provided by your company for this reference, the frequency for each item and if provided routinely under contract, or as an additional service. Service Included (Yes/No) Frequency Contract or Additional X Daily Contract Dusting / Vacuum Mopping In X Daily Contract Waxing X Periodical Contract Speed Buffing X Weekly Contract Carpet Cleaning X Periodical Contract Windows / Blinds X Periodical Contract Trash Removal X Daily Contract Recycling X Daily Contract Outside Restrooms X Daily Contract Walkways X Daily Contract Other (Please describe fully): Diamond provides daily janitorial services for four (4) contracts with City of Santa Monica: 1) Santa Monica Pier, 2) Big Blue Bus, 3) Public Safety Facility and 4) Animal Shelter. Our scope of service includes exterior and interior cleaning, restrooms offices conference rooms kitchens and employee areas carpet and furniture shampooing pressure washing, carpet shampooing, and stripping/waxing floors. 60 ATTACHMENT A REFERENCE SHEET JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-14-11 Bidder shall provide five (5) references with each referenced facility being located within fifty (50) miles from Santa Clarita, California. References shall include at least One (1) Class A, professional office building; three (3) references must be of a type of facility similar in nature to the park locations visited during the mandatory walkthrough, with the remaining reference being of any type facility bidder chooses. A response for each question below is required for each reference submitted. Business name or other facility identification: City of Los Angeles Department of General Services Facility address 111 E. 1st Street, Rm 501, Los Angeles, CA 90012 Contract manager / contact name & phone number Loretta Quenon, Director of Custodial Services (213) 978-8755 Type of facility / use Municipal Buildings Total Area (Sq. Ft.) 2,300,000 Period facility cleaned by your company: From: April, 2005 To: Present Average Daily Occupants & Visitors: 1-50 51 —125 126 — 400 X Indicate which of the services below were provided by your company for this reference, the frequency for each item and if provided routinely under contract, or as an additional service. Service Included (Yes/No) Frequency Contract or Additional X Daily Contract Dusting /Vacuum X Daily Contract Mopping Waxing X Periodical Contract Speed Buffing X Weekly Contract Carpet Cleaning X Periodical Contract Windows / Blinds X Periodical Contract Trash Removal X Daily Contract Recycling X Daily Contract Outside Restrooms X Daily Contract Walkways X Daily Contract Other (Please describe fully): Diamond provides daily janitorial services to approximately 2,300,000 square feet for 180 locations with City of Los Angeles Our service area includes libraries, administrative buildings, community centers and other municipal facilities. Diamond emDlovs a staff of 110 technicians. 4 Droiect supervisors, as well as shared administrative support. Droiect manaaement and quality control personnel. Our scope of service includes exterior cleaning, pressure washing, cleaning restrooms, public areas, offices and conference rooms, carpet shampooing, and stripping and waxing hard floors. 60 ATTACHMENT A REFERENCE SHEET JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-14-11 Bidder shall provide five (5) references with each referenced facility being located within fifty (50) miles from Santa Clarita, California. References shall include at least One (1) Class A, professional office building; three (3) references must be of a type of facility similar in nature to the park locations visited during the mandatory walkthrough, with the remaining reference being of any type facility bidder chooses. A response for each question below is required for each reference submitted. Business name or other facility identification: Rose Bowl Operating Company Facility address 1001 Rose Bowl Drive, Pasadena, CA 91103 Contract manager / contact name & phone number Jess Waiters, Chief Operations Officer (626) 577-3108 Type of facility / use Stadium/Sports Complex Total Area (Sq. Ft.) Full Stadium and Surrounding Areas Period facility cleaned by your company: From: September, 2005 To: Present Average Daily Occupants & Visitors: 1-50 51 —125 126 —400 X Indicate which of the services below were provided by your company for this reference, the frequency for each item and if provided routinely under contract, or as an additional service. Service Included (Yes/No) Frequency Contract or Additional Dusting /Vacuum X Daily Contract Mopping X Daily Contract Waxing X Periodical Contract Speed Buffing X Weekly Contract Carpet Cleaning X Periodical Contract Windows / Blinds X Periodical Contract Trash Removal X Daily Contract Recycling X Daily Contract Outside Restrooms X Daily Contract Walkways X Daily Contract Other (Please describe fully): Diamond has provided complete daily janitorial and event services (all major and minor events) for the Rose Bowl Operating Company since 2005. We currently provide a full-time cleaning services crew to maintain administrative office areas, as well as covering events (pre -cleaning, standby services, post -cleaning), Flea market events and press box events. Diamond staffing averages in excess of 3,000 labor hours per month. 60 ATTACHMENT A REFERENCE SHEET JANITORIAL MAINTENANCE SERVICES FOR THE SANTA CLARITA SPORTS COMPLEX AND VARIOUS PARK FACILITIES, BID #PR -13-14-11 Bidder shall provide five (5) references with each referenced facility being located within fifty (50) miles from Santa Clarita, California. References shall include at least One (1) Class A, professional office building; three (3) references must be of a type of facility similar in nature to the park locations visited during the mandatory walkthrough, with the remaining reference being of any type facility bidder chooses. A response for each question below is required for each reference submitted. Business name or other facility identification: Cal -State University Northridge Facility address 1811 Nordoff Street, Northridge, CA 91330 Contract manager / contact name & phone number James Sutton, Director of Facilities Services (818) 677-2230 Type of facility / use Campus Buildings Total Area (Sq. Ft.) 1,000,000 Period facility cleaned by your company: From: August, 2010 To: Present Average Daily Occupants & Visitors: 1-50 51 —125 126 —400 X Indicate which of the services below were provided by your company for this reference, the frequency for each item and if provided routinely under contract, or as an additional service. Service Included (Yes/No) Frequency Contract or Additional X Daily Contract Dusting / Vacuum X Daily Contract Mopping Waxing X Periodical Contract Speed Buffing X Weekly Contract Carpet Cleaning x Periodical Contract Windows / Blinds x Periodical Contract Trash Removal X Daily Contract Recycling x Daily Contract Outside Restrooms X Daily Contract Walkways X Daily Contract Other (Please describe fully): Diamond provides nightly janitorial services to 18 campus buildings covering approximately 1,000,000 square feet of space. Our service area includes lecture halls, classrooms, library, laboratories, performance theaters, student areas and cafeterias. Diamond employs a staff of 36 technicians, 2 site supervisors, 1 quality assurance representative and 1 project manager. 60 ATTACHMENT B DEMONSTRATION OF ABILITY — STAFF HOURS (VENDOR Must Complete Columns D & F) A B C D E Location Days Tasks Number of Staff Total Staff Hours Nightly base 160 (= 0.5hrs X 2 (EXAMPLE) Mon- Fri cleaning 2 (= two person team) staff X 5 days X 52 weeks) Nightly base 104 (= 0.5hrs X 2 (EXAMPLE) Sat & Sun cleaning 1(= two person team) staff X 2 days X 52 weeks) Steam clean 48 (= 6.0hrs X 1 (EXAMPLE) Periodic carpets 2 (= two person team) staff X 1 cleaning X Quarterly 4 quarterly periods) Strip & wax 48 (= 6.Ohrs X 2 (EXAMPLE) Periodic floors 2 (= two person team) staff X 1 cleaning X Quarterly 4 quarterly periods) Begonias Lane g Mon- Fri Nightly base cleaning 1 326.25 hours per yea Begonias Lane Sat & Sun Nightly base cleaning 1 130.5 hours per year Begonias Lane Periodic Additional work 2 2 hours per quarter Bouquet Canyon Mon- Fri Nightly base 1 cleaning 326.25 hours per yea Bouquet Canyon Sat &Sun Nightly base cleaning 1 130.5 hours per year Bouquet Canyon Periodic Additionalwork 2 2 hours per quarter Bridgeport Mon- Fri Nightly base 1 326.25 hours per yea cleaning Bridgeport Sat & Sun Nightly base cleaning 1 130.5 hours per year Bridgeport Periodic Additional2 2 hours per quarter work Nightly base Canyon Count y Country Mon- Fri cleaning 1 522 hours per year 61 Canyon Country Sat & Sun Nightly base1 208 hours per year cleaning Striping & 2 6 hours per quarter waxing; Canyon Country Periodic carpet steam - cleaning; additional work Central Mon- Fri Nightly base 1 783 hours per year cleaning Nightly base 1 313.2 hours per year Central Sat &Sun cleaning Striping & waxing; 2 12 hours per quarter Central Periodic carpet steam - cleaning; additional work Nightly base 1 Chesebrough Mon- Fri 326.25 hours per year cleaning Chesebrough Sat & Sun Nightly base 1 cleaning 130.5 hours per year Chesebrough Periodic Additional 2 4 hours per quarter work Nightly base 1 Circle J Mon- Fri cleaning 326.25 hours per year Nightly base Circle J Sat & Sun 1 cleaning 130.5 hours per year Circle J Periodic Additional work 2 2 hours per quarter Nightly base Creekview Mon- Fri 1 cleaning 301.5 hours per year Nightly base 1 120.5 hours per year Creekview Sat &Sun cleaning Creekview Periodic Additional 2 2 hours per quarter work Nightly base 326.25 hours per year David March Mon- Fri cleaning 1 David March Sat & Sun Nightly base 1 130.5 hours per year cleaning Additional ours per quarter David March Periodic 2 work Nightly base 1 326.25 hours per year Fair Oaks Mon- Fri cleaning 62 Fair Oaks Sat & Sun Nightly base1 130.5 hours per year cleaning Additional 2 2 hours per quarter Fair Oaks Periodic work Newhall Mon- Fri Nightly base1 522 hours per year cleaning Nightly base 1 208.8 hours per year Newhall Sat & Sun cleaning Striping & waxing; 2 14 hours per quarter Newhall Periodic carpet steam- cleaning; additional work Newhall Mon- Fri Nightly base 1 1044 hours per year Community Center cleaning Newhall Sat & Sun Nightly base 1 417.6 hours per year Community Center cleaning Striping & 2 waxing; Newhall carpet steam- 36 hours per quarter Community Center Periodic cleaning; additional work North Oaks Mon- Fri Nightly base 1 326.25 hours per year cleaning North Oaks Sat & Sun Nightly base1 130.5 hours per year cleaning Striping & 2 5 hours per quarter waxing; North Oaks Periodic carpet steam- cleaning; additional work Oak Spring Mon- Fri Nightly base 1 326.25 hours per year cleaning Nightly base 1cleaning Oak Spring Sat &Sun 130.5 hours per year Oak Spring Periodic Additional 2 2 hours per quarter work Nightly base Old Orchard Mon- Fri cleaning 1 522 hours per year Old Orchard Sat & Sun Nightly base 1 208.8 hours per year cleaning 63 M Striping & waxing; 2cleaning; 6 hours per quarter Old Orchard Periodic carpet steam- additional work Pamplico Mon- Fri Nightly base cleaning 1 326.25 hours per year Pamplico Sat & Sun Nightly base 1 cleaning 130.5 hours per year Pamplico Periodic Additional 2 2 hours per quarter work Santa Clarita Mon- Fri Nightly base 1 cleaning 522 hours per year Santa Clarita Sat & Sun Nightly base1 cleaning 208.8 hours per year Striping & 2 waxing; Santa Clarita Periodic carpet steam- 11 hours per quarter cleaning; additional work Todd Longshore Mon- Fri Nightly base1 522 hours per year . cleaning Todd Longshore g Sat & Sun Nightly base cleaning 1 208.8 hours per year Todd Longshore Periodic Additional 2 2 hours per quarter work Valencia Glen Mon- Fri Nightly base cleaning 1 522 hours per year Valencia Glen Sat & Sun Nightly base 1 206.8 hours per year cleaning Striping & waxing; 2 carpet steam- 7 hours per quarter Valencia Glen Periodic cleaning; additional work Valencia Heritage Mon- Fri Nightly base 1 cleaning 522 hours per year Valencia Heritage Sat & Sun Nightly base1 208.8 hours per year cleaning Valencia Heritage Periodic Additional 2 7 hours per quarter work M Valencia Meadows Mon- Fri Nightly base cleaning 1 326.25 hours per year Valencia Meadows Sat & Sun Nightly base cleaning 1 130.5 hours per year Striping & waxing; p 2 hours per quarter Valencia Meadows Periodic carpet steam - cleaning; additional work 65 ATTACHMENT C DEMONSTRATION OF ABILITY - EQUIPMENT LIST [VENDOR Must Complete Columns A -D] A B C D DESCRIPTION MANUFACTURER MODEL CONDITION (example - Upright vacuum) (example - Clark) (example - 540) (example - New) All Surface Cleaners Nobles Quick Clean 1500 New Floor Scrubbers Nobles -Spee nne ew baseboard Macmes Is BETCO Fiber Pro 8 New Wet Dry Vacuums Viper Workman New Carpet Vacuums - Large Advance arpetriever 28 New Upright acuums I ow Speed Floor Machines Clarke FM 2000 New Mechanical Sweepers Bruer Tornado Upsweep New Mini Pro Carpet Spotters Nobles Anser New aivac RR Cleaning ystem- Kalvac-un Now anta Clarita Sports Complex and Park acilities: Nbrasive a s • rooms• au ion — e Detail B us! es Bets 1 Bits!, es I ns ector Mirrors6•Measurin Cups --Mor oor igns • eaning B ass Beei Stops B ej Buckets and Wringers --Out s• orner rus es• oun er Brushes--Dec Bitishes Bust Mops Bust 8loths Btisting of Service Signs- ails --Plastic Drop Cloths lungers-•Pump-Up Sprayers --Push Bro ms -•Putty Scrapers --Radiator Brushes-•Rubbe Gloves -Safety Face S pray o es6• queegees for Glass• vel Pad Holder and Pad;_• of a ow ops• o a ies or ras at City of rushes- ols -Floor tern- ---Plumbing ields rels-•Utility m CITY OF LOS ANGELES CALIFORNIA TONY M. ROYSTEft oEPalmlErvr or GENERAL ✓.ANAGEn Ano > j➢ GENERAL SERVICES Gltt P.MHANNG taEM f A.. SOI C11y HALL SOVIN ? I11 EAST RI15T S"nE y LOS ANGEIAS. CA 9W12 - 12131 928 9555 _ FAX Nn 12131 9204515 ANTONIO R. VILLARAIGOSA MAYOR LETTER OF RECOMMENDATION #1 To whom it may concern, Diamond Contract Services has provided janitorial services to the City of Los Angeles, Department of General Services since April 2005. This contract covers over 65 building and approximately 865,000 square feet. During the time of the contract they have successfully maintained the specifications and met the.regdmmV lVs-of the contract, L'orett M. 9uen n, Director -Guy odial Serv' es Division City of Los Angeles Department of General Services cm n�i © AN EQUAL EMPLOYMENT OPPORTUNITY -AFFIRMATIVE ACTION EMPLOYER LETTER OF RECOMMENDATION #2 To Whom It May Concern: Diamond Contract Services has provided janitorial services to the Natural History Museum since 2001. During that time they have successfully maintained the specifications and met all requirements of the contract. Sincerely, / Leonard M. Navarro Deputy Director, Administration and Operations MAINTENANCE AGREEMENT BETWEEN TIRE CITY OF SANTA CLARITA AND DIAMOND CONTRACT SERVICES, INC. Contract No. 14-00185 THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this _ day of 20� by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation ("CITY") and Diamond Contract Services, Inc, a Sole Corporation ("CONTRACTOR"). The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; and B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; and C. As additional consideration, CITY agrees to pay CONTRACTOR on a Monthly basis an amount set forth in the attached Exhibit "(A) Bid # PR -13-14-11," which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from July 1, 2014, to July 1, 2015. The Agreement may be renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit "(A) Bid # PR -13-14-11." B. CONTRACTOR will, in a workmanlike manner, famish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. Revised 8/2011 Page l of 7 A. If required by applicable state law including, without limitation Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY'S Engineering Division or the website for State of California Prevailing Wage Determination at www.dir.ca.gov/DLSR/PWD. A copy of the prevailing rate of per diem wages must be posted at the job site. B. If this contract is subject to state prevailing wage requirements of the California Labor Code including Sections 1770 and 1773, and the City's California Department of Industrial Relations (DIR) approved Labor Compliance Program. All covered work classifications required in performance of this contract will be subject to prevailing wage provisions. The Contractors and its subcontractors shall pay not less than the state wage rates. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program. A copy of the Labor Compliance Program is available for review upon request at the Office of the City Clerk. All pertinent state statues and regulations, including, but not limited to those referred to in this contract and in the City's Labor Compliance Program, are incorporated herein as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all applicable state statues and regulations and adhering to the latest editions of such. C. Protection of Resident Workers The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has: i. Thoroughly investigated and considered the scope of services to be performed; and ii. Carefully considered how the services should be performed; and Revised 8/2011 Page 2 of 7 iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tvoe of Insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined single) $1,000,000 $1,000,000 Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no Revised 812011 Page 3 of 7 obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alternative. should CONTRACTOR fail to meet any of the insurance requirements under this agreement. City may cancel the Agreement immediately with no penalty. F. Should Contractor's insurance reauired by this Agreement be cancelled at any point prior to expiration of the policy. CONTRACTOR must notify City within 24 hours of receipt of notice of cancellation. Furthermore. CONTRACTOR must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR fiunishes proof of insurance as required under Section 6 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services rendered pursuant to this Agreement, CONTRACTOR will defend Revised 8/2011 Page 4 of 7 CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 To CONTRACTOR: Diamond Contract Services, Inc 2249 N Hollywood Way Burbank, CA. 91505 B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. Revised 8/2011 Page 5 of 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any such amendment on behalf of CITY. 20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a parry is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting _Janitorial maintenance. To the extent that there are additional terms and conditions contained in Exhibit "(A) Bid # PR -13-14- I I" that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. Revised 8/2011 Page 6 of 7 25. CONFLICT OF INTEREST, CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. (SIGNATURES ON NEXT PAGE) Revised 8/2011 Page 7 of 7 IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written. FOR CONTRACTOR: Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN, CITY MANAGER By: City Manager Date: ATTEST: By: City Clerk Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY Lm City Attorney Date: Revised 8/2011 Page 8 or 7