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HomeMy WebLinkAbout2014-06-24 - AGENDA REPORTS - LMD 13-14-51 ZONE 2008-1 (6)Agenda Item: 11 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Kevin Tonoian DATE: June 24, 2014 SUBJECT: AWARD CONTRACT FORBID NUMBER LMD-13-14-51 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE 2008-1 (MAJOR THOROUGHFARE MEDIANS) DEPARTMENT: Administrative Services RECOMMENDED ACTION City Council: Award a two-year maintenance service contract to Oakridge Landscape, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone 2008-1 in the amount of $394,308, plus $73,480 in one-time costs to fund a zone -wide tree replacement plan for an amount equal to the base bid total of $467,788; and authorize an annual contingency in the amount of $78,860, for a total two-year contract in an amount not to exceed $1,019,816. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Direct staff to return to the Council prior to the conclusion of this two-year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. BACKGROUND The City administers 54 zones within the Landscape Maintenance District (LMD). In total, the LMD maintains approximately 1,200 landscaped acres, including parkways, 9 parks, over 20 miles of paseos, 46 miles of landscaped medians, 30 bridges and tunnels, and 60,000 trees. ff?A I V Eo Landscape maintenance services for the City's LMD operation are provided through contracts with private companies. The City's Purchasing staff published bid number LMD-13-14-51 for the maintenance of LMD Zone 2008-1 on PlanetBids on March 21, 2014. The request for bid was sent to 88 vendors, including the Santa Clarita Valley Chamber of Commerce and Valley Industrial Association, and was downloaded by 22 companies. As a result of the bid process, six bids were received and opened by Purchasing staff on April 22, 2014. The results of the bid are shown below. LMD Zone 2008-1 Landscape Maintenance Contract City Council Meeting — June 24, 2014 Recommended Oakridge Landscape, Inc. $467,788.00 Bid 1 Santa Clarita, CA *($503,594.00) Marina Landscape, Inc. Bid 2 Anaheim, CA $467,788.00 ValleyCrest Landscape Maintenance, Inc. Bid 3 San Fernando, CA $491,883.00 American Heritage Landscape Bid 4 Canoga Park, CA $493,972.00 Stay Green, Inc. Bid 5 Santa Clarita, CA $609,940.00 Venco Western Bid 6 Oxnard, CA $615,049.00 *Pursuant to provisions of the Santa Clarita Municipal Code, this Santa Clarita business is permitted to match the lower bid of a non -Santa Clarita business, because the bid of the Santa Clarita business was within 10 percent of the bid of the non -Santa Clarita business. At the time of bid opening, the apparent lowest bid was submitted by Marina Landscape, Inc. (Marina), located in Anaheim, California. The bid submitted by Oakridge Landscape, Inc., (Oakridge), which is a local business and maintains their corporate headquarters in the incorporated City, was within 10 percent of Marina's bid. Pursuant to the Santa Clarita Municipal Code, Purchasing staff contacted Oakridge and received a formal written offer within 24 hours of the bid opening to match Marina's proposal. N It should be noted that the bid submitted by Oakridge contained minor miscalculations on their bid schedule. According to the City's Purchasing Policy Section 2.0 Solicitation Process, Sub -section VIII - D (2) "Bid Correction Rules," staff is authorized to make corrections to incorrectly calculated bid totals. If staff must make such a correction, then the new total (lower or higher than what was submitted) stands. As noted in the attached Bid Analysis, the corrected total results in a bid amount of $503,594, which falls within 10% of the bid submitted by Marina. Santa Clarita Municipal Code (S.C.M.C.) § 3.12.205 "Support of Santa Clarita Businesses" states that the lowest bid or quote submitted by a Santa Clarita business that is within 10 percent of the lowest bid or quote, whether or not that bidder is the second lowest bidder, may be deemed to be the lowest bidder if the locally -based bidder agrees to reduce its bid to match the bid or quote of the lowest bidder. As a result of their decision to match the lowest responsive bid, staff is recommending award of bid number LMD-13-14-51 to Oakridge. For bid number LMD-13-14-51, in addition to managing the upkeep of the City's major thoroughfare landscaped medians, the recommended contract will also be responsible for maintaining the Newhall Roundabout and the Sand Canyon/SR 14 improvement area. The award of this contract also includes funding to support a one-time median tree reforestation program to replace 334, 24 -inch box trees lost over the years as a result of wind or auto -related damage. Based on experience and expenditure history, staff can forecast certain maintenance activities and expenditures beyond what is anticipated as part of the routine monthly maintenance for this LMD zone. The non-scheduled expenditures include repair activities due to damage or vandalism, irrigation, and/or drainage repairs, and plant replacement due to damage, inclement weather, or end -of -plant life cycle. In consideration of the non -routine expenditures, staff is requesting authorization to increase the total potential value of Oakridge's annual contract by $78,860. It is important to note that hourly costs for unscheduled services are capped and not guaranteed compensation under the terms of the recommended contract. By authorizing contract expenditure authority beyond the base bid amounts, the City Council is taking action to ensure that LMD revenues generated by property owners are utilized in the most cost-effective manner. Specifically, the City retains the discretion to authorize and compensate the contractor for additional work once it has been reviewed by field inspectors and approved by the LMD Administrator. A thorough evaluation of the bids determined the proposal submitted by Oakridge to be the lowest, responsive, responsible bid. Special Districts staff conducted a due -diligence review of Oakridge's professional references and determined their performance record meets the City's high standards. The presence of numerous and qualified vendors within the landscape industry has created an environment where aggressively priced bids have become the norm. As a result, the City continues to achieve cost reductions for landscape maintenance services through the competitive 3 bid process, securing lower annual maintenance costs and enabling the City to minimize future maintenance cost increases. ALTERNATIVE ACTIONS 1. Do not award contract to Oakridge Landscape, Inc. 2. Other action as determined by the City Council. FISCAL IMPACT There is no impact to the General Fund. Sufficient LMD funds were included as part of the proposed Fiscal Year 2014-15 budget in the following accounts: Zone 2008-1 12541-5161.010, 12541-5141.001 ATTACHMENTS Bid Analysis Bid Number LMD-13-14-51 Map available in the City Clerk's Reading File Contract No. 14-00198 available in the City Clerk's Reading File I BID ANALYSIS 22 -Apr -14 Marina American Oakridge Valley Crest Venco Stay Green local (yes or no) no no yes no no yes Item not within 10% 1 license no. 492862 891577 798565 no 562295 346620 2 bond yes yes yes yes yes yes 3 subs yes yes yes lyes yes yes 4 references yes yes yes 1yes yes yes 5 additional pricing sheet yes yes yes yes yes yes 6 bid schedule yes yes yes yes yes yes 7 Exhibit A yes yes yes yes yes yes 8 Exhibit B yes yes yes yes yes yes 9 Addendum 1 yes* lyes yes yes yes yes 10 Line #12008-1 (mo x 12) $394,308.00 $420,492.00 $441,804.00 $410,220.00 $528,549.00 $479,940.00 11 Line #2 tree repl (1 lot) $73,480.00 $73,480.00 $61,790.00 $81,663.00 $86,500.00 $130,000.00 12 issues with calcs yes 13 *acknowledged on PB TOTAL 1 $467,788.71 $493,972.001 $503,594.00 $491,883.001 $615,049,001 $609,940.00 `] A Cify Of SANTA CLMUTA LANDSCAPE MAINTENANCE DISTRICT 2008-1 MAJOR THOROUGHFARE MEDIANS WIIW,Y!'. Ftl^ Ate I illi /� ^It CJI �' � 4> I%� / • f �. . ` �\ 7 / /SAA "/"`�"' �� 1 i ,K/, ; pr _'"i •+ A\] J- GL Lel X411 .SCJ • 1 J � I Legend 4 ' F" OnmM'Oln -Wl.Mi ti r wn I •F" .-=,9 11 wrt 40cam`r.-M.mllwn (:DCRY 0 lv+� �..L N".&%ft �i,M1Aew rtN"wM1Y _ Total: 7,204,704.46 eq h �- MAINTENANCE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND OAKRIDGE LANDSCAPE, INC. Contract No. 14-00198 THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this _ day of 20_, by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation ("CITY") and OAKRIDGE LANDSCAPE, INC., a California Corporation ("CONTRACTOR"). The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; and B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; and C. As additional consideration, CITY agrees to pay CONTRACTOR on a monthly basis an amount set forth in the attached Exhibit "A," which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from August 1, 2014, to July 31, 2016. The Agreement may be renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit "A." B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. A. If required by applicable §§ 1720 (as amended CONTRACTOR must pay state law including, without limitation Labor Code by AB 975 (2001)), 1771, 1774, 1775, and 1776, its workers prevailing wages. It is CONTRACTOR's Revised 812011 Page 1 of 7 responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from C1TY's Engineering Division or the website for State of California Prevailing Wage Determination at www.dii-.ca.gov/DLSR/PWD. A copy of the prevailing rate of per diem wages must be posted at the job site. B. If this contract is subject to state prevailing wage requirements of the California Labor Code including Sections 1770 and 1773, and the City's California Department of Industrial Relations (DIR) approved Labor Compliance Program. All covered work classifications required in performance of this contract will be subject to prevailing wage provisions. The Contractors and its subcontractors shall pay not less than the state wage rates. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program. A copy of the Labor Compliance Program is available for review upon request at the Office of the City Clerk. All pertinent state statues and regulations, including, but not limited to those referred to in this contract and in the City's Labor Compliance Program, are incorporated herein as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all applicable state statues and regulations and adhering to the latest editions of such. C. Protection of Resident Workers The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U,S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. S. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has: i. Thoroughly investigated and considered the scope of services to be performed; and ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. Revised 8/2011 Page 2 of 7 B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: LTe of Insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined single) $1,000,000 $1,000,000 Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an `occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance Revised 8/2011 Page 3 of 7 required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alternative, should CONTRACTOR fail to meet any of the insurance requirements under this agreement, City may cancel the Agreement immediately with no penalty. F. Should Contractor's insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONTRACTOR must notify City within 24 hours of receipt of notice of cancellation. Furthermore. CONTRACTOR must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR famishes proof of insurance as required under Section 6 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. Revised 8/2011 Page 4 of 7 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 To CONTRACTOR: Oakridge Landscape, Inc. 28064 Avenue Stanford, Unit K Valencia, CA 91355 B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the Revised 8/2011 Page 5 of 7 extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any such amendment on behalf of CITY. 20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting landscape maintenance. To the extent that there are additional terms and conditions contained in Exhibit "A & B" that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. 25. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. Revised 8/2011 Page 6 of 7 (SIGNATURES ON NEXT PAGE) Revised 8/2011 Page 7 of 7 IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written. FOR CONTRACTOR: Print Name & Title Date FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN, CITY MANAGER By: City Manager Date: ATTEST: By: City Clerk Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: City Attorney Date: Revised 812011 Page 8 of 7 EXHIBIT A FOR PUBLICATION Friday, March 21, 2014 NOTICE INVITING BIDS Bids must be received electronically before 11:00 AM on Wednesday, April 22, 2014, by the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: htto://www. i)lanetbids.com/portal/portal.cfm?Comr)anv] D=16840# LMD-13-14-51 ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS Specifications for this bid may be downloaded from the City's Purchasing website at www.santa- clarita.com/ourchasina. Please refer to specifications for complete details and bid requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. There will be a pre-bid meeting on Thursday, April 3, 2014 at 8:00 AM at City Hall, 23920 Valencia Blvd., in the Council Chambers to review the bid. After the review vendors will be given the opportunity to assess the zones. • In accordance with the provisions of California Public Contract Code Section 3300, the successful bidder shall submit proof of a State Contractor's License, CC=27 with bid response. Failure to possess the specified license shall render the bid as non-responsive and shall act as a bar to award the contract to any bidder not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract. This contract is subject to the State prevailing wage requirements of the California Labor Code including Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at htto://www.dir.ca.aov/dlsr/owd. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003 or later, and which will become part of the conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are incorporated herein by reference as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRs) with the progress payment on at least monthly basis to the City. The specifications in this notice shall be considered a part of any contract made pursuant thereto. Purchasing (661)286-4193 EXHIBIT B CITY OF SANTA CLARITA INVITATION FOR BID BID # LMD-13-14-51 BID OPENING: April 22, 2014 The City of Santa Clarita invites electronically sealed bids for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 1. Electronic Bids must be ELECTRONICALLY received at: http://www.planetbids.com/portal/portal.cfm?Comi)anvlD=l 6840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 49, Exhibit A to G, and separate Appendix C (Labor Compliance Program). 5. Bid Questions. Questions should be submitted electronicallyto: htti)://www.i)lanetbids.com/portal/portal.cfm?Comi)anvlD=l 6840# The last day for questions will be 5:00 PM, April 14, 2014. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 7. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to three times, in one year increments, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level used will be the current month/rate available at the time of the contract renewal. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. Name (Print): Email: Company: Address: Company Phone No.' City: State/Zip: Bid # LMD-13-14-51 TABLE OF CONTENTS ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Section............................................................................................. Page NoticeInviting Bids................................................................................ Invitationto Bid.....................................................................................1 Tableof Contents...................................................................................2 BidInstructions.....................................................................................3 Administrative Specifications....................................................................5 Bid Security Bond/Proposal Guarantee Bid Bond..........................................32 Faithful Performance Bond......................................................................34 Material Labor (Payment) Bond Zone T-18 ..................................................35 SampleContract....................................................................................36 Documentation Checklist........................................................................42 BidSchedule..........................................................................................43 Designation of Subcontractors..................................................................46 References............................................................................................48 Exhibit A Violation Records.......................................................................49 ExhibitB Staff.........................................................................................50 Exhibit C Equipment Requirements............................................................51 ExhibitD Inventory...................................................................................52 Exhibit E Holiday Schedule........................................................................53 Zone Map (separate attachment -It is recommended that this map be printed full-size) APPENDIX A Labor Compliance Program (separate attachment) Bid # LMD-13-14-51 2 BID INSTRUCTIONS Submittina Proposals. (a) The bid response must be ELECTRONICALLY submitted on this form and Include the notice, Request for Proposal Schedule, and all forms or information Included In or required by Section C, Specifications, (attachments accepted) (b) All documentation of unit pricing or other cost breakdowns as outlined in this bid must be submitted to support the total bid price. (c) Proposals/corrections received after the closing time will not be opened. The City will not be responsible for bids not properly marked and delivered. Upon award, all submissions become a matter of public record. 2. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United States currency. Payments will be made in Unite States Currency. 3. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The City has the option of accepting or rejecting any alternative bid. 4. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited nature of our resources and the leadership role government agencies have, supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103. With changes in technology and industries occurring rapidly it is frequently difficult to be aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek out those products which result in less energy usage, least impact on natural resources and greatest reuse of post- industrial and post -consumer material. Bidders are strongly encouraged to offer products and services meeting these criteria and point out those specific aspects or features in their bid. In accordance with Public Contract Code 22152 bidders are required to certify in writing the minimum, if not exact, percentage of postconsumer materials in the products, materials, goods, or supplies, offered or sold. 5. Failure to Submit Bid. Your name may be removed from the mailing list if the City receives no response to this bid. 6. Reiection. The City reserves the right to reject any or all bids and to waive any informality in any bid. The City may reject the bid of any bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the bid of a bidder who is not in a position to perform such a contract satisfactorily. The City may reject the bid of any bidder who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita. 7. Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It is the bidder's responsibility to contact the project manager, for public projects, or Purchasing prior to submission of the bid to make certain the package is complete and all required addenda are included. This information will be available from the City's website. Bidders are cautioned against relying on verbal information in the preparation of bid responses. All official information and guidance will be provided as part of this solicitation or written addenda. 8. Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita Businesses) unless Part C identifies this bid as a multiple criteria bid or this bid is for public works, professional services or is federally funded. Qualifications of responsibility will be in accordance with the S.C.M.C. Lowest cost is the lowest total cost to the City to acquire the goods and/or services resulting from this solicitation. The City may make an award based on partial items unless the bid submitted is marked "All or none." Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The results of the bid will be posted on the City's website at www.santa- clarita.com/purchasing, normally within 24 hours. Bid # LMD-13-14-51 9. Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this bid with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of exception to this clause in vendor's response will be considered agreement. However, the City of Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy -back" procurements. 10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the City. Performance by the contractor will be considered agreement with the terms of this contract. 11. Taxes. Charaes and Extras. (a) Bidder must show as a separate item California State Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid. Contractor/vendor agrees to cooperate with the City in all matters of local taxation. 12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay period after receipt and acceptance of goods and/or services and upon using department confirmation of such acceptance. 13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received hereunder, is binding upon the City unless the City gave written consent before such assignment. 14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project. 15. Prevailing waae. For all public works, the Bidder is required to bid prevailing wage. For the purposes of this paragraph, public works includes maintenance. The City of Santa Clarita Labor Compliance Program is included herein as an informative reference for the successful bidder. It does not require any completion prior to contract award but should be reviewed for all necessary provisions and requirements. 16. Protection of Resident Workers. The City of Santa Clarita actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of any agreement entered into between the parties. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, the bidder must defend the City (at the City's request and with counsel satisfactory to the City) and indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. 18. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the amount of at least 10% of the total value of the bid OR 10 % of the value of the 1 s` year of service for service bids, to guarantee that bidders will enter into contract to furnish goods or services at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. Likewise, a Performance Bond and/or Material and Labor Bid # LMD-13-14-51 5) bonds shall be required of the successful bidder when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond). Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words "BID BOND FOR" and the bid #, NO LATER THAN the bid due date and time, for the vendor to be considered responsive. 19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall be provided by using an ACORD certificate of insurance and shall be provided prior to contract signing. Insurance shall be "Primary and Non -Contributory' and must name the "City of Santa Clarita" as an additional insured. The certificate shall list coverage for General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000 aggregate), Auto Liability (limit of $1,000,000), and Worker's Compensation (statutory requirement). For professional services, Professional Liability with a limit of $1,000,000 may also be required. Insurance shall not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City. Specific insurance requirements will be set forth in any contract awarded to a bidder. 20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will be so designated. Bidder is responsible for inspecting and understanding the total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.) 21. Specifications. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications. 22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the proposal does not restrict bidders to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supercede any other specifications or requirements cited. Documentation of equivalency must be submitted with the bid. At a minimum the documentation must demonstrate equivalency in form, fit, function, quality, performance and all other stated requirements. The City is final determiner of equivalency. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section. 23. Price Reductions. If at any time during the life of this contract, the successful bidder reduces his price or prices to others purchasing approximately the same quantities as contemplated by this contract, the contract prices must be reduced accordingly, and the contractor/vendor will immediately notify the Purchasing Agent, City of Santa Clarita. 24. Contract Pricing. Except as otherwise provided, prices must remain consistent through the term of this contract. The City does not pay "surcharges" of any type unless identified in the response to this bid. All costs will be included in the pricing provided to the City. 25. Non -Appropriation of Funds. The City's obligation is payable only and solely from funds appropriated for the purpose of this agreement. All funds for payment after June 30 of the current fiscal year are subject to City's legislative appropriation for this purpose. In the event the governing body appropriating funds does not allocate sufficient funds for the next succeeding fiscal year's payments. Then the affected deliveries/services may be (1) terminated without penalty in their entirety, or (2) reduced in accordance with available funding as deemed necessary by the City. The City shall notify the Contractor in writing of any such non -allocation of funds at the earliest possible date. Bid # LMD-13-14-51 26. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting from this bid, the vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so paid, and prices paid by the City shall be considered the prevailing market price at the time such purchase is made. 27. Termination, The City may terminate any service or contract with or without cause either verbally or in writing at any time without penalty. 28. Safety. Contractor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations issued thereunder, and certifies that all items furnished under this bid will conform and comply with the indemnity and hold harmless clause for all damages assessed against buyer as a result of suppliers failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished under this order to so comply. 29. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor to proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the City with a view toward securing an agreement or securing favorable treatment with respect to the award or amending, or the making of any determinations with respect to the performance of such agreement; provided, that the existence of the facts upon which the City makes findings shall be in issue and may be reviewed in any competent court. In the event of such termination, the City shall be entitled to pursue the same remedies against the Contractor as the City could pursue in the event of default by the Contractor. 30. Invoices. Invoices will be forwarded to City of Santa Clarita Accounts Payable 23920 Valencia Blvd. Ste. 295 Santa Clarita, CA 91355-2196 Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later. Bid # LMD-13-14-51 4 C. Introduction ADMINISTRATIVE SPECIFICATIONS The City of Santa Clarita, Landscape Maintenance Districts (LMD) is soliciting sealed bids from qualified landscape companies for landscape maintenance of the City of Santa Clarita LMD Zone 2008-1 Major Thoroughfare Medians. This contract shall run for two (2) years with the option for three (3) additional one (1) year renewals The City requires the landscape contractor to include all labor and equipment for an all-inclusive contract for landscape maintenance. The area is approximately 56 (landscaped) acres and 12 maintenance bid shall be all inclusive for labor hours and equipment, meaning: Contractor shall at his cost provide all the labor and equipment necessary for the provision of grounds, irrigation and landscape maintenance services. Including and not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and groundcover planting, spreading mulch (approx. 5,000 cubic yards), all fuel modification and weed abatement, fertilizer application, chemical applications for weed abatement, litter pickup, doggie litter removal, trash bags removal and replacement, turf aerification, turf renovation/verticutting, turf over -seeding, micro-nutrients/soil amendments. All supplies and parts will be paid by the LMD at the Contractor's price plus a maximum markup of 15%. In keeping with State mandated diversion requirements, the LMD strives to exceed diversion obligations to keep greenwaste from the landfills. The Contractor shall mulch and use on site 95% of the greenwaste generated by referenced LMD Zone. Contractor requirements for this program shall include a Vermeer 1500 chipper or equivalent for use on-site at a minimum of twice per week. The contractor shall report the total tons of greenwaste generated and the number of tons diverted from the landfill annually to the City's Environmental Services Office. The goal will be 95% diversion from this site. The Contractor shall have a minimum of five years experience in landscape maintenance for areas twenty acres or larger. (See References Sheets) The contractor shall have water management and auditing personnel, (CLIA — Certified Landscape irrigation Auditor). The Contractor will be required to communicate work requests back and forth to LMD through desktop computer, hand held device, or laptop. The Contractor is encouraged to provide copies of awards, and recognitions received for landscaped maintenance excellence. Refer to the following specifications for requirements at each location. The General Specification section includes general and special conditions that shall apply to all jobsite locations. Also included in this section are the Scope of Work instructions which more clearly define the services, scheduling, or special circumstances for each location to be serviced. The work required in this bid requires the payment of prevailing wages, Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at htto://www.dir.ca.gov/dlsr/PWD. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects, and which will become part of the Bid # LMD-13-1451 conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are incorporated herein at Appendix A by reference as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all applicable Federal and California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRS) with the progress payment on at least monthly basis to the City. 1. GENERAL REQUIREMENTS 1.01 The City of Santa Clarita is soliciting sealed bids from qualified landscape maintenance companies for the ALL INCLUSIVE LABOR AND EQUIPMENT (See Exhibits B and C) under the terms of this bid, to provide for maintenance of landscaped paseos, parkways, parks, medians and various other locations throughout the City of Santa Clarita. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e. Irrigation Specialist, Irrigation Assistant, and Foreman required to perform the landscaping maintenance as set forth in these specifications all inclusive labor and equipment. In keeping with the highest standards of quality and performance maintenance of plant material, hardscape (i.e.: sweeping or blowing down concrete and/or crack weed abatement) and irrigation systems repairs. Maintenance of plant material shall include, but not be limited to: mowing, weed abatement for fire clearance/fuel mod (100 feet from structures), trimming, edging, hand pruning, fertilization, and aeration, application of pre -emergent herbicides, weed control, minor tree lifting, dethatching, plant replacements, and cleanup of drainage systems. All mulch brought in by the LMD will be disbursed by the contractor on site to control weed growth. It is the intent of these specifications to provide plant material maintenance methods to keep all areas weed free and in a state of good plant health. The Landscape Maintenance District (hereinafter defined as the LMD) covered by this Agreement shall be maintained at a crisp, clean level of appearance at California Landscape Contractors Association (CLCA) Industry standards and all work shall be performed in a professional, workmanlike manner using quality equipment and materials. Said areas shall be maintained to provide the manpower necessary at the level of services provided for in these specifications at all times. 1.02 City of Santa Clarita Landscape Maintenance District (LMD) administration staff, consisting of the Landscape Maintenance Specialist, Project Development Coordinator, Special Districts Administrator, Technology Services Manager or the Deputy City Manager or his qualified representative, shall herein be described as 'Special Districts.' 1.03 Contractor shall under the terms of this agreement provide the labor, materials, and equipment necessary for the provision of grounds, irrigation and landscape maintenance services. The premises shall be maintained with nothina but the hiahest of industry standards at no less than the frequencies set forth herein. 1.04 Contractor is hereby hired and paid to render and provide all inclusive labor and equipment for landscape, grounds and irrigation maintenance services including, but not limited to: a. Turf mowing; b. Edging; c. 85% hand pruning and 15% mechanical; d. Over -seeding; e. Reseeding f. Fertilization; Bid # LMD-13-14-51 g. Aeration; h. Verticutting; i. Top dressing; j. Irrigation; minor and major repairs, see sections 17 g.8 and 22.01 a -e; k. Hand watering; I. Bleeding of valves necessary during emergencies when automatic systems are not functioning; m. Pruning shrubs and trees; n. Trimming and renovation of turf, shrub areas, and ground cover; o. Disease control; p. Tree maintenance; structural pruning per ANSI. Best Management Practices; q. Maintenance of irrigation systems; r. Mulching (City provided mulch); will be disbursed by the contractor at their expense; s. Manual weed abatement; t. Chemical weed control; u. Maintenance of fire protection / fuel modification of slope areas; v. Marking underground irrigation lines and other LIVID equipment upon Dig Alert notification; w. Artificial turf maintenance; x. Traffic control per (Watch manual) while working in the public right of way for medians and parkways; y. Litter pickup, doggie litter removal, trash bags removed and replaced from containers (City provided doggie and trash bags); z. Tennis court blowing and washing; aa. Irrigation Specialist, Irrigation Assistant, Laborers and Foreman at as required. bb. Hardscape (i.e.: sweeping or blowing down concrete and/or crack weed abatement); cc. Tree, shrub and groundcover replacement (up to specified amount) The landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas; paseos, shrubs; trees; ground cover and turf which may be irrigated by electrically controlled automatic or manual systems. 1.05 Contractor shall not work or perform any operations, particularly during periods of inclement weather, which may cause unsafe working conditions or destroy/damage ground cover, turf areas or planting areas. 1.06 Contractor recognizes that during the course of this Agreement other activities and operations may be conducted by other contracted parties. These activities may include, but not be limited to: a. Landscape refurbishment; shrub, turf, and ground cover installation; b. Irrigation system refurbishment or repair; c. Construction and/or storm related operations; d. Emergency response operations; e. Electrical repairs; f. Tree Trimming / Tree planting / Tree counting; g. Concrete removal and replacement, block wall and brick repairs; h. Fence installation and repairs, wood, vinyl, and crete rail; i. Artificial turf installation; j. Integrated pest management / Chemical applications to trees; k. Streetscape furniture cleaning and pressure washing of walkways and appurtenances. Contractor may be required to modify or curtail specific tasks and operations within their maintenance contract. Bid # LMD-13-14-51 1.07 When notified of landscape or irrigation emergency during the hours and days of maintenance service as identified in Section 9, the contractor shall respond by phone or radio to the Landscape Maintenance District Monitor, Inspector and/or Special Districts Office within fifteen (15) minutes of notification. When notified of an emergency outside of the normal hours and days of maintenance service, the contractor has thirty minutes to respond by phone or radio to the Landscape Maintenance District Monitor, Inspector and or Special Districts. If personnel and equipment are necessary for the emergency, the contractor must have these resources available within 2 hours. Upon arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the public. See section 11.02 for consequences for failure to comply. and wom at all times. 1.09 Contractor and employees shall at all times dress in a company uniform that identifies their employer and exhibit good customer service to City staff, City contracted staff, residents, and others throughout term of this contract. All communication will be professional in manner between all parties. The Landscape Maintenance Districts may employ consulting Landscape Maintenance Inspectors. These consultant monitors will be treated the same as other Special District staff. Inappropriate communication and service may be cause for contract termination. 1.09 The contractor is required to have a minimum of five (5) years experience in the landscape maintenance field. The contractor is required to have experience in the maintenance of landscaped areas of forty (40) acres or larger and median and parkways maintenance in size of two (2) linear mile or larger. Vendor is to provide five (5) references with a similar scope & type of work within the bid response. 1.10 Contractor's employees or representatives shall be thoroughly trained and experienced in computer based central operating systems of Calsense, Rain Master, WeatherTrak and LEIT irrigation control systems and equipment. Should Special Districts choose a different controller, the contractor shall make available employees or representatives for product training at no cost to City. 1.11 Contractor shall provide cellular and/or radio communication to each crew foreman and have the ability to connect to City Inspectors and Special Districts representatives. 1.12 The contractor, and or subcontractors, must possess the following licenses at time of bid submission; C-27. The contractor or subcontractor must identify a staff member certified or licensed as a qualified applicator through the California Department of Pesticide Regulation. The contractor shall (when required) have an Arborist identified by the International Society of Arboriculture (ISA) / or have a contract with a Certified Arborist on a need basis. The contractor must identify a staff member who is a certified landscape irrigation auditor (CLIA). The bidder will submit copies of the licenses, and certificates or subcontractor information sheets, indicating licenses held with bid submission. 1.13 The contractor will be required to obtain and pay for any permits that may be required for the performance of any tasks under this contract with the exception of oak tree permits. Bid # LMD-13-14-51 8 1.14 2. LANDSCAPED AREAS TO BE MAINTAINED 2.01 The LIVID areas to be maintained under the provisions of this Agreement are specifically identified in Exhibit D and Attached Map. (Inventory List and Area Map). 2.03 3. CERTIFICATIONS/REPORTS/RECORDS 3.01 Payroll and Prevailing Wage Reoort: Contractor shall complete a Payroll and Prevailing Wage Certification Report which shall be made available to LIVID concurrent with the monthly invoicing. Contractor shall provide the required information in a form acceptable to Special Districts. The City is requesting that one monthly bill be submitted by the contractor to Special Districts for the maintenance. The monthly payment will not be made until such report is received and approved by Special Districts. Vendor to provide sample of monthly bill with bid response. 3.02 Maintenance Function Report: Contractor shall maintain and keep current a report that records when all Periodic, Seasonal, and Additional Work maintenance functions performed by Contractor's personnel were completed. Said report shall be in a form and content acceptable to Special Districts and will be made available to Special Districts upon request. The monthly payment may not be made if such report is requested and not made available or is in a form that is unacceptable to Special Districts. 3.03 Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the monthly invoice those specialty type maintenance items completed. The following information shall include but not be limited to: a. Quantity and complete description of all commercial and organic fertilizer(s) used. b. Quantity and label description of all grass seed used. c. Quantity and complete description of all soil amendments used. d. A valid licensed California Pest Control Advisor's recommendations and copies of corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed California Pest Control Operator for all chemical, disease and pest control work performed. The report shall be accompanied by a listing of each material used, quantity used, and the location of use, the date used, the applicators name and the license number. 3.04 Company Financial Records: The contractor may be required to supply the City with their financial records through a reputable independent auditor, such as Dunn & Bradstreet. 3.05 Violation Records: The awarded contractor shall not have two (2) or more Cal-Osha sustained complaints or four (4) or more California State Contractor Board sustained complaints within the past four (4) years. A bid response from the awarded vendor that does not meet these requirements may be considered a non-responsive bid, and the City of Santa Clarita will proceed Bid # LMD-13-14-51 to the next lowest bidder. Please supply this information on Exhibit A, Violation Records. 4. ADDITIONAL WORK 4.01 Special Districts may arrange for additional Contractor personnel to cover additional work needed due to extraordinary incidents such as vandalism, Acts of Nature or third parry negligence for which Contractor will be compensated. Regularly occurring "bad weather" is not considered an Act of Nature for the purposes of this contract. 4.02 Costs for additional work shall not exceed the labor rate identified on the Additional Pricing Sheet #1. For material it shall be Contractor's cost plus no more than 15%. The contractor will maintain and submit copies of invoices to demonstrate the contractors cost. 4.03 When a condition exists wherein there is imminent danger of injury to the public or damage to property, Special Districts may verbally authorize the work to be performed upon receiving a verbal estimate from Contractor. However, within 24 hours after receiving such verbal authorization, Contractor shall submit a proposal to be approved by Special Districts. 4.04 All extra work shall commence on the specified date established, and Contractor shall proceed diligently to complete said work within the time allotted. All invoices submitted by Contractor for extra work shall include a detailed itemization of labor and/or materials. 4.05 All invoices submitted by the contractor for extra work shall include a detailed itemization of labor and/or materials and specific zone(s) identified. All invoices for extra work and items must be submitted biweekly to Special Districts. 5. CONTRACTOR'S LIABILITIES 5.01 All damages resulting from Contractor's operation within the LMD areas shall be repaired or replaced at Contractor's expense within 48 hours. 5.02 All such repairs or replacements shall be completed within the following time limits. a. Irrigation damage shall be repaired or replaced within one (1) watering cycle. b. All damages to shrubs, trees, turf, or ground cover shall be repaired or replaced within five (5) working days or sooner as directed by Special Districts. c. All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired. 5.03 All repairs or replacements shall be completed in accordance with the following maintenance practices. a. Trees Minor damage such as bark lost from impact of mowing equipment shall be remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the damaged tree shall be removed and replaced at Contractor's expense to comply with the specific instructions of Special Districts. b. Shrubs Minor damage may be corrected by appropriate pruning as required in Section 18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications. c. Chemicals Any damage resulting from chemical operations, either spray -drift or lateral -leaching shall be corrected in accordance with the aforementioned maintenance practices. Any soil damaged from chemical application shall be reconditioned or replaced. Bid # LMD-13-14-51 10 6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS 6.01 Should any misunderstanding arise, Special Districts will interpret this Agreement. If the Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with the work in accordance with Special District's interpretation. Within 30 days after receipt of the interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel as provided hereinafter. The written request shall outline in detail the area of dispute. 6.02 The Disputes Review Panel will be appointed by Special Districts and will be composed of not less than three (3) Qualified personnel or representatives having experience in the administration of grounds maintenance contracts. The panel will convene within one (1) week of appointment in order to hear all matters related to the dispute. The hearing will be informal and formal rules of evidence will not apply. The Panel will submit its recommendation to Special Districts for consideration, within one (1) week following the conclusion of the hearing. Special Districts shall render an interpretation based upon review of the Panel's recommendation. Special Districts' decision shall be final. OFFICE OF INQUIRIES AND COMPLAINTS 7.01 Contractor shall at all times, have some responsible person(s) employed by the Contractor to take the necessary action regarding all inquiries and complaints that may be received from the Homeowners Associations, property owners, and tenants within said LIVID or from Special Districts personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours per day. An answering service shall be considered an acceptable substitute to full time coverage, provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the answering service. Neither answering machines nor voicemail are acceptable. The telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a toll-free number, and in no case shall the people of said District(s) be required to pay a toll charge to telephone said Contractor. During normal working hours, Contractor's Foreman or an employee of Contractor, at the supervisory level, who is responsible for providing maintenance services, shall be available for notification by telephone or radio communication. 7.02 Whenever immediate action is required to prevent impending injury, death, or property damage to the LMD being maintained, Special Districts may authorize such action to be taken by a third -party work force and shall charge the cost thereof as determined by the Administrator, against the Contractor, or may deduct such cost from an amount due to Contractor from Special Districts. 7.03 Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken pursuant thereto or the reason for non -action. The log of complaints shall be available for inspection by Special Districts at all reasonable times. 7.04 All complaints shall be addressed as soon as possible after notification; but in all cases within 24 hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours, Special Districts shall be notified immediately of the reason for not resolving the complaint followed by a written report to Special Districts within five (5) days. If the complaints are not resolved within the time specified or to the satisfaction of Special Districts, Special Districts may correct the specific complaint and the total cost incurred will be deducted from the payments owing to the Contractor from Special Districts. S. SAFETY 8.01 Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all California Landscape Industry Standards for safe practices during the maintenance Bid # LMD-13-14-51 11 operation for medians and parkways and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all local, City, State or other legal requirements including but not limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A. Safety Orders at all times so as to protect all persons, including Contractor's employees, agents of the City, vendors, members of the public or others from foreseeable injury, or damage to their property. Contractor shall inspect all potential hazards at the LMD areas covered by this Agreement and keep a log indicating date inspected and action taken. 8.02 It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special Districts shall be notified immediately of any unsafe condition that requires major correction. Contractor shall be responsible for making minor corrections including, but not limited to: a. filling holes in turf areas and paving; b. using barricades, signs, caution tape or traffic cones to alert patrons of the existence of hazards; c. replace valve box covers so as to protect members of the public or others from injury. During hours of operations, Contractor shall obtain emergency medical care for any member of the public who is in need thereof, because of illness or injury occurring on the premises. Contractor shall cooperate fully with the City in the investigation of any accidental injury or death occurring on the premises, including a complete written report thereof to Special Districts within five (5) days following the occurrence. 8.03 Under the circumstance that landscape maintenance work be performed in a Caltrans right of way; including but not limited to freeway onramps and offramps; the contractor shall adhere to the safety requirements in the Caltrans Maintenance Manual/Protection of Workers at: http://www.dot.ca.gov/ho/maint/manual/Chap 8 T9-T17.pdf 9. HOURS AND DAYS OF MAINTENANCE SERVICES 9.01 The hours of maintenance service shall be 7:00 a.m. to 3:30 p.m. on those days maintenance is to be provided pursuant to the work schedule approved in advance by Special Districts. No work will be performed on City Legal Holidays unless authorized by Special Districts Administration in advance (Exhibit D). Blowers, lawnmowers, chainsaws or other mechanical equipment with a decibel level above 65 decibels cannot be used before 7:00 a.m., Monday through Friday within the City of Santa Clarita. 9.02 Contractor shall provide on-site staffing to perform the required maintenance to meet required California Industry Standards anytime between Monday through Friday. However, if the contractor can accomplish the same work using the same amount of hours in a shorter service schedule, then the Special Districts Division can modify their maintenance schedule. Alternate days or any changes in the days and hours of operation heretofore prescribed shall be subject to approval by the Special Districts Division. 9.03 Per State of California Labor Code, Contractor is directed to the following prescribed requirement with respect to the hours of employment. A legal day's work shall constitute eight (8) hours of labor under this Agreement, and said Contractor shall not require or permit any laborer, worker or mechanic, or any subcontractor employed by him to perform any of the work described herein to labor more than 8 hours during any one day or more than 40 hours during any one calendar week, except as authorized by Labor Code Section 1815, under penalty of paying to the City the sum of $25 for each laborer, worker, or mechanic employed in the execution of said Agreement by him, or any subcontractor under him, upon any of the work included in said Agreement for each calendar day during which such laborer, worker or mechanic is required or Bid # LMD-13-1451 12 permitted to labor more than 8 hours in any one calendar day or 40 hours in any one calendar week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of the State of California. 10- MAINTENANCE SCHEDULES 10.01 Contractor shall, within ten (10) days after the effective date of this Aareement, submit a premises work schedule to Special Districts for review and approval. Said work schedule shall be set on an annual calendar identifying and delineating the time frames for the required functions by the day of the week, morning, and afternoon. 10.02 Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to Special Districts for review, and if appropriate, approval, within five (5) working days prior to scheduled time for the work. 10.03 The above provisions are not construed to eliminate Contractor's responsibility in complying with the requirements to notify Special Districts for maintenance. 10.04 Contractor shall notify Special Districts, in writing, at least two (2) weeks prior to the date and time of all maintenance operations. a. Fertilization; b. Turf Aerification; c. Turf RenovationNerticutting; d. Turf Reseeding; e. Micro-Nutrients/Soil Amendments; f. Spraying of Trees, Shrubs or Turf; g. Aesthetic Tree and Shrubbery Pruning; h. Preventative disease control; i. Seasonal color. Transplanting small and medium sized plants; j. Lane closures for median or parkway maintenance prior notification is required; k. Fire protection of the natural slopes area maintenance. Contractor at his cost shall be These slope areas are hillside areas and are designed to meet the Los Angeles County Ordinances for fire retardation. These areas generally occur in sloping terrain with gradients ranging 10 percent to 100 percent. Slopes are either manufactured or natural. The natural slopes have been brushed to remove certain plant materials. Manufactured slopes have been hydromulched or planted in accordance with applicable County Ordinances. Use of these areas by the residents should be minimal. Contractor shall perform, under the terms of this agreement, the following services for the maintenance of the natural slopes, which requires that the weeds and native brush be: (1) Clipped to a height of 2 to 4 inches for a distance of at least 100 feet from a dwelling or structure and all debris removed from the site. (2) Dead wood from woody plants shall be trimmed when the area is brushed. Apply water within the cleared zone only as needed during fire season to maintain sufficient moisture content for sustenance of the Bid # LMD-13-1451 13 plants and to inhibit combustion. Remove all debris from this operation off the LIVID property. Weeding shall commence immediately following the rainy season once the growth of weeds has reached a maximum of 12 inches in height or (3) When the County Fire Marshall has determined that a fire hazard condition exists. The required weeding shall be completed as soon as possible following its commencement and shall be completed throughout an LIVID within a maximum period of 30 days. (4) Contractor shall be responsible for maintaining the brushed slope areas throughout the year in accordance with the above -identified height of weeds, dead wood removal and distance from dwellings or structures requirements. This may require that certain areas will need additional brushing as directed by the County Fire Marshall. If the Fire Marshall determines additional brushing is necessary the contractor will be paid additional compensation at the rate specified in the form of bid. Contractor at his expense shall remove weeds to a distance of 30 feet measured from any sidewalk adjacent to a fire protection area twice a year. Where reference is made to weeding, brushing, or clearing within 100 feet of a structure, it is intended that the space between the structure and the private property line is the responsibility of the owner of the property except where Special Districts has accepted an easement to maintain a portion of the private lot. As an example, assume a private residential lot has a depth of 100 feet, the rear or side of which abuts a fire protection slope. Assume that the structure is set back 20 feet from the property line abutting this slope. The Contractor's responsibility is within the portion or balance of the 100 feet outside of the private property boundary, or, in this case, 80 feet. However, Special Districts is responsible for those areas where an easement has been accepted by Special Districts over a portion of a private lot. Consult with Special Districts for any questions regarding these areas. The maintenance of the manufactured slopes requires that the planted slopes be weeded on a regular basis throughout the year. Planted slopes which were not hydroseeded shall be kept weed free at all times and the use of chemicals is permitted. Planted slopes that were hydroseeded require weed removal by hand as the use of chemicals is not permitted. The removal of weeds by hand shall be performed each month from March through November during the term of the maintenance contract. Contractor shall program the irrigation system to deliver sufficient moisture within the root zone of trees and shrubs to sustain growth. Contractor shall be responsible for any damage to slope areas caused by excessive watering practices or to plant material caused by lack of water. Plants and trees shall be fertilized in accordance with the requirements of Sections 18 and 19 of these Specifications I. Other Items as Determined by Special Districts. 11. CONTRACTOR'S STAFF 11.01 Contractor shall provide sufficient number of personnel to satisfy daily and/or weekly requirements for high quality landscape maintenance. Contractor's staff MUST be employees of the contractor except subcontractors identified in the response to this bid. Contractor must perform all work in accordance with the specifications set forth herein. Contractor's employees, whether assigned to any one Zone or as part of a crew serving any number of Zones shall include Bid ✓t LMD-13-1451 14 at least one individual crew foreman who speaks and comprehends the English language. 11.02 Special Districts may at anytime give Contractor written notice to the effect that the conduct or action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff, detrimental to the interest of the public using the premises, Contractor shall meet with representatives of Special Districts to consider the appropriate course of action with respect to such matter and Contractor shall take reasonable measures under the circumstances to assure Special Districts that the conduct and activities of Contractor's employees will not be detrimental to the interest of the public patronizing the LMD covered under this Agreement. 12. SIGNS/IMPROVEMENTS 12.01 Contractor shall not post signs or advertising matter upon the premises or improvements thereon, unless prior approval therefore is obtained from LMD Special Districts. 13. UTILITIES 13.01 Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However, water usage shall not exceed the amount required to comply with irrigation schedules established by the Contractor and approved by Special Districts. Contractor will be required to manage the scheduling of the controllers. Contractor shall pay for all excessive utility usage due to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in the frequency of irrigation. These activities may include, but are not limited to watering during a rain storm and/or watering the day after rain and/or watering during a special event. The excess cost will be determined by comparing current usage with historical usage for the same time period. The excess to be deducted from payments to Contractor from Special Districts will be presented to Contractor by Special Districts prior to actual deduction to allow for explanations. 14. NON-INTERFERENCE 14.01 Contractor shall not interfere with the public use of the LMD areas covered under this Agreement, and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. 15. USE OF CHEMICALS 15.01 At the contractor's expense, one maintenance worker called for in these specifications shall apply chemicals such as herbicides and pre -emergents. The City of Santa Clarita will pay the contractor's price for the chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be in compliance with all Federal, State, and local laws and will be accomplished by a Certified Applicator under the direction of a Licensed Pest Advisor. Contractor, in complying with the California Food and Agricultural Code, shall provide a copy of a valid Pest Control Operator's License and valid Pest Control Advisor's License, or a copy of said licenses from a sub -contractor to Special Districts prior to using chemicals within the area. 15.02 A listing of proposed chemicals to be used including; commercial name, application rates, and type of usage shall be submitted to Special Districts for approval. The listing will be accompanied by copies of Material Safety Data Sheets (MSDS) for all chemicals that may be used in binder or booklet form. No work shall begin until written approval of use is obtained from Special Districts. The contractor shall consider the effects chemical application has on the environment. The contractor shall use the least toxic chemicals in the lowest quantity that will be effective in achieving the needed result. Bid # LMD-13-14-51 15 15.03 Chemicals shall only be applied by those persons possessing the training in chemical application or a valid California Applicator's Certificate. Application shall be in strict accordance with all governing regulations. 15.04 Records of all operations stating dates, times, methods of application, chemical formulations, applicators names and weather conditions shall be made and retained in an active file for a minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the PCA recommendation to Special Districts for each application (site specific) made during each month. This shall be in addition to the copy of the usage summary that is provided to the Agricultural Commissioner. 15.05 All chemicals requiring a special permit for use must be registered with the County Agricultural Commissioner's Office and a permit obtained with a copy to Special Districts. 15.06 All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California shall be adhered to. 15.07 Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in or near the area of application. 16. STORAGE FACILITIES 16.01 Special Districts shall not provide any storage facilities for the Contractor. Any Contractors storage facilities must be located outside of the boundaries of the Zone for which landscape maintenance services are performed, unless Special Districts determines it would be in the best interests of Special Districts to waive this restriction. 17. TURF CARE 17.01 a. Mowing: Turf to be mowed with an adequately sharpened rotary or reel type mower equipped with rollers, to ensure a smooth surface appearance without scalping. (1) All warm season grasses (Bermuda and St. Augustine) to be cut at 1/2 inch through 1 inch height throughout the year. Subject to change. (2) All cool season grasses (Blue Grass and Fescues) to be cut at 1 1/2 inch and 2 1/2 inches during April through November, and at 2 inches during December to March of each year. Subject to change. (3) The mowing heights may be adjusted by Special Districts during periods of renovation. (4) Unless mulching mowers are used; all grass clippings will be collected and removed from the site on the same day the area is mowed. All clipping removed to be properly disposed of in green waste containers only. (5) A mowing schedule will be established and maintained. This schedule will provide that all areas will be mowed not less than once a week during the summer, and once every two weeks during the winter. This schedule will be submitted to Special Districts for approval. Refer to items 1 and 2 in this section for turf length ranges. b. Edainc: With each mowinc. the edge of the crass along sidewalks- curbs. shrub - flower beds and walls shall be trimmed to a neat and uniform line. Where trees and shrubs occur in turf areas, all grass shall be removed 14 to 24 inches from the trunks of trees and away from the drip line of shrubs by use of power scythe, approved chemicals, or small mowers as required. Trim around all sprinkler heads as necessary in order to provide maximum water coverage. Edging will be done Bid # LMD-13-14-51 16 concurrent with each mowing. (1) The edge of the turf shall be trimmed around value boxes, meter boxes, backflow devices, or any structures located within the turf areas. (2) All turf edges are to be maintained to prevent grass invasion into adjacent shrub, flower, and ground cover bed areas. (3) All clippings shall be removed from site the same day area is edged. (4) After mowing and edging is completed, all adjacent walkways are to be swept clean by power blower or broom. (5) Newly planted trees in lawn areas shall have tree guards installed if necessary to avoid damage. (6) Trees in lawn areas shall have a minimum of 14 to 24 inches mulched clearance where applicable. c. Weed Control: Control turf weeds as needed. Hand removal of noxious weeds or grasses will be required as necessary. All mulch brought in by the LIVID will be disbursed by the contractor on site to control weed growth. d. Insect/Disease Control: Eliminate all insect or disease affecting turf areas as they occur. e. Aerating: Aerate all turf areas two (2) times annually, once in the spring and once in the fall prior to the over -seeding operations. Aerate all turf by using Yrinch tines, removing 2 -inch cores of soil with an aerator machine at not more than 6 -inch spacing once over. Special Districts is to be notified at least two (2) weeks prior to the exact date of aerating. f. Thatch Removal: Verticut all turf areas two (2) times annually, once in the spring and once in the fall prior to the over -seeding operations. Equipment will consist of standard renovating or vertical mowing types. Special Districts is to be notified at least two (2) weeks prior to the exact date of renovation. Hauling costs and dumping fees are included in the contract and are to be performed at the contractor's sole expense. g. Top Dressing: Top dress all turf areas two (2) times annually, once in the spring and once in the fall after seeding. The City of Santa Clarita will pay the contractors price for the top dressing plus no more than a 15% mark up. The contractor shall Drovide the labor to apply the top dress. h. Fertilization: Turf shall be fertilized with a turf type commercial fertilizer at a minimum of four (4) times a year. All fertilizer used shall be granular. Fertilizer type can be suggested by Contractor, determined by soil analysis or at the direction of Special Districts. All turf areas fertilized shall be thoroughly irrigated immediately following fertilization. Fertilizer applications must be approved by Special Districts prior to application. The City of Santa Clarita will pay the contractors price for the fertilizer plus no more than a 15% mark up. The contractor shall provide the labor to apply the fertilizer. i. Turf Reseedina: Contractor shall twice each year, once in the fall and once in the spring, overseed all turf areas after verticutting (dethatching), aerification and overseed all bare spots, as needed, throughout the remainder of the year to re- establish turf to an acceptable quality. When Contractor reseeds turf, they will aerify, verticut, seed and top dress (spread evenly over the entire area to a uniform depth of 1/4 -inch) in this sequence. Special Districts may require the use of sod when deemed necessary. Contractor shall be entitled to additional compensation, (extra) for the cost of the sod only, provided that the loss of turf was not due to the negligence of Contractor. The City of Santa Clarita will pay the contractors price for the seed plus no Bid # LMD-13-14-51 17 more than a 15% mark up. The contractor shall provide the labor to apply the seed Over seeding shall be sown at a rate of 6 pounds per 1,000 square feet and reseeding of bare areas shall be sown at a rate 8 pounds per 1,000 square feet. The seed used in over seeding or new turf establishment shall be approved by LMD staff prior to installation. Typically, Fescue and Fescue blends are required. j. Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6 inches in the late winter to early spring before growth resumes. 18. SHRUB AND GROUND COVER CARE 18.01 Contractor shall perform at his sole expense under the terms of this agreement the following services: a. Pruning: Manually select prune shrubbery throughout the year to encourage healthy growth habits, and to encourage growth to the natural shape of the plant according to its species and appearance with the exception of roses, which shall be pruned no later than January. All shrubs shall be free of dead wood, weak, diseased, insect infested and damaged limbs at all times. Remove all clippings the same day shrubbery is pruned. Pruning is not done during flowering, during new growth emerging or during the hottest time of the year (July -August) unless directed by Special Districts. No balls, squares or unusual shapes are permitted under this bid. All natural selective pruning is required following the natural habit of the particular plant. b. Trimming: Restrict growth of shrubbery and ground cover to areas behind curbs and walkways, and within planter beds by trimming, as necessary, or upon notice by Special Districts. All trimming practices are subject to change as directed by Special Districts. c. Renovation: Renovate ground covers according to prescribed practices in the industry as needed to maintain a healthy vigorous appearance and growth rate. When ground covers and perennials have grown where they completely fill the space in which they were planted and have started to deteriorate, i.e., less flowering, dying out, smaller plants, they shall be renovated. (Renovation shall include removing said plants, amending the soil, dividing plants as necessary and replanting to maintain a healthy, vigorous appearance and growth rate.) d. Disease and Insect Control: Maintain free of disease and insects and treat when needed pursuant to Section 20. e. Weed Control: All ground cover and shrub beds are to be kept weed free at all times. Methods for control shall incorporate the following: (1) Mulch application to 3" layer maximum (approx. 5,000 cubic yards annually) (2) Hand removal (3) Cultivation (4) Chemical eradication using non -residual herbicides f. Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead shrubs and ground covers whose damage was a natural condition/causes, will be replaced under the terms of "additional work" as described in Section 4 of this bid document. All shrubs shall be guaranteed to live and remain in healthy condition for Bid # LMD-13-14-51 18 no less than ninety (90) days from the date of acceptance of the job by the Special Districts Administrator or qualified representative. g. Fertilization: Apply balanced fertilizer two (2) times per year to provide a healthy color in all plants with foliar feedings if applicable. The fertilizer shall be applied once during the months of March or April and once during the months of September or October. Contractor will cultivate around plants where needed. Fertilizer shall be appropriate for plant type and season (time of year) and approved by LMD staff prior to installation. The Contractor shall provide the Director with a fertilization schedule, with two (2) weeks notification prior to the proposed fertilization. h. Irrigation: Irrigate, including hand watering and bleeding of valves, in emergency situations where automatic systems are not functioning as required to maintain adequate growth rate and appearance. Section 17, Paragraph g, concerning irrigation practices shall apply to shrubs and ground covers. i. Diversion requirements: In keeping with State mandated requirements, the LMD strives to exceed diversion obligations to keep green waste from the landfills. The Contractor shall mulch and use on site 95% of the green waste generated by above referenced zones. Contractor requirements for this program shall include a Vermeer 1500 chipper or equivalent for use on site at a minimum of twice per week. j. Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2 - inch layer of mulch under all trees, shrubs and groundcovers and a minimum 3 -inch layer in all open areas is strongly encouraged. Mulch Durchased by the LMD will be his expense. k. Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6 nches in the late winter to early spring before growth resumes. 19. TREE CARE 19.01 Contractor under the terms of this agreement shall perform the following services: a. Tree Maintenance (1) All trees 12' (feet) tall or less shall be maintained free of all dead, diseased and damaged branches back to the point of breaking as per contract. Wound dressings are never used on any tree pruning cuts. All sucker growth is to be removed from trees as it occurs. (2) Maintain an 8 -foot clearance for branches overhanging walks, 8 -foot for public sidewalks. (3) Report insects and tree diseases to Special Districts Inspector. (4) Stake and support ail replacement trees and replace stakes which have been broken or damaged on existing trees. (5) Tree stakes shall be pentachloraphena treated pole pine, not less than 8 feet in length for 5 gallon size trees and not less than 10 feet for 15 gallon trees sizes (two per tree), no galvanized stakes. (6) Commercially available tree rubber ties are to be used unless there is a need for guy wires. All trees tied in two locations —top and bottom. Stakes will not be placed closer than 12 inches from the top tie on the tree trunk. Bid # LMD-13-14-51 19 (7) Stakes and ties will be placed so no chafing of bark occurs and shall be checked frequently and retied to prevent girdling. (8) Broken branches are to be removed immediately whether they are in the tree or on the ground. b. Fertilization: Apply fertilizer within drip line at least once per year (during the months of March or April) to provide a healthy color in all plants. Fertilizer should, at the direction of LIVID, be a balanced organic 10-6-4 ratio with trace element. Contractor shall provide Special Districts with two (2) weeks notification prior to the fertilizer application. c. Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to commencement of work by Contractor. d. Tree Replacement: All trees permanently damaged as a result of action or inaction by the contractor will be replaced as provided for under Section 5 with the identical species of tree existing previously, unless otherwise notified in writing by Special Districts. The need for and the size of replacement will be determined by Special Districts at the monthly maintenance inspection meeting or upon written notification. Size of the replacement shall be of a like size. Substitutions will require prior written approval by Special Districts. Original plans and specifications should be consulted to insure correct identification of species. Upon notification, all newly Planted guarantee healthy establishment for a Period of 90 days. If the landscape contractor plants additional trees it will be considered "extra work cost." e. Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use of "Maintain," "Floret" or other approved product. Two (2) applications shall be required 7-10 days apart. The first application shall be applied when 1/2 to 3/4 of the olive blooms are open (sometime between April 1 and May 10). Both spray applications shall be put on using a power sprayer with a minimum of 150 p.s.i. pressure. The Landscape Maintenance District's Tree Maintenance contractor will provide most of the chemical applications to trees. If the landscape contractor provides this service it will be considered "extra work cost". f. Firebliaht Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to consist of spray application between October 1 and mid-November. Post treatment to consist of pruning out dead wood, sterilizing pruning tools after each cut. Preventative Fireblight treatment for Platanus to consist of two applications and possibly a third application, depending on the effectiveness of the previous application. The first application shall occur in February, during the budding stage. The second treatment shall occur in March, during the juvenile growth stage of the leaf. The third application shall occur in April if there is evidence of blight after mature growth of leaf. Materials used shall be of an approved type by the County Agriculture Department. If the landscape contractor provides this service it will be considered "extra work cost". g. Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees shall be made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code by the landscape contractor or their subcontractor. Special Districts will procure Oak Tree Permits once work is approved. h. Tree Pruninalrrimmino: All tree trimming/pruning will be done in accordance with the standards established by the International Society of Arboriculture (ISA) and ANSI 300 Best Management pruning practices. Bid # LMD-13-14-51 20 20. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.) 20.01 Special Districts will provide the materials (Biological insects) necessary for integrated pest management (IPM) and contractor at his under the terms of this agreement will provide the labor. a. Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest management strategy that focuses on long-term prevention or suppression of pest problems with minimum impact on human health, the environment, and non -target organisms. Preferred pest management techniques include encouraging naturally occurring biological control; using alternate plant species or varieties that resist pests; selecting pesticides with a lower toxicity to humans or non -target organisms; adopting cultivating, pruning, fertilizing, or irrigation practices that reduce pest problems; and changing the habitat to make it incompatible with pest development. Pesticides are used as a last resort when careful monitoring indicates that they are needed according to pre -established guidelines. When treatments are necessary, the least toxic and most target -specific pesticides are chosen. Implementing an integrated pest management program requires a thorough understanding of pests, their life histories, environmental requirements, and natural enemies, as well as establishment of a regular, systematic program for surveying pests, their damage, and other evidence of their presence. IPM has been mandated on Federal property since 1996 by Section 136r_1 of Title 7, United States Code, and is cited in Title 41 of the Code of Federal Regulations (102-74.35) as a required service for agencies subject to the authority of the General Services Administration. The Contractor will develop an IPM program for work covered by this statement of work. b. Chemical Application: All work involving the use of chemicals will be accomplished by a State of California Certified or Licensed pest control operator. A written recommendation by a person possessing a valid California Pest Control Advisor License is required prior to chemical application. c. Permits: All chemicals requiring a special permit for use must be registered by the Contractor with the County Agricultural Commissioner's Office and a permit obtained with a copy to Special Districts, prior to use. A copy of all forms submitted to the County Agricultural Commissioner shall be given to Special Districts on a timely basis. d. Compliance with Regulations: All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California will be adhered to. e. Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by trapping and/or eradication will be provided by Special Districts. Contractor is not responsible for this service. Whenever holes are visible upon the surface, these holes shall be filled and securely tamped to avoid moisture runoff entering the holes by the County Agricultural Department who will provide pest control for Special Districts. This procedure shall be followed in all areas, especially within all slope areas. Contractor is responsible for notifying Special Districts upon detecting a need for rodent control. 21. GENERAL CLEAN-UP 21.01 Contractor shall at his sole expense under the terms of this agreement perform the following services: a. Trash Removal/Receptacles: The contractor shall empty all trash cans and replace Bid # LMD-13-14-51 21 all trash bags a minimum of three (3) times per week. The contractor shall provide a trash pickup schedule for the approval by Special Districts. The contractor shall pick up trash and accumulated debris from site per contract, and clean trash receptacles as needed. In addition, dog feces are also to be removed from the walkways located within the Paseo system in the LIVID areas. The contractor shall fill all doggie bag holders a minimum of twice a week (doggie bags provided by City). b. Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed and grass removal within the crack(s) on the asphalt, and stamped concrete median strip areas, if any, at all times. c. Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass from curb and gutter expansion joints at all times. d. Walkway and Driveway Maintenance: Walkways, paseos and driveways, if any, will be cleaned immediately following mowing and edging and cleaned by use of power sweeping or blower equipment at a minimum of once per week or as needed. This includes removal of all foreign objects from surfaces such as: (1) Gum, (2) Animal feces, (3) Grease, (4) Paint, (5) Graffiti, (6) Glass and debris All walkway and driveway cracks and expansion joints shall be maintained weed and grass free at all times. e. Drain Maintenance: All drains and catch basins shall be free of silt and other debris at all times. f. Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch layers shall be removed and properly disposed of not less than once per week. g. Diversion: The Contractor will be responsible for creating and implementing a written program to divert all green waste from landfills. The program should include, but not be limited to, mulching and composting. The contractor shall report the total tons of green waste generated and the number of tons diverted from the landfill annually to the City's Environmental Services Office. The goal will be at least 85% diversion. h. Tennis courts: Tennis Courts are to be swept clean by power blower or broom a minimum of once per week. The tennis courts must be cleaned with a water broom once each month. i. Freeway On-ramps/Off-ramps: The contractor shall provide trash pickup a minimum of three (3) times per week. The contractor shall provide a trash pickup schedule for approval by Special Districts. The contractor shall pick up trash and accumulated debris from site per contract. 22. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR All irrigation systems within the LIVID areas designated in these specifications will be repaired and maintained as required for operation by the Contractor at the sole expense of the Contractor unless otherwise noted. Irrigation repairs, (not to include programming) are considered to be additional work or "extras". For all irrigation repairs, Contractor to be reimbursed at no more than Bid # LMD-13-14-51 22 a 15% mark up over the contractor's cost. The Contractor must provide invoices upon request of Special District Staff. Failure to provide copies of invoices may result in delay of payments to Contractor. The Contractor shall adhere to the Irrigation Association, Best Management Practices (BMP'S) at: http://www.irriciation-ora/uploadedF!Ies/Resources/BMP Revised_12-2010.pdf Scope of Responsibility: The contractor shall maintain (repair or replace as needed) and keep operable all irrigation equipment consisting of: • Irrigation Programming • Irrigation Station Identification/Location • Irrigation Heads • Remote Control Valves • Flow Sensors • Flow Sensor Programming • PVC Piping (Including mainline and laterals) • Quick Couplers • Risers • Swing Joints • Check Valves • Irrigation Booster Pumps • Solar Controllers/Valves • Battery Operated Controllers/Valves • Valve Boxes, Quick Coupler Boxes, Etc. • Irrigation Controller Programming and Setup 22.01 Controllers: All controllers shall be adjusted as needed for optimum performance considering the water requirements of each remote control valve (irrigation station). "Smart" or "weather based" controllers shall be configured to water in the "AUTO MODE" or "ET MODE" when available. Plant establishment periods do not apply to this requirement and should be scheduled accordingly. Contractor is responsible for adjusting the controller parameters/attributes in order to irrigate efficiently and each valve shall be customized for the needs of the plant material. Excessive watering or excessive runoff shall not be permitted. 2. The contractor will be responsible for the control of Smart Water Application Technologies (SWAT) certified weather -based controllers or equivalent, controller programming through the Contractors office via a desk top or any wireless computer, or hand held device. The LMD will provide a username/password for access. Bid # LIVID -1 3-14-51 23 3. Contractor will provide their own irrigation remote (receiver and transmitter) for control of the Rain Master, Calsense, LEIT (solar), WeatherTrak or other industry standard controllers not listed. The City requires the Promax universal irrigation remote or other "smart phone" technology for its use in field testing and operation of all irrigation systems for the LIVID areas. Use of this device will conserve water consumption, provide for more cost effective maintenance of irrigation systems, and assure all parties concerned that the automatic system is operating at maximum efficiency. Special Districts' inspectors may use this device in their inspections to verify that irrigation systems are functioning properly. The bleeding of valves and hand watering are to be used in emergency or testing situations, not for normal or day- to-day inspections. 4. Consideration must be given to the soil conditions, seasonal temperatures, wind conditions, slope, humidity, and the relationship of conditions which affect irrigation. This may include daytime watering during winter weather to prevent icy conditions and manual operation of the irrigation system during periods of windy or inclement weather. During freezing and/or windy conditions, automatic irrigation shall be paused until normal conditions exist. No watering medians in windy conditions, to avoid drift and wetting vehicles. 5. Contractor shall be responsible for data input with regards to irrigation station reference in the programming function of the central server or at the controller. Example: Station 1 - SE Corner of parking lot, Turf NW of restroom, Shrubs on large slope, etc. 6. In areas where wind creates problems of spraying water into private property or road right-of-ways, the controllers shall be set to operate during the period of lowest wind velocity which would normally occur at night (between the hours of 9:00 p.m. and 7:00 a. m.). 7. Contractor shall be responsible for monitoring all irrigation systems within the jurisdiction of this Specification and correct for coverage, adjustment, clogging of lines, and removal of obstacles, including plant materials which obstruct the spray. Monitoring shall be scheduled for all systems at minimum 1x monthly. 8. Check systems, as needed, for optimum performance and adjust and/or repair any sprinkler heads causing excessive runoff, including slope areas, or which throw directly onto roadway paving or walks (where sprinkler heads can be adjusted). 9. Contractor is to maintain the watering schedule in "AUTO" mode which will equal the evapotranspiration rate based on topography, soil type, plant material, season or climatic factors. Contractor shall notify The City of Santa Clarita of any schedule changes. 10. Contractor shall utilize "cycle & soak" in programming in order to eliminate excessive run-off. 11. Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City of Santa Clarita. Bid # LMD-13-14-51 24 12. When available, copies of controller maps shall be kept in enclosures at all times. 13. Contractor is responsible for maintenance of the interiors of controller enclosures and shall be kept clean free of debris and pests, regardless of condition(s) at time of contract award. 14. Contractor shall be responsible to notify The City of Santa Clarita of any additional water requirements to the landscape which is outside of the "AUTO" scheduled program application. 15. It is the responsibility of the Contractor to keep the plant material alive. If this requires an extra application of irrigation water, the Contractor is to make the necessary adjustments and immediately notify The City of Santa Clarita upon doing so. 16. Only The City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman or Irrigation Technician will have access to all controllers. Enclosures will be locked/padlocked at all times. 17. The Contractor shall test the soil in turf and groundcover areas and around all trees and shrubs monthly or as necessary with soil probes to determine that the proper amount of water is being applied at all times. This information should be used to adjust watering times on the controller and supplemental hand or deep watering as necessary. 18. The Contractor shall make adjustments to the water programs to compensate for irrigation heads on each system, soil type and permeability, wind condition, orientation to the sun, air temperature, season, and logistical considerations 19. Once the irrigation system has been adjusted to only irrigate the planting areas it was designed to irrigate, the contractor shall then monitor the irrigation watering application time to determine the length of time each system runs until irrigation runs off the landscape area. This information will then be used to establish "cycle & soak" parameters. 20. The maximum run time should then be set a minimum of one minute less than the time it takes for run off to occur. This will establish the maximum run time for each valve, with full sun exposure. Adjust valves with partial shade or full shade to have less run time than the systems in full sun. 21. It is required that soil conditions be constantly monitored with a soil probe to insure that over -saturation of the soil does not occur. 22. In addition to the soils condition, the individual plant material requirements must be taken into account. As the plant material becomes established, a reduction in the frequency of watering should be implemented to harden -off the plant material while maintaining it in a healthy condition. 22.02 Operation of System: 1. As a standard practice, the Contractor shall formally acknowledge receipt of the irrigation System within the first 60 days of the notice to proceed. It is the Contractors Bid # LMD-13-14-51 25 responsibility to conduct a full scale irrigation auditlassessment to determine deficiencies in the system and make recommendations for repair(s). 2. Contractor will be responsible for immediate maintenance (repair or replacement) of all irrigation systems. Contractor will be responsible at all times for hand watering and the bleeding of valves in emergency situations as required to sustain and prevent loss of turf, trees, annuals, perennial plants, and ground covers when automatic systems are not functioning. 3. Irrigation system will be controlled by Contractor in such a way as not to cause an excessively wet area which could interfere with the Contractor's ability to mow/maintain landscaped areas. 4. All irrigation systems shall be personally inspected by Contractor a minimum of once per month to verify effectiveness of sprinkler operation. The appropriate Irrigation Inspection Form must be filled out per controller and submitted to The City of Santa Clarita LIVID for review. 5. Contractor shall adjust and clean as necessary all sprinkler heads, valves and pressure regulators to continue operation at maximum efficiency and performance. 6. All materials and workmanship will be in accordance with the City Plumbing Ordinances if/when applicable. 7. Sprinkler heads in turf areas shall be kept clear of overgrowth, which may obstruct maximum operation. No chemical spraying or growth inhibitors around head shall be allowed. 8. Contractor shall be responsible for trimming plant material and making necessary adjustments to riser heights as growth rates indicate. 9. Contractor shall be responsible for hand -watering any pots not provided with an irrigation system to maintain plants and promote optimum growth. 10. Adjustments in operating pressure for spray and rotor type heads shall be followed per manufacturer's recommendation to provide optimum efficiency unless instructed otherwise by The City of Santa Clarita. 11. Contractor shall be required to walk each site upon request by The City of Santa Clarita representative a minimum of one time per quarter to inspect the operation of the irrigation system. 12. Plant damage or loss resulting from the failure to promptly report irrigation system failure shall be considered Contractor negligence and such plant material shall be repaired or replaced at Contractor expense. 13. All hand watering performed with a hose shall require the hose to have a flow control that will allow the operator to turn the hose off between watering areas to minimize any wasted water. Bid A LMD-13-14-51 26 14. The Contractor shall be responsible for monitoring all project irrigation systems and should correct coverage, head adjustments, clogged lines, loose staking of heads and pipes, and obstacles which obstruct the spray. Make all necessary adjustments to heads that spray onto roadways, walks, walls, and patio areas or out of intended area of coverage. The Contractor shall clean and adjust sprinkler heads as needed for proper coverage. Each system should be operated via remote control and observed on a regular basis. 15. During extremely hot weather, long holiday periods, and during or following breakdown of systems, the contractor should provide adequate personnel and materials as required to adequately water all landscaped areas at no extra cost to The City of Santa Clarita. When breakdowns or malfunctions exist, the contractor should water manually by whatever means necessary to maintain all plant materials in a healthy condition. Overly wet or dry conditions should not be permitted to develop. 16. Once a year, the contractor shall clean all controller cabinets and valve boxes, remove intruding soil and replace gravel as needed. 17. Testing, certification and service of the backflow prevention devices on the irrigation systems shall be done by a certified tester as provided by The City of Santa Clarita. 18. Contractor shall not repair, manipulate or remove backflow devices unless prior authorization has been received by a City of Santa Clarita representative. However, Contractor is permitted to make use of shutoff valves located on or near backflow devices in the event of a mainline break and/or maintenance. 19. Contractor shall notify the LIVID office immediately should a backflow prevention device malfunction occur. 20. Landscape Maintenance District Consultants/Inspectors/City staff will spot check controller schedules on each inspection of a district to assure compliance with irrigation program standards. Contractor shall conduct a complete irrigation system inspection for each district at minimum of twice a year. 22.03 Repairs: 1. All pop-up heads should be assembled on triple swing joints. 2. When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for like irrigation heads. Uniformity is of the utmost importance. 3. All remote control valves shall be Superior 950DW brass valves unless other(s) are accepted by LIVID staff. 4. Contractor shall repair all leaking or defective valves immediately upon occurrence, or within 24 hours following notification from LIVID of such a deficiency. 5. Malfunctions of any nature which are deemed to be the fault of materials or workmanship still covered under original installation guarantee shall be reported immediately to The City of Santa Clarita. Bid # LMD-13-14-51 27 6. Contractor shall submit itemized irrigation invoices for repairs, per LMD Zone on an as needed basis. Repair logs shall be maintained and will include date of repair, nature of repair, and itemized list of materials for clarity. Site map/photo documentation to illustrate location of repair, photo of site condition, and work completed shall be included with repair log(s). 22.04 Conservation: The City of Santa Clarita will conduct monthly water management meetings with the contractor to review all controllers with irregular usage and situations where water consumption is excessively high. All plant stress or loss due to under -watering or over - watering will demonstrate contractor neglect and cost to replace said material will be at Contractor's sole expense. The City of Santa Clarita will conduct monthly Water Management Meetings with the contractor to review any penalty charges that were caused by the Contractor's inability to properly manage water allocations, when applicable. The Contractor will be responsible for paying all water penalties incurred on each water meter for all overages exceeding allocation established by the respective water purveyor. The City of Santa Clarita may waive specific penalties at its sole discretion. The City of Santa Clarita takes Water Conservation very seriously and will not tolerate mismanaged or neglected water delivery systems. 22.05 Water Budgets: In order to ensure efficient and responsible water management with regards to landscape irrigation, the City of Santa Clarita Special Districts office requires the following: When water budgets have been established for each individual service area within a Landscape Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State Assembly Bill 1881, Model Water Efficient Landscape Ordinance (MWELO). Formula: MAWA = (ETo) (0.62) [(0.7 x LA) + (0.3 x SIA) MAWA = Maximum Applied Water Allowance (gallons per year) ETo = Reference Evapotranspiration (inches per year) 0.62 = Conversion Factor (to gallons) 0.7 = ET Adjustment Factor (ETAF) LA = Landscape area including SLA (square feet) 0.3 = Additional water allowance for SLA SLA = Special landscape area (square feet) When water budgets and/or tiered rate structures are enforced by individual water purveyors such as; Valencia Water Company, Newhall County Water District, Santa Clarita Water Division or Castaic Lake Water Agency, CONTRACTOR shall not exceed the monthly allocation(s) as set forth by the service provider for each individual service area within a Landscape Maintenance District Zone, specifically water meter and/or point of connection. Failure to comply with these requirements will result in a probationary period of up to 60 days to allow for corrective actions. Failure to comply with water budgets within this time frame may lead to monetary penalties up to the costs of the excessive use which exceeds the water budget(s), Bid B LMD-13-14-51 28 efficient tier, or any "penalty" tier the City of Santa Clarita is subjected to. 23. MAINTENANCE AND REPAIR OF WALKWAYS, SERVICE ROADS AND DRAINAGE SYSTEMS 23.01 Walkways and Service Roads: All walkways and service roads, if any, shall be maintained by Contractor so as to keep the integrity of the walking or driving surface in a safe, unimpaired condition. The contractor may not use subcontractors not included with the bid submission without the written approval of Special District Staff. Any unsafe condition of a walkway or service road shall be reported immediately to the LMD Inspector or directly to the City. a. Contractor may be responsible for total replacement or repair on walkways or any hardscaped area, or if any plant damage occurs due to Contractor's negligence or by accidental damage within his maintenance operation. b. Contractor shall be responsible for sweeping/blowing all walkways and paseos within the contract boundaries at a minimum of once per week or as necessary or as requested by Special Districts. All debris must be collected and removed. c. Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited and may be cause for contract termination. 23.02 Drainace Systems: The following services shall be provided by Contractor at their expense per Contract Agreement except as otherwise provided for: a. All LMD area surface drains ("W ditches), shall be kept clear of debris at all times so that water will have an unimpeded passage to its outlet. Contractor will not flush dirt or debris into the stormdrain system per the City's National Pollutant Discharge Elimination System (N.P.D.E.S.) permit. All debris will be collected and disposed of properly. b. All LMD area sub -surface drains (except storm drains), if any, shall be periodically flushed with water to avoid build-up of silt and debris. All inlets to sub -surface drains shall be kept clear of leaves, paper, and other debris to ensure unimpeded passage of water. Every attempt will be made to prevent debris from continuing into the City's Stormdrain system including the use of sand bags, straw bales or other Best Management Practices (B.M.Ps) c. Disposal of green waste or other debris into catch basins, drains or storm drains is prohibited. Such action could result in termination of maintenance contract. d. During periods of inclement weather, Contractor will provide inspections of the property during regular assigned hours to prevent or minimize the possible damage from inclement weather. Contractor shall report any storm damage to City LMD within 12 hours of occurrence. All storm damages must be photo documented prior to removal or clean up. If remedial work is requested beyond scope of this contract, it may be paid as extra work. e. Contractor shall be responsible for periodic inspection of surface drains, v -ditches, swales, etc located within the landscaped areas. These drains shall be checked to assure proper functioning prior to inclement weather. Contractor shall remove any debris or vegetation that may accumulate at the inlet and prevent proper flow of water. 24. MAINTENANCE INSPECTIONS 24.01 Contractor shall: Weekly perform a maintenance inspection of all facilities within the LMD during daylight hours. Such inspection shall be both visual and operational. The operational inspection shall include operation of all sprinklers, lighting and other mechanical systems to check Bid # LMD-13-1451 29 for proper operational condition and reliability. Contractor is required to input non -contractual service request information into the City's reporting system at: www.santa-clarita.com/e-service. 24.02 Monthly; meet on site with an authorized representative of Special Districts for a walk- through inspection. Said meeting shall be at the convenience of Special Districts and may include residents of the community. Special Districts may notify the appropriate local representatives of the time and place of each walk-through inspection at least one (1) week prior to such inspection. In addition, bi-weekly interim inspections may be made by Special Districts. Any corrective work required as a result of a monthly inspection or any "interim" inspection by Special Districts shall be accomplished to the satisfaction of Special Districts within 3 working days of the notification of deficiencies, except in the case of a leaking valve, which must be repaired within 24 hours following notification. 25. GRAFFITI ERADICATION AND CONTROL 25.01 Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any appurtenant structures or equipment within the areas under Contractor's maintenance. Special Districts Inspector will be informed of all graffiti immediately upon discovery. Contractor is required to input graffiti information into the City's reporting system at: www.santa-clarita.com/e- rg affiti. 25.02 The contractor may be required to remove small amounts of debris which would fit into a small pick up truck. In such cases the dump fee may be invoiced to Special Districts. Removal of larger items would be considered as an "additional work" item and subject to the terms of Section 4. 25.03 All materials and processes used in graffiti eradication shall be non -injurious to surfaces and adjacent District property and approved by CAL -OSHA. Materials and processes used must be approved by LIVID prior to use. 26. NATURAL AREAS MAINTENANCE 26.01 Natural areas are open space areas that have minimal usage due to the sloping character of the land and the rugged landscape materials that are native to the land. Contractor will provide periodic maintenance, according to routine scheduling, consisting of debris removal as directed by Special Districts. 27. SEASONAL COLOR AREAS 27.01 Annuals (flowers) shall be replaced as needed with appropriate varieties for each season to be approved by Special Districts prior to planting. Plant size shall be 4 -inch pots when possible. The price of the annual color plants plus no more than a 15% mark up will be paid by the City; contractor, under the terms of this agreement shall provide the labor. 28. IRRIGATED STREET TREE WELLS 28.01 Contractor is responsible to keep tree wells within LIVID areas weed -free and maintain tree well irrigation system in accordance with Section 22 of these Specifications. Maintenance of trees in street tree wells shall be in accordance with Section 19 or these Specifications. 29. NON LANDSCAPED MEDIANS & UNDEVELOPED MEDIANS 29.01 Contractor will provide periodic maintenance, according to routine maintenance scheduling, consisting of debris removal, weed abatement and mulch application. Bid # LMD-13-14-51 30 30. FUTURE MEDIANS 30.01 For the maintenance of future medians that have been accepted by the City, contractor to provide a maintenance proposal for those areas to Special Districts with unit pricing based on the LMD Additional Pricing Sheet #2 included in this bid. 31. PLANT REPLACEMENT 31.01 Annually, Contractor shall at his sole expense under the terms of this agreement provide labor and material for plant removal and replacement up to the following quantities: (75) 24" box trees with (2) lodgepole stakes per tree, (100) 15 gallon shrubs, (2,750) 5 gallon shrubs, (1,000) 1 gallon shrubs, (25) flats groundcover. All plant replacements made after the above quantities are met are considered to be additional work or "extras". Bid # LMD-13-14-51 31 BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID NOTE: The following form shall be used in case check accompanies bid. Accompanying this Proposal is a *certified/cashier's check payable to the order of the City of Santa Clarita for: dollars ($ ), this amount being not less than ten percent (10%) of the total amount of the bid. The proceeds of this check shall become the property of said AGENCY provided this Proposal shall be accepted by said AGENCY through action of its legally constituted contracting authorities, and the undersigned shall fail to execute a contract and furnish the required bonds within the stipulated time; otherwise, the check shall be returned to the undersigned. Project Name: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Bidder's CONTRACTOR Address City, State, Zip Code * Delete the inapplicable work. NOTE: If the bidder desires to use a bond instead of a check, the following form shall be executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of the bid. Bid # LMD-13-14-51 32 PROPOSAL GUARANTEE BID BOND ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that as BIDDER, and as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ ), which is ten percent (10%) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is accepted and the contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this day of , 20_ SURETY* Subscribed and sworn to this NOTARY PUBLIC day of 20_ *Provide BIDDER and SURETY name, address, and telephone number and the name, title, address, and telephone number for authorized representative. IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570, as amended) and be authorized to transact business in the State where the project is located. Bid # LMD-13-14-51 33 FAITHFUL PERFORMANCE BOND ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR, AND as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ 1, which is one -hundred (100%) percent of the total amount for the above -stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. For service contracts of a continuing nature, the bond shall be in the amount equal to the amount of the initial contract term. Thereafter, the bond shall be in an amount equal to the annual value of such contract. The term of the bond shall cover the initial contract term. Thereafter, CONTRACTOR and SURETY must submit a new or renewed bond covering each subsequent annual renewal of the contract. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above -stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligation or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of 2012. CONTRACTOR* SURETY* Subscribed and sworn to this 2012. NOTARY PUBLIC day of * Provide CONTRACTOR/SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. Bid # LMD-13-14-51 34 LABOR AND MATERIAL BOND ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-1451 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that as CONTRACTOR AND as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ 1, which is one -hundred (100%) percent of the total amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above - stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall insure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY. IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of 2012. CONTRACTOR' SURETY' Subscribed and sworn to this NOTARY PUBLIC day of 2012. ' Provide CONTRACTOR/SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. Bid # LMO-13-14-51 35 SAMPLECONTRACT MAINTENANCE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND Contract No. THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this day of 20, by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation ("CITY") and , a Corporation ("CONTRACTOR"). The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; and B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; and C. As additional consideration, CITY agrees to pay CONTRACTOR on a basis an amount set forth in the attached Exhibit " " which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from 120 to 20 The Agreement may be renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit " B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. Bid # LMD-13-14-51 36 A. If required by applicable state law including, without limitation Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing Wage Determination at www.dir.ca.aov/DLSR/PWD. A copy of the prevailing rate of per diem wages must be posted at the job site. B. Protection of Resident Workers The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has: Thoroughly investigated and considered the scope of services to be performed; and Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined single) $1,000,000 $1,000,000 Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Bid # LMD-13-14-51 37 Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "AMI." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alternative. should CONTRACTOR fail to meet any of the insurance requirements under this aareement. Citv may cancel the Aareement immediately with no penalty. Should Contractor's insurance required by this Agreement be cancelled at anv point prior to expiration of the policy. CONTRACTOR must notify City within 24 hours of receipt of notice of cancellation. Furthermore. CONTRACTOR must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 0 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. Bid # LMD-13-14-51 38 C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 To CONTRACTOR: Name Address City B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. Bid # LMD-13-14-51 39 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any such amendment on behalf of CITY. 20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting ` maintenance. To the extent that there are additional terms and conditions contained in Exhibit " " that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. 25. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. (SIGNATURES ON NEXT PAGE) Bid # LMD-13-14-51 40 IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written. FOR CONTRACTOR: By: Sample Only Do Not Sign Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN. CITY MANAGER By: City Manager Date: ATTEST: By: City Clerk Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: City Attorney Date: Bid # LMD-13-14-51 41 ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 DOCUMENTS CHECKLIST The following documents are required to be completed and submitted by the Contractor at the times specified by an X opposite each title. If no column is marked, document will not be required. DO NOT send more information than is requested. DO send the REQUESTED information. With Bid Proposal (All Bidders) With Agreement (Awardee only) Prior to Starting Work (Awardee only) X Proposal — electronic X Proof of Contractor's License - license number will suffice X Bidder's Bond X List of Subcontractors — if none, write "n/a" X References X Initials Verification of Additional Pricing (approx page 46) X Bid Schedule — Use the City supplied pricing page only X Exhibit A - Violation Records — must be completed X Exhibit B — Staff — must be completed X Required certificates/qualifications (as identified in solicitation) X Contract Agreement X Insurance Requirements — Return only if Awardee X Bond for Faithful Performance X Payment Bond (for Labor and Material) X Certification of Public Liability and Property Damage Insurance X Certification of Worker's Compensation Insurance X Certification of Fire and Extended Coverage Insurance X Maintenance Meeting X Emergency Contact Information Bid # LMD-13-14-51 42 BID SCHEDULE ANNUAL LANDSCAPE MAINTENANCE LIVID ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS Item Project Site No. 1. LIVID Zone 2008-1 Monthly Total Maintenance Cost Annual cost xl2mos = /annually 2. LMD Zone 2008-1 Tree Replacement /lump sum 'Tree Replacement to include replacement of (334) 24" box trees (including 2 lodgepole stakes/tree) in one of the following or similar species; • Gleditsia triacanthos • Koelreuteria bipinatta, or • Lagerstroemia indica. 'This work to be completed and invoiced within the first 12 month of the contract term and will not be included in the annual maintenance amount for any additional contract years. Total bid amount for items 1 and 2 Total bid amount in legibly printed words: Bid # LMD-13-14-51 43 LMD ADDITIONAL PRICING (SHEET #1) DO NOT ADD TO TOTAL Pricing and Billing Schedule Detail Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for "additional' or "extra" work requested by the City under this contract. Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below: Skill Level Hourly cost After hour emergency Irrigation Laborer $40.00 per hour $65.00 per hour Landscape Laborer $30.00 per hour $45.00 per hour QAC/QAL Herbacide and Pesticide Applicator $30.00 per hour N/A Please note: pricing increase allowance will be according to Consumer Price Index (see Invitation To Bid page, Item #7) Please initial to verify acknowledgement of labor rates - (initial) Bid # LMD-13-14-51 44 LMD ADDITIONAL PRICING SHEET #2 Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by the City under this contract. Bid # LMD-13-14-51 45 UNIT OF UNIT EXTENDED LINE DESCRIPTION MEASURE PRICE OUANTITY PRICE (unit price x quantity) Price for landscaped 1 median maintenance with 1 square foot 500 sq. ft. turf. Price for landscaped 2 median maintenance for 1 square foot 1000 sq. ft. shrubs and ground cover. 3 Price for concrete median 1 square foot 500 sq. ft. maintenance. Price for landscaped, 4 irrigated slope 1 square foot 500 sq. ft. maintenance. Bid # LMD-13-14-51 45 DESIGNATION OF SUBCONTRACTORS ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-1451 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of 1/2 of 1 percent of the prime contractor's total bid: DBE status, age of firm, certifying agency and annual aross receipts are reguired if sub contractor is participating as a DBE. The form MUST be returned with bid, filled in or none will be used. Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Description of Work Bid Schedule Item Nos: Description of Work Phone ( ) License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annum Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( ) Bid 9 LMD-13-14-51 46 DESIGNATION OF SUBCONTRACTORS ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor Age of firm: DBE STATUS: Dollar Value of Work Certifying Agency: Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone( ) Bid # LMD-13-14-51 47 ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: 1. Name and Address of Owner / Agency 2. 3. Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Bid # LMD-13-14-51 M Exhibit A Violation Records 1) The last six (6) months of tailgate safety meeting sign in sheets and topics covered must be made available UPON REQUEST. (Do not send with bid at this time. 2) In the year of 2010, what was the longest stretch of days worked without an accident in the landscape maintenance division? a. 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal -OSHA. a. 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. a. Bid # LMD-13-14-51 49 EXHIBIT B Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, including name, certification and whether staff or subcontractor. Staff 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) Bid # LMD-13-1451 50 EXHIBIT C EQUIPMENT REQUIREMENTS Additional equipment requirements for work within proposed Landscape Maintenance District:/ or the ability to rent. • Commercial Grade Chipper • Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas • Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws • All maintenance supplies for proper equipment operation • Garden Spading Forks • Shovels • Rakes • Scoop Shovels • Safety equipment such as head, eye and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws • Irrigation controller remotes and transmitters such as the Rain Master Pro -Max • All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal -OSHA approved Bid # LMD-13-14-51 51 EXHIBIT D INVENTORY LIST LMD ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf area medians 497,510 11 acres 2 Shrub area medians 1.656.290 38 acres 3 Concrete medians 520,755 12 acres 4 Freeway onram /off ramp 301,825 7acres 5 Irrigation controllers 60 COPPER HILL DRIVE Newhall Ranch Road to Decoro Drive COPPER HILL DRIVE McBean Parkway to Seco Canyon Road SECO CANYON ROAD Copper Hill Drive to Decoro Drive NEWHALL RANCH ROAD Vanderbilt Way to Valley Center Drive GOLDEN VALLEY ROAD Valley Center Drive to Via Princessa MAGIC MOUNTAIN PARKWAY Interstate 5 to Railroad Avenue VALENCIA BOULEVARD Interstate 5 to Bouquet Canyon Road SOLEDAD CANYON ROAD Bouquet Canyon Road to State Route 14 McBEAN PARKWAY Interstate 5 to Copper Hill Drive LYONS AVENUE Interstate 5 to Railroad Avenue WILEY CANYON ROAD Lyons Avenue to Via Pacifica VIA PRINCESSA Via Pacifica to Claibourne Lane VIA PRINCESSA Sheldon Avenue to Golden Maple Drive RAILROAD AVENUE Drayton to Via Princessa overpass BOUQUET CANYON ROAD south of Cinema Drive to north of Plum Canyon Road PLUM CANYON ROAD Bouquet Canyon Road to Santa Caterina Road WHITES CANYON ROAD Via Princessa to Ashboro Drive SIERRA HIGHWAY Golden Valley Road to College of the Canyons exit LOST CANYON ROAD Via Princessa to Medly Ridge Drive NEWHALL AVENUE at Sierra Highway east and west sides LYONS/15 on-ramp and off -ramp of northbound 15 at Lyons Avenue SAND CANYON/SR 14 on -ramps and off -ramps of SR14 at Sand Canyon Road NEWHALL ROUNDABOUT traffic circle and parkways at Newhall Avenue and 5th Street Bid # LMD-13-14-51 52 1=F4:II 3iiy 2014 Holiday Schedule New Year's Day - Tuesday, January 1 Martin Luther King Day - Monday, January 20 President's Day - Monday, February 17 Memorial Day - Monday, May 26 Independence Day - Friday, July 4 Labor Day - Monday, September 1 Veteran's Day - Tuesday, November 11 Thanksgiving Day - Thursday, November 27 Day after Thanksgiving - Friday, November 28 1/2 Day for Christmas Eve -Wednesday, December 24 Christmas Day - Thursday, December 25 1/2 Day for New Year's Eve - Wednesday, December 31 New Year's Day - Thursday, January 1, 2015 ff a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. Bid # LIVID -1 3-14-51 53 ADDENDUM #1 For City of Santa Clarita Invitation to Bid LMD-13-14-51 ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS April 7, 2014 This addendum must be acknowledged via Planet Bids and should be included with the bid response. There was a non -mandatory, pre-bid meeting on April 3, 2014, at 8:00 AM, located at City Hall, Council Chambers, 23920 Valencia Blvd., Santa Clarita. Staff included: Katie Knybel - Project Development Coordinator (Project Manager) Jason LaRiva - Project Development Coordinator Mary Alice Boxall - Labor Compliance Specialist Jennifer Killian - Buyer The following vendors were in attendance: Four Seasons Landscape, Brendon O'Steen Marina, Efrain Lupercio and Luis Arreguin Parkwood Landscape Maintenance, David Stein and Julio Cruz Quality Landscape Care, Nicky Nyberg Rich Meier's Landscaping Inc., Richard Cambaliza Oakridge Landscape, Inc., Andre Bouweraerts Oak Springs, Jose Luis Arrendondo Stay Green Dave, Colburn and Bronwyn Sorenson Venco Western, Inc., Rob Archer Valley crest Landscape, Andrew Sanders The following points were mentioned: • 22.01-22.05 Irrigation scope review • 1.04.r Mulch labor inclusive (up to 5,000 cubic yards annually) • 1.04.w Artificial turf on Magic Mountain Parkway median • 1.04.bb Hardscape medians cleaning and weed abatement inclusive • 2.03 Square footages are estimated, bidding contractors to verify • 8.03 Caltrans Maintenance Manual • 10.01 Provision of maintenance schedules • 11.01 Sufficient personnel • 17.01J Turf reseeding frequencies/process • 17.01.j Ornamental Grass care inclusive Bid # LMD-13-14-51,ADD1 • 19.01.a Tree maintenance • 19.01J Maintenance of freeway onramps & off ramps at Lyons/15 and Sand Canyon/SR14 are included in the bid. • 23.02.b All area drains to be kept clear and free of debris. • 30.01 Awarded contractor to provide maintenance proposals for future medians accepted into Zone 2008-1 • 31.01 Cost of plant replacement of specified quantities of plants installed per City of Santa Clarita specifications/details to be included in bid. • Bid Schedule, Item # 2 Explanation of Tree Replacement Item • Zone Map Recommendation to print map at full size and in color. Additionally, it was discussed that a new checklist would be issued because of the various licenses and certifications required. After reviewing the bid and it's specifications, the City feels that sufficient information has been provided to all interested vendors, therefore a new checklist is not relevant. The following questions were requested on Planet Bids: Please define the local preference rule -what is defined as a local business or office? A. `in Support of Local Santa Clarita Businesses" allows for a local company (defined as having a working, staffed, office within the City limits) who is a responsive and responsible vendor, to match the lowest bid if they are within 10 percent of that total. The process continues until there are no more local vendors within the 10 percent margin. If no local vendors are within the 10 percent margin then the award remains with the lowest responsible and responsive bid. Lowest, responsible, responsive bid = a bidder who has returned all the required information and that information having been vetted is, by City staff, determined to be the lowest bid. 2. The Bid is due on Tuesday the 22nd or Wednesday 23rd the bid document reads Wednesday the 22nd 11 am. A. The correct day for the bid due date is TUESDAY, April 22, 2014 before 11:00 AM. 3. The plant replacement included in the proposal on page 31 is the planting done as needed as medians need plants or will the planting be done quarterly. A. The planting in the replacement plan will be done as needed. The 334 -24 inch box trees will these be planted all at once or so many per month? A. The (334) 24" box trees will not be planted all at once. A schedule will be set up between the awarded contractor and Landscape Maintenance Districts once the contract starts. Bid # LIVID-13-14-51,ADD1 5. In the pre-bid meeting it was stated in regards to the annual planting piece that "If these quantities are not reached in the year, the city will not reimburse the contractor for unused plant materials." To confirm, if we are over the given quantity of plants, will we be reimbursed for the additional plants? If we do not need to plant the given quantities, and are under those quantities, will there be a deduction from our annual compensation? A. Plant replacements over the quantities specified in Item 31 on page 31 will be paid to the contractor as an "extra". There will be no deduction from the annual contract amount if those quantities are not met. Contractor's representative Date Company Name Bid # LMD-13-14-51,ADD1 DGE "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Date Submitted: April 22, 2014 before 12:00 Noon. Submitted By: Andre Bouweraerts Business Development Oakridge Landscape, Inc. 28064 Avenue Stanford Unit #K Valencia, CA. 91355 (818) 581-1066 Andre@oakridgelandscape.net AM-110L L A t 1 r AKRIDGE LANDSCAPE. INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LM D-13-14-5 I Invitation for Bid CITY OF SANTA CLARITA INVITATION FOR BID BID # LMD-13-14-51 BID OPENING: April 22, 2014 The City of Santa Clarda invites electronically sealed bids for. ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 1. Electronic Bids must be ELECTRONICALLY received at- http://www.planetbids.com/portal/portal.cfm?CompanvlD=l 6840# 2. Prices shall be D.D.P. City of Santa Cladta Receiving dock Incotenns 2000 or for the service rendered. 3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 49, Exhibit A to G, and separate Appendix C (Labor Compliance Program). 5. Bid Questions. Questions should be submitted electronically to: http://www. plan etbids.com/portal/portal. cfm?Companvl D=16840# The last day for questions will be 5:00 PM, April 14, 2014. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 7. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to three times, in one year increments, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level used will be the current month/rate available at the time of the contract renewal. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. Name (Print): Teffrgy Myers AEMINIVIMO ME .•• ,r. .. � Company Phone No.: 661-295-7228 Bid # LMD-13-14-51 Company: Oakridge Landscape. Inc. Address: 28064 Avenue Stanford Unit #K City: Valencia State/Zip: CA. 91355 �%KRIDGE VDSCAPE, INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LM D-13-14-51 Cover Page Cover Letter RE: Proposal for Annual Landscape Maintenance for: Zone 2008-1 Major Thoroughfare Medians LMD-13-14.51 Enclosed is the proposal by Oakridge Landscape, Inc., for Annual Landscape Maintenance for: Zone 2008-1 Major Thoroughfare Medians LMD-13-14-51 —. Oakridge Landscape, Inc. has reviewed the scope of work and understands the requirements for performing the tasks of Landscape Maintenance to the highest industry standard as specified according to the specifications outlined in proposal for Annual Landscape Maintenance for: Zone 2008-1 Major Thoroughfare Medians LMDA3-14-51 The project will be led by our maintenance division Supervisor Anselmo Ventura. Listed below are the individuals, phone numbers and email addresses for the individuals authorized to make commitments in relationship to this work, each can be reached by mail at our main office listed above. Jeff Myers — President Phone: (661) 295-7228 X 109 Fax: (661)295-7230 Cell: (818) 974-8564 I eff(a2oakr idge land scape. n et Andre Bouweraerts - Business Development/Customer Support Oakridge Landscape, Inc. (818) 891-0468 Ext. 1 1 1 1 andre a�akridgelandscape.net Anseimo Ventura — Supervisor Maintenance Division Phone: (818) 891-0468 Fax: (818)892-9273 Cell: (818) 974-0314 ansel moe,oakridgelandscape.net Linda Peinado - Customer Services Phone: (818) 891-0468 Ext. 1 137 Fax: (818) 892.9273 Cell: (818) 891-891-81 19 I i nd a0@.oakri dee l a n d scape. net Sincerely, Andre Bouweraerts Business Development/Customer Support Oakridge Landscape, Inc. (818) 891-0468 Ext. I I I I and reaa oakridgelandscaPe. net 11Pagc "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Table of Contents "Your eyes and ears onsite" BUSINESS PROPOSAL Table of Contents I. Title Page 2. Invitation for Bid 3. Cover Page 4. Table of Contents 4. Approach to Provide Required Services 5. Bidder's Bond (copy only, Original Delivered in person to Office) 6. List of Subcontractors N/A 7. References 8. Bid Schedule 9. LMD Additional Pricing Sheet #I 10. LMD Additional Pricing Sheet #2 11. Exhibit A and B 12. Exhibit C— Equipment Requirements (List of equipment) 13. Required Certificates 14. Copy of Licenses 15. Copy of Awards 16. Copy of Bid Amendment a,KR I DG E 40SCAPE, INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-5 I Approach to Provide Required Services City of Santa Clarita Annual Landscape Maintenance for: Zone 2008-1 Major Thoroughfare Medians LMD-13-14-51 Performance, History, Qualification and Approach to Provide Required Services Provide Required Services We have examined the scope of work in this offering, and intend to perform to the specifications and beyond. Upon contract award and prior to commencement of work, Oakridge Landscape, Inc., will perform a thorough job walk consisting of the Oakridge supervisor, foreman, and Oakridge business developer along with the Santa Clarita representative. Introduction Oakridge Landscape Inc. is a full service provider and has been in business for over 36 years, originally known as California Landscape. We are a medium sized sole ownership company which consists of four divisions, Landscape Maintenance/tree service, Installation, Erosion Control and Concrete/Masonry with a total of approximately 300 employees. Being a medium size company allows us to handle the largest projects with -out sacrificing the personal attention to detail. Our customers are varied and include homeowner associations, city and county municipalities, business parks and centers, commercial buildings and apartments. Locations Our corporate office is located in the City of Valencia, CA with an additional offices/yards located in the Cities of North Hills, Santa Clarita, Anaheim and Camarillo California. Corporate Address: Oakridge Landscape Inc. Corporate office -28064 Avenue Stanford, Valencia Ca 91355 Ph. 661-295-7228 Fax 661-295-7230 Federal Tax ID: 95-4868324 Company Organization: Jeff Myers -Owner & President Victor Valle -Vice President Susie Mesa -Office Manager (4) Division Managers (23) Supervisors and Office Staff (265) Field Employees Principal Type of Business: Landscape Installation and Maintenance 1 Page A K R I D G E 28064 Avenue Stanford Unit K Valencia CA. 91355 n e o s c n v e. I N c. P. 661.295'7228 Fx. 661.295'7230 Years in Business: 36 Yeats (previously as California Landscape) Company Excels: Providing high quality and value in landscape maintenance, installation, erosion, & arbor services Annual Contract Value: (3.2mi1) Combined annually Percentage of Staff Turnover (15-17%) Field staff Years Providing Services: (36) Landscape & Installation (4) Erosion and Masonry Transactional Events: No bankruptcies, contract defaults, mergers, acquisitions Staff Oakridge Landscape Inc., management and our division staff work seamlessly together to coordinate and execute all of our customers project's needs, From managers to foreman our personal are empowered to take care of the customer needs without having to go multiple layers of management. Licenses License Classifications # 798565 C-27, A, B, 29 Landscape contractor, General, Masonry # 37195 Maintenance Gardner Pest Control # WE -9381-A Arborist # QAC 117289 Qualified Applicator Certificate # PCA 74675 Agricultural Pest Control Adviser License # 81438 Irrigation — CLIA, CLT1, CLT -C, ISA, CLIA Insurance Oakridge Landscape Inc., is fully capable of meeting the city's particular insurance requirements and included samples are attached 21Page Proposed Work Plan & Quality Control Work Plan -Landscape Maintenance Upon contract award and prior to commencement of work, Oakridge Landscape Inc. will perform a thorough job walk consisting of the Cities representative along with, Oakridge supervisor, foreman. Within one week Oakridge will provide a detailed plan and work schedule. Utilizing maps a plans we'll created a schedule consisting of dividing the project into sections in which the supervisor and foreman feel that the sections can be serviced in a very high quality standard manner within the given time frame. Ouality Assurance Proaram Oakridge Landscape quality assurance is based upon developing strong relationships with our customers, thoroughly understanding and responding to their needs. All of our supervisors and foreman use cell phones for quick response. We are fully trained and have dedicated computers to manage central irrigation control systems from our office. Our Area supervisors work closely with customers or city agency managers to provide status reports on the condition of the landscape. We use our landscape and irrigation inspection form completed weekly or monthly as requested to keep you informed. If a situation arises in which the condition of the site becomes deficient or unacceptable, the division manager will respond to the customer with an immediate corrective plan of action. As part of our service the area supervisors will perform regular job walks with the customer/agency representative per a pre -planned schedule to monitor the landscape condition or to evaluate additional work items. Employees Oakridge Landscape. Inc. has numerous employees with 10+ years of service ensuring an experience work force for our customers. In addition to normal safety gear and vests crews all wear badges which have the employee name, classification, equipment certification, supervisor name and contact information'tR xE which provides an additional comfort level with the public UA MaNnez 35 of authorized personal in and around the parks, restrooms , Mme.. F. and around the properties. A. Customer Service: Upon award of the contract, Oakridge Landscape will arrange a meeting with our customer services utilizes a designated customer service representative (CSR), in which, work orders and other information are forwarded to the service representative via phone, e-mail or fax. The customer service representative duty is to provide constant communication and documentation between the customer and supervisors in the field. All service requests work orders that are received by the customer service representative (CSR) are logged and sent to the supervisor for appropriate action. The CSR will notify the customer of receipt of service request and when they 31Page KR I DG E 28064 Avenue Ilan od29UnViCAAoscAn•. inc. 5.728 Fx66.1'271233505 can expect follow up communication. Once the supervisor has responded or resolved to the request, the supervisor will notify the CSR immediately. The CSR will notify the customer, all work orders and correspondence are documented to the job file. Emergency Response Customer Service: For customer service requests occurring during business hours 8:00am-4:30 P.M. The number to call is 818-891-0468 Ext 1137. After Hours Emergencies: If unable to direct contact the area supervisor, call main office 818-891-0468, answering service will route call to available supervisor and notify general manger. Reports Oakridge Landscape provides the following reports in addition or in lieu of reports supplied by the customer. The frequency of reports will vary from weekly to monthly and dependent on the customer requests. • Landscape Inspection Form • Irrigation Inspection Form • Playground Inspection Form Our Preventive Safetv Promm 2014 The Oakridge Landscape Preventative Safety Program encompasses the following six parts: ➢ New Employee Hires Safety prevention starts fust with the new prospective employee during the application process and prior to the first day of work. New hires are provided and sign for a copy of Oakridge Safety Rules (Code of Safe Practices). Prior to working, new hires are instructed on equipment operation, equipment safety covers and personal protection gear through verbal and demonstration practices, written media and/or video. A check off sheet with the employee's acknowledgement of his/her understanding of equipment operation and safety procedures is placed into the employee's file. ➢ Daily Inspections and Checklists Vehicle Inspection checklist Upon start of the day and prior to leaving the yard, foreman will perform a visual/operational inspection of the vehicles (see attached examples) 41Page Opening/Closing checklist The opening and closing safety checklist is completed and turned into the supervisor at the end of each day. Upon checking off, completed inspection sheets are forwarded to the Oakridge safety officer at the end of each week. Foreman Instructions Each day foreman review selected safety topics with entire crew. ➢ Safety Training -Weekly Each week two new safety topics are issued from the Oakridge safety officer to the supervisors to review and discuss with foreman and crews. At the end of each week, signed safety training sheets are turned into the safety officer. ➢ Enforcement Oakridge Landscape, Inc. utilizes a ticket enforcement policy (see attached example) to ensure that safety practices are enforced in the field. Tickets are issued by the supervisor to foreman or crew members, for infractions of the stated company safety rules and procedures. The company has an escalating level of reprimands from suspension to termination for any employee receiving four tickets in a six month period. Infractions of certain serious safety rules i.e. consumption of alcohol on the job will result in immediate termination. In addition, Oakridge Landscape, Inc. employs the services of Industrial Safety Consultants Corporation (ISCC) who perform random inspections of all Oakridge job sites checking for safety violations. Once a month Alex Mujica from ISCC visits the Oakridge offices at which time he conducts discussions of various safety topics with the entire field crews. A separate meeting is held afterward with all of the foreman. The conclusion of the ISCC visit entails a meeting with all the supervisors and managers to discuss safety violations and tickets issued by supervisors over the past month, which is tracked by the Oakridge safety officer. The ISCC representative adds recommendations for corrective action and additional tickets resulting from the random job site inspections. 5 1 P a g c ➢ Review Once a month Oakridge Landscape, Inc. safety committee meets, which consists of managers and the company president. Previous recommendations from the ISCC representative are reviewed with the company president and discussed by the committee to review change, modify or add to the current safety policy and best practices. The monthly meetings ensure that Oakridge Landscape, Inc. and its policies continue to be at the fore front of worker safety and continuous accident prevention. A. All applications of herbicides or pesticides will be performed under the direction of a California Licensed & Certified Pest Control Specialist. All safety precautions will be taken in the handling and application of chemicals as stated on manufacturer's labels. B. Broadleaf turf weeds will be treated as needed in the spring and fall with applicable materials. C. Weeds in shrub, planter beds, groundcover areas, tree circles, and sidewalk cracks adjacent to landscaped areas will be controlled by a manual weeding program or by the use of selective herbicides, ihcluding pre -emergent herbicides. D. Planting areas will be monitored for insect and disease infestations. Moles, field mice, ground squirrels, gophers, and other rodent activity will be monitored. Notification of problems and recommendations for timely appropriate control measure will be made and proposal submitted. E. Material Safety Data Sheets (MSDS) for all chemicals used on site are available from Oakridge Landscape, Inc. to clients in accordance with EPA and OSHA regulations. F. Contractor will at all times be in compliance with requirements for hazardous communications programs. Pest control specialists are trained and supervised in the safe application, storage, and disposal of chemicals in accordance with EPA, OSHA and DPR regulations. 61Page f ftp. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LM D-13-14-51 Bidder's Bond (copy Only, Original Delivered in Person to Santa Clarita Office) PROPOSAL GUARANTEE BID BOND ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Ciarita, Califomis KNOW ALL MEN BY THESE PRESENTS that Oakridge Landscape, Inc. as BIDDER, and SureTec Insurance Company . as SURETY, are held and firmly bound unto the City of Santa Clari-e, as AGENCY, in the penal sum of Ten Percent of the Total Bid Amount dollars A 10% of the * I, which is ten percent (10%) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. * Total Bid Amount THE CONDITIONS OF THIS OBLIGATION ARE. SUCH that, whereas BIDDER Is about to submit a bid to AGENCY for the above -stated project, it said bid is rejected, or H said bid is accepted and the contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and vold, otherwise it shall remain In full force and effect in favor of AGENCY. IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this 18th day of April , 2014. BIDDER Oakridqe I-andscape, Inc. - Contact: Andre Bouweraerts - 818-881-0468 SURETY` Unit 3033 5th Avenue, Suite 300, San Diego, CA 92103 619.400-4104 Subscribed and swom to this 18th day of Aoril 20J4 NOTARY PUBLIC ** See Attached ** *Provide BIDDER and SURETY name, address, and telephone number and the name, title, address, and telephone number for authorized representative. IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Departments most current list (Circular 570, as amended) and be authorized to transact business in the State where the project is located. Bld # LMD-13-14-51 33 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Los Angeles Bond No.: N/A On April 18, 2014 before me, Jennifer Kristina Green, Notary Public, personally appeared Keith W. Newell, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the I ame in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. JENNIFER KRISTINA GREEN ¢ COMM. #2014716 4 IL NOTARY PUeuC•CALIFORNrAJ LOS ANGELES COUNTY .. 40omn. Eora MAR 25, 2017 pop#; 510541 SureTec Insurance Company LIMITED POWER OF ATTORNEY Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and havingits principal office in Houston, Harris County, Texas, does by these presents make, constitute and appoint Keith W. Newell its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the conditions of contracts and consents of surety for: Five Million and 00/100 Dollars ($5,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attomey-in-Fact may do in the premises. Said appointment shall continue in force until 10/31/2015 and is made under and by authority of the following resolutions of the Board of Directors of the SureTec Insurance Company: Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: Attorney -in -Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and deliver, any and all bonds, reccgnizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attoracy-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or my certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20 of April, 1999.) in Witness Wherpo , SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal to be hatete aifiixed this 6th day of March , A.D. 2013 SURETEC INSURANCE COMPANY S�RANCF - sI W 5 ins John I ox Jr. resident State if Texas ss: County of Harris ^— On this 5th day of March, A.D. 2014 before me personally came John Knox Jr., to me known, who, being by me duly sworn, did depose and say, that he resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument; that he knows the seal of said Company; that the seat affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Company; and that he signed his name thereto by like order. 01- JACQUELYNMAIDONA00 VfQcNotary Public Aa Sime of Tees My Comm. Ecp.511812017 Jacq refyn Maldonado, Notary Public My commission expires May 18, 2017 1, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set out in the Power of Attorney are in full force and effect. Uiven under my hand and the seal of said Company at Houston, Texas this 18th day of Apr i 1 2014 A.D Bre t Beaty, Assistant ecre[ary Any Instrument issued in excess of the penalty stated above Is totally void and without any validity. For verification of the authority of this power you may call (713) 812-0800 any business day between 8:00 am and 8:00 pm CST. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Los Angeles On April 21, 2014 before me, Susan L. Meza, Notary Public, personally appeared Jeffrey Myers, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity on behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. 'SUSAN L ME2A Commission,# 1909951 Notaryfie = California Los Angeles Courcy ISM Comm. Ex fres Nov 19, 2014 + i Susan L. Meza, Not ryublic 6,KRIDGE J DSCAPE. INC. "Your eyes and ears onsite" City of Santa C larita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LM D-13-14-51 List of Subcontractors DESIGNATION OF SUBCONTRACTORS ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of Y: of 1 percent of the prime contractor's total bid: DBE status, age of firm, certifying agency and annual gross receipts are required if sub contractor is participating as a DBE. The form MUST be returned with bid, filled in or annotated with "No Subcontractors" if none will be used. Subcontractor Age of firm: DBE STATUS: Certifying Age c : Dollar Value of Work Annual Gross Receipts: Location and Place of Business License No. xp. Date: I 1 Bid Schedule Item Nos: Description of Work Phone ( ) License No, Exp. Date: Phone( ) Subcontractor DBETUS: Age of firm: rt in enc : Dollar Value of Work Annual Gross Receipts: Location and Place of Busine Bid Schedule Item No of Work License No. xp. Date: I 1 I Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule item Nos: Description of Work License No. Exp. Date: / / Phone ( ) Fid # LMD-13-14-51 46 DESIGNATION OF SUBCONTRACTORS ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Description of Work Bid Schedule Item Nos: Description of Work Phone ( ) License No. Exp. Date: / / Phone ( ) Gross Subcontractor Age of firm: DBES: Cert' in A Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Description of Work Bid Schedule Item Nos: Description of Work Phone ( ) License No. Exp. Date: / / -77777 Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( ) Bid * LMD-13-14-51 47 AARIDGE VUSCAPE. INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 References ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: Carlos Maciel / 562-690-8582 Name and Telephone Number of Person Familiar with Project 341,293.32 Per Year Landscape Maintenance Continue untill 11/30/2018 + Options 2 County of L.A. Park & Recreations Name and Address of Owner / Agency Armando Ramirez / 661-447-8573 Name and Telephone Number of Person Familiar with Project $174,877.08 Per Year Landscape Maintenance Continue untill 11/30/2018 + Options Contract Amount Type of Work Date Completed 3. City of Irvine Name and Address of Owner / Agency Kirk Streets / 949-724-7554 Name and Telephone Number of Person Familiar with Project $555,772.20 Landscape Maintenance Continue until] 12/31/14 + Options Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Keith W. Newell - Senior Vice President-Contructions Solutions- HUB International Insurance Services 6701 Center Dr. West. Suite 1500 Los Angeles, Ca. 90045 Direct Line 310-568-7617 Toll Free R00-645-6100 Mobil 310-699-6477 Bid # LMD-1314-51 48 a,KRIDGE 4 DSC APE. INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Bid Schedule BID SCHEDULE ANNUAL LANDSCAPE MAINTENANCE LMD ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS Item Project Site No. Monthly Total Maintenance Cost Annual cost 1. LMD Zone 2008-1 5 36,817.00 x12mos = 5 477,804.00 /annually 2. LMD Zone 2008-1 Tree Replacement S61,790.00 4ump sum `Tree Replacement to include replacement of (334) 24' box trees (including 2 Iodgepole stakes/tree) in one of the following or similar species; • Gleditsia triacanthos • Koelreuteria bipinatta, or • Lagerstroemia indica. `This work to be completed and invoiced within the first 12 month of the contract term and will not be included in the annual maintenance amount for any additional contract years. Total bid amount for items 1 and 2 Total bid amount in legibly printed words: g 539,594.00 Five hundred thirty nine thousand five hundred ninetv four dollars. Bid # LMD-13-14-51 43 �%KRIDGE VOSCAPE. INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LM D-13-14-51 LMD Additional Pricing Sheet # I LMD ADDITIONAL PRICING (SHEET #1) DO NOT ADD TO TOTAL Pricing and Billing Schedule Detail Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract. Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below' Skill Level Hourly cost After hour emergency Irrigation Laborer Landscape Laborer $40.00 per hour $30.00 per hour QAC/QAL Herbacide and Pesticide Applicator 330.00 per hour $65.00 per hour 345.00 per hour N/A Please note: pricing increase allowance will be according to Consumer Pnce Index (see Invitation To Bid page, Item #7) Please initial to verify acknowledgement of labor rates - (initial) Bid f 1Ma13-14-51 44 "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 LMD Additional Pricing Sheet # 2 LMD ADDITIONAL PRICING SHEET #2 Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by the City under this contract. Bid # LMD-131451 45 UNIT OF UNIT EXTENDED LINE DESCRIPTION MEASURE PRICE QUANTITY PRICE (unit price x quantity) Price for landscaped 1 median maintenance with 1 square foot .015 500 sq. R $7.50 turf. Price for landscaped $7.00 2 median maintenance for 1 square foot •007 1000 sq. ft. shrubs and ground cover. 3 Price for concrete median 1 square foot .003 500 sq. ft. maintenance. $1.50 Price for landscaped, 4 irrigated slope 1 square foot 008 500 sq. ft. $4.00 maintenance. Bid # LMD-131451 45 KKR I DG E 40SCAPE, INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Exhibit A Exhibit A Violation Records 1) The last six (6) months of tailgate safety meeting sign in sheets and topics covered must be made available UPON REQUEST. (Do not send with bid at this time. 2) In the year of 2010, what was the longest stretch of days worked without an accident in the landscape maintenance division? a. 365 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal -OSHA. a. 0 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. a. 0 Bid # LMD-13-14-51 49 EXHIBIT B Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, including name, certification and whether staff or subcontractor. staff 1) Please note that the list provide below are staff of Oakridge Landscape, Inc. 2) Juan Ambriz Lic. # WE -9381A Arborist Staff 3) Anselmo Ventura Lic. # 117189 Chemical Applicator Staff 4) Suzanne R McCaslin Lic. # 74675 ABCDEFG Agricultural Pest Control Adviser Staff 5) Oakridge Landscape Miantenance Garden Pest control Business Lincese # 37195 6) Bob Simpson Lic, # 81438 CLIA CLT -1 CLT-CISA CLIA Staff r 8) 9) 10) Bid # LMD-13-14-51 50 a,KR I DG E JOSCAPE, INC. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Exhibit C - Equipment Requirements (list of equipment) prayer, Trailer Mount LA. Landscape Maintenance $500.00 Hedge Trimmer Astron HT76ZT O.C. Landscape Maintenance $100.00 Weed Whip Astron PK3330W2 247782 LA Landscape Maintenance 5100.00 Vacuum Billygoat L.A. Landscape Maintenance 5600.00 Vacuum Billggoat 1039044 LA. Landscape Maintenance $800.00 Lawn Rake Hlue Bird O.C. Landscape Maintenance $300.00 Compressor antra] Pneumatic 372137322 O.C. Landscape Maintenance $120.00 Sod Cutter Claesen SC18/6.8 4318 PL --J Landscape Maintenaace 5800.00 Cart Club Car 2, Carry All lI RG0882-713888 Landscape Maintenance $3,800.00 O.C. 11 Edger Craftsman LA Landscape Maintenance 5160.00 Hedge 7Yimmer Echo HC233 O.C. Landscape Maintenance E100.00 Blower Echo PB413H 02004808 O.C. Landscape Maintenance 5200.00 OBlower Echo PB413H 09006090 LA Landscape Maintenance $200.00 Blower Echo PB413H 08006408 PL] Landscape Maintenance $200.00 Blower Echo P8413H 08012784O.C. Landscape Maintenance $200.00 Blower Echo PB800H P02311003947 O.C. Landscape Maintenance 5200.00 Blower Echo PBSOOH P0231I007972 O.C. Landscape Maintenance $200.00 Blower £cho PBSOOH P02311020182 A. L Landscape Maintenance E280.00 Blower Echo PB800H P02311021484 LA Landscape Maintenance 5260.00 Blower Echo PBfi00H P02311026340 LA I Maintenance L.A. I fl Blower Echo PB800H P02311026447 LA Maintenance LA Blower Echo PBSOOH P02311020528 LA. I Maintenance L.A. Friday, April 18, 2014 Page 1 of 14 Engine # used for Ser. 1897 model, used. Mounted Purchased used, 2008 model Purchased Doc 28 Purchased Dec 28 arranty replacement. Warranty replacement. Warranty replacement. Blower Echo PB -800H P02311008688 ARBOR Arbor Care F ❑� Blower Echo PB -600H P3301100205 P5EO7R Arbor Care Chain Saw, Ext Echo PPT261 2001160 L.A. Landscape Maintenance $200.00 OMower 21" Esmark MSKA2IH 799738 CAM. Landscape Maintenance $883.00 Mower 21" Eamark MSKA2IH - 799741 CAM. Landscape Maintenance 5983.00 Dethatcher Flowmower Z2CL 58048 L.A. Landscape Maintenance $3,000.00 ❑� Edger Honda 12x0291 L.A. Landscape Maintenance 5200.00 Tiller Honda FG110 GCALT-1 16333 1 I Landscape Maintenance $80.00 Gator I W04X2XD014460 F-9-7 I Landscape Maintenance $6,000.00 0 Pressure Washer John Deere 20287 1017079270 L.A. Landecape Maintenance $800.00 Weed tNhip Kawasaki 31488a O.C. I Landscape Maintenance 5100.00 Weed Whip Kawasaki 327848 O,C. Landscape Maintenance 5100.00 Weed Whip Kawasaki 333038 O.C. Landscape Maintenance $100.00 Weed Whip Kawasaki E 7 47764 FljF7 Landscape Maintenance $100.00 Hedge Trimmer %awasaki KHS7608C 600881 L.A. Landscape Maintenance $100.00 Hedge Trimmer Kawasaki KHS7BOHC 600866 L.A. Landscape Maintenance S 100.00 Hedge Trimmer Kawasaki KHS780BC 600868 FljL--] Landscape Maintenance S 100.00 Weed Whip Kawasaki KTFaTAC-01 33260] PL—] Landscape Maintenance❑� Weed Whip 8awasaki KT'F'LTAC-01 332688 L.A. Landscape Maintenance 5100.00 Mower FHBOOVD41118 CAM. Landscape Maintenance 51,000.00 ❑� Aerator Land Pride CA 267a Fg--7 I Landscape Maintenance ❑� Sprayer, Truck Mount MTECH 010808000021 p I Landscape Maintenance 510,000.00 ❑� EdgerPower Trim 200 478F.C. O. Landscape Maintenance 5200.00 �iit Edger 1 O.C. Landscape Maintenance 1 200.00 Edger Power Trim DTII x00-4 C 13927 puw 1 Landscape Maintenance I5438.00 Edger Power Trim PTU x00-4 C13929 FCUU4. ] Landscape Maintenance E439.00 Friday, April l8, 2014 Page 2 of 14 Engine # for Ser. Engine # for Ser. Engine # for Ser. Engine # used Engine # used for Ser. Serial # not completely legib Tractor mount. Mounted on Truck 136 Generator Predator 4kw A1309008807 O.C. Landscape Maintenance $400.00 ❑� Edger 200-8 1 12684O.C. —11 Landscape Maintenance 5438.00 Edger 200-8 12688 O.C.I Landscape Maintenance 5438.00 ❑� C] Edger 200 126661[5.C. Landscape Maintenance 5439.00 Overseeder Ryan 8448738 54488738784 rLJF—] Landscape Maintenance 58,000.00 Aerator Rgan Lawnaire 28 84488700188 FT7 Landscape Maintenance $6,000.00 Aerator Ryan Lawmire N 120988 RLI I Landscape Maintenance $400.00 Renovator Ryen 0.Thin 844877 54487700588 R�--] Landscape Maintenance 51,000.00 Blower Stihl BR430 289080494 O.C. Landscape Maintenance 5368.00 Blower Stihl BR430 289080488 O.C. Landscape Maintenance 5388.00 0 Blower Stihl BR430 289080603 LA. Landscape Maintenance $388.00 Blower Stihl HR430 289080776 O.C. Landscape Maintenance 5368.00 Blower Stihl BR430 289080783 O.C. Landscape Maintenance 5388.00 Blower Stihl BR430 288127222 O.C. Landscape Maintenance 5358.00❑ Blower Stull BR430 289127230 O.C. Landscape Maintenance $366.00 Blower Stihl BR430 289127238 O.C. II Landscape Maintenance 5388.00 Blower Stihl BR430 290880841 LA. Landscape Maintenance $38!.98 Blower Stihl BR430 290680921L Landscape Maintenance 5381.98 ❑� Blower Stihl BR430 290680938 L.A. I Landscape Maintenance $351.88 Blower Stihl BR430 291337270 LA Landscape Maintenance $351.98 Backpack Blower Stihl BR430 292123743 LA. Landscape Maintenance 5388.00 Blower Stihl HR430 292127728 CAM. Landscape Maintenance 5388.00 Blower Stihl BR430 292127726 O.C. Landscape Maintenance 5388.00 Blower Stihl SR430 282127728 O.C. Landscape Maintenance 5388.00 ❑� Blower Stihl BR430 292127732 O.C. Landscape Maintenance 5388.00 Blower Stihl 292127877 CAM. Landscape Maintenance 5368.00 Friday, April 18, 2014 Page 3 of 14 Budweiser Blower Stihl BR430 I 292127897 CAM. Landscape Maintenance E368.00 0 Blower Stihl SR430 292127914 CAM. Landscape Maintenance E988.00 Blower Stihl HR430 292127918 pw.-] Landscape Maintenance 5988.00 Blower Stihl HR430 292127920 CAM. Landscape Maintenance $388.00 Blower Stihl BR430 292127925 CAM. Landscape Maintenance E388.00❑ Blower Stihl SR430 292127926 CAM. -1 1 Landscape Maintenance E368.00 Blower Stihl HR430 292127927 CAM. Landscape Maintenance E368.00 Blower Stihl BR430 298340936 I Landscape Maintenance 5383.84 Backpack Blower Stihl BR800 296684828 O.C. Landscape Maintenance E420.00 ❑� Landscape Maintenance E420.00 Backpack Blower Stihl BR800 298884838O.C. -11 Backpack Blower Stihl BR800 288684838 O.C. Landscape Maintenance 5420.00 Backpack Blower Stihl HR800 296884843 O.C. Landscape Maintenance E420.00 0 Backpack Blower Stihl HR600 298884947O.C. Landscape Maintenance $420.00 Backpack Blower Stihl BR800 296684948 O.C. Landscape Maintenance E420.00 Edger, Stick Stihl FC 110 291363496 O.C. Landscape Maintenance E396.00 Edger, Stick Stihl FC1I0 291896741 O.C. Landscape Maintenance $388.00 Edger Stihl FC -110 288390666 LA. Maintenance LA. $384.18 Line Trimmer Stihl F3I30R 287186884 O.C. Landscape Maintenance E388.00 Line Trimmer Stihl FS130R 287155721 O.C. Landscape Maintenance E368.00 Line Trimmer Stihl F5130R 287188722 O.C. Landscape Maintenance 5388.00❑ Line Trimmer Stihl F5190R 287188723 O.C. Landscape Maintenance E388.00 Line Trimmer Stihl F5130R 287156726 O.G. Landscape Maintenance E388.00 Line Trimmer Stihl F5130R 287185728 FA-] Landscape Maintenance 5386.00 Line Trimmer Stihl FS130R 287188730 O.C. Landscape Maintenance E368.00 ❑� Line Trimmer Stihl FH260 288887288 CAM. I I Landscape Maintenance $433.00 Line Trimmer Stihl 15280 288867277 CAM. Landscape Maintenance $433.00 Friday, April 18, 2014 Page 4 of 14 Lower DH machine required Lower DB machine required Lower DB machine required Lower DH machine required Lower DH machine requited Lower DB machine required Line Trimmer Stihl F5280 289484857 CAM. Landscape Maintenance $433.00 OLine Trimmer Sold FS280 289484865 PIR.7 I Landscape Maintenance $433.00 Line Trimmer Stihl F5280 289484873 CAM. Landscape Maintenance $433.00 Weed Whip Stihl FS2SOR 08177069O.C. Landscape Maintenance $400.00 Weed Whip Stihl F5280R 278829832 WORII Arbor Care Weed Whip Stihl FS280R 282803961 L.A. Landscape Maintenance $400.00 Weed Whip Stihl F5260R 282603989 LA. Landscape Maintenance $400.00 Weed Whip Stihl FS280R 282604134 LA. Landscape Maintenance w Weed Eater Stihl i52SOR 284665078 LA. Landscape Maintenance $482.60 Q Weed Eater Stihl F5250R 284668103 L.A. 7 Landscape Maintenance $482.80 Weed Eater Stihl iS2SOR 284665104 L.A. Landscape Maintenance $482.80 w Weed Eater Stihl F5280R 284665110 LA Landscape Maintenance $482.50 Weed Eater Stihl 15250R 284685118 FX-71Landscape Maintenance $482.50 Weed Eater Stihl FS280R 284665117 LA. Landscape Maintenance $482.50 Weed Eater Stihl F52SOR 284865172 L.A. Landscape Maintenance $482.80 Line Trimmer Stihl i5250R 288867060 FA-71Landscape Maintenance $468.98 w Line Trimmer Stihl F5280R 288887063 FX-7Landscape Maintenance $486.98VI Line Trimmer 5tih1 FS280R 288867152 LA. Landscape Maintenance $486.98 w Line Trimmer Sthl FS280R 288887187 O.C. Landscape Maintenance $416.00 Line Trimmer Stihl FS250R 288857170 O.C. Landscape Maintenance $416.00 w Line Trimmer Stihl FS250R 288867172 O.C. Landscape Maintenance $418.00 Line Trimmer Stihl F5250R 288887174 O.C. Landscape Maintenance $418.00 Line Tmnrner Stihl F5260R 290100283 O Landscape Maintenance $433.00 Line Trimmer 5tih1 F3280R 290100298CAM. Landscape Maintenance $433.00 0 Line Trimmer Stihl FS260-R 288218378 LA. Maintenance L.A. $468.88 Line Trimmer Stihl iS260-R 286218383 PL] Maintenance LA. $488.88 Friday, April 18, 2014 Page 5 of 14 Bullhorn brush clearing Bullhorn brush clearing Bullhorn brush clearing Line Trimmer Stihl FS250.R 286828462 L.A. I Maintenance L.A. $466.96 Line Trimmer Stihl F5280-R 286828486 L.A. Maintenance L.A. $488.88 Hedge Trimmer, ExtStihl HL100K O.C. Landscape Maintenance $500.00 Ext hedge trimmer Stihl HLIOOK 0-136 292486844 O.C. Landscape Maintenance $418.78 Ext hedge trimmer Stihl HLi00R 0-138 292455572 O.C. Landscape Maintenance $418.78 Ext Hedge Trimmer Stihl HL100% 0-135 293136297 CAM. Landscape Maintenance $418.00 Eat Hedge Trimmer Stihl HL100K 0-135 293136322 CAM. Landscape Maintenance $419.00 Ext Hedge Trimmer Stihl HLIOOK138 289218316 [D.C.7 I Landscape Maintenance $388.00 Ext Hedge Trimmer Stihl HLIOOK135 289218331 [5.C.7 Landscape Maintenance $386.00 ❑� Ext Hedge Trimmer Stihl HL100%135 289492804 O.C. Landscape Maintenance $418.00 Weed Whip Stihl HL100L O.C. Landscape Maintenance $800.00 Hedge Trimmer Stihl HS81T 282039574 P.C.7 Landscape Maintenance $408.00 Hedge Trimmer Stihl HSSIT 282608364 O.C. Landscape Maintenance 5408.00 Hedge Trimmer Stihl H38IT 255223282 O.C. Landscape Maintenance $408.00 ❑� Hedge Trimmer Stihl HS81T 285223288 O.C. Landscape Maintenance $408.00 Hedge Trimmer Stihl HSS1T 288819179[5.C. Landscape Maintenance $408.00 Hedge Trimmer Stihl HSSIT-30 286133648 L.A. Landscape Maintenance $487.88 © spare Hedge Trimmer Stihl HSBIT-30 285133680 LA. Landscape Maintenance $487.88 © spare Hedge Trimmer 285746872 L.A. Maintenance L.A. $487.86 © spare HedgeTrimmer Stihl HSB6R L.A. Landscape Maintenance $400.00 Hedge Trimmer Stihl HS86T 268009944 LA. Landscape Maintenance $400.00 Hedge Trimmer Stihl HS86T 285746431 CAM. I Landscape Maintenance $430.00 Hedge Trimmer Stihl HS88T 290120392 PYILI Landscape Maintenance $430.00 Hedge Trimmer Stihl HS86T 292287757 CAM. Landscape Maintenance $430.00 Hedge Trimmer Stihl HS88T 292287772 CAM. Landscape Maintenance $430.00 Hedge Trimmer Stihl H888T 292287783 CAM. Landscape Maintenance $430.00 Friday, April 18, 2014 Page 8 of 14 Hedge Trimmer Stihl HSBBT30 282732767 L.A. Landscape Maintenance 5400.17❑ Hedge Trimmer Stihl HSB6T�0 285443778 LA. 7 Landscape Maintenance $400.17 Hedge Trimmer Stihl HSBBT-30 286746440 O.C. Landscape Maintenance $430.00 ❑� Hedge Trimmer Stihl HSBBT-30 2857464541[5.C. Landscape Maintenance $430.00 Hedge Trimmer Stihl HS88T-30 285748486 LA. Maintenance LA. $400.17 Hedge Trimmer Stihl HS88T�0 285746523 LA. Maintenance L.A. $400.17 Hedge Trimmer Stihl H588T-30 292287760 LA. Landscape Maintenance $480.00 Hedge Trimmer Stihl HS88T-30 292287767 LA. Landscape Maintenance $438.89 Hedge Trimmer Stih] HSBBT-30 292287804 LA. Maintenance L.A. $500.00 ❑� Hedge Trimmer Stihl HSBBT-30 292287808 L.A. Maintenance LA. $900.00 Kombi System brash Stihl KB -SM L.A. Landscape Maintenance $200.00 Kombi System Motor Stihl RM 130R 279483680 LA. Landscape Maintenance $300.00 Chain Sa Stihl MS I92T 272910768 LA. -11 Landscape Maintenance $260.00 Chain Sa Stihl MS192TC 279496778 O.C. Landscape Maintenance $260.00 ❑J Chainsa Stihl M5192TC 297922888 O.C. Landscape Maintenance $920.00 Chain Sa Stihl MS-192TC 268783184 LA. I Maintenance LA. $329.32 w Chain Saw Stihl MS-192TC 269262255 LA. Maintenance LA. $329.32 Chain Saw Stihl MS-182TC 288282324 Maintenance LA. $328.32 Chain Saw Stihl MS192TCE 280081880 L.A. Landscape Maintenance 5380.87 Chain Saw Stihl MS182TCE 290816460L.A. Landscape Maintenance 5390.97 ❑� Chain Saw Stihl MS382TCE 290816470 LA. Landscape Maintenance 5380.87 Chain Sa Stihl M3182TCE14 297441771 CAM. Landscape Maintenance $312.00 ❑� Chain Sa Stihl MS200T 186094744 LA. Landscape Maintenance $ I,000.00 Chain Sa Stihl MS200T 172388879 OR Arbor Caze ❑� Chain Saw Stihl M5201T 173991878 OR Arbor Care Chain Saw Stihl M5201T 173991931 RBOR Arbor Care Friday, April 18, 2014 Page 7 of 14 Replaces M082.mm Bristle brash attachment Multi use motor. BrisOe bras Chain Saw Stihl M5201T 173891965 OR Arbor Care �❑ Chain Saw Stihl MS201T 174300112 OR Arbor Care Chain Saw Stihl MS20IT 174300137PaBOR Arbor Care Chain Saw F Stihl MS201T 174800813 OR Arbor Care $349.88 Chain Saw Stihl MS20IT-16CA 174600818 LA. Arbo[ Care $367.00 Chain Saw Buhl MS201T-18CA 175149494 L.A. Arbor Care E387.00 Chain Sa Stihl M5280 LA. Landscape Maintenance $800.00 Chain Saw Stihl ICMQ 28 PAS 176608311 LA. ArbE862.00 or Care Chain Sa Stihl MS441T 173913318 RBOR I Arbor Care Chain Sa Stihl MB91TC 289891801 O.C. Chain Saw Stihl MS81TC 289881802 [5.C.7 Landscape Maintenance $290.00 Landscape Maintenance $290.00 Blower Stihl SR420 LA. Landscape Maintenance E800.00 Blower Stihl SR420 362784342 FjF7 I Landscape Maintenance $500.00 Toro 21" mower Toro 22188 311001694 LA. Maintenance LA. �❑ Mower 21" Toro 22198 311002606 O.C. Landscape Maintenance $983.00 0 Mower21" Toro 22198 311002537 LA. Landscape Maintenance $863.00 Mower 2l" Toro 22188 312000726 O.C. Landscape Maintenance E883.00 Mower2l" Toro 22186 312000727 1 Landscape Maintenance $883.00 ❑� Mower 2l" Toro 22188 312000728 O.C. 7 Landscape Maintenance E983.00 Mower 2l" Toro 22188 312001238 L.A. Landscape Maintenance $883.00 Mower2l" Toro 22198 312001260 Fdk� Landscape Maintenance E983.00 Mower 211F Toro 22188 312001261 CAM. E983.00 ❑� Landscape MaintenanceIF Toro 36" Mower Toro 30138 24000234 LA. Landscape Maintenance E480.00 m roundsaster4000-D Tom 30410 270000744 O.C. Landscape Maintenance E23,000.00 ❑� Mower Toro 30884 260000230 O.C. I Landscape Maintenance E3,000.00 Mower B2" Toro 78824 312000140 LA. Landscape Maintenance E8,200.00 Friday, April 18, 2014 Page 8 of 14 Fertiliser blower/mister Fertiliser blowerlmister Preowned unit w/3081 hour Friday, April 18, 2014 Page 9 of 14 ._ Zmastex Mower 72" Toro 78828 312000107 O.C. Landscape Maintenance $8,818.00 ❑� Includes canopy cover not s Mower 72" Toro 78928 312000127 O.C. Landscape Maintenance $10,467.00 C Stand Mower 48" Toro 79648 311000108 CAM. Landscape Maintenance $6,789.00 Mower G-stand 48" Toro 78848 311000118 O.C. 7 1 Landscape Maintenance 86,789.00 Mower GStand 48' Toro 78548 311000118 O.C. Landscape Maintenanqe $6,789.00 ❑� Backpack Blower Toro BRS00 290540382 O.C. Landscape Maintenance 5400.00 mower Toro r 4TOOD 30827 220001882 O.C. Landscape Maintenance $12,280.00 © 2002 model purchased used. Mower Toro er 580D 30682 220000188[5.C. Landscape Maintenance 2002 model purchased used. Bug Toro Sand Pro 2000 50138 O.C. Landscape Maintenance 52,800.00 ❑� 1996 model purchased used. Mower Toro 21" 22188 270000898 O.C. Landscape Maintenance $500.00 0 Mower Toro 21" 22116 nla0VD4778L.A. Landscape Maintenance $500.00 © Engine # used for Ser. Mower Toro 21" 22177 260000186 O.C. Landscape Maintenance $600.00 Mower Toro 21" 22181 290000149 F.C.7 ILandscape Maintenance $500.00771 Mower 48" G3 2 Master 74921 280000131 O.C. Landscape Maintenance $6,600.00 ® Purchased used from Hector Mower damaster 4500D 0888-2200000 O.C. Landscape Maintenance $5,000.00 © Purchased used. Mower Toro Proline 30136 240000231 FLiC.7 Landscape Maintenance $1,000.00❑ Mower oro walk behind 27000487 Landscape Maintenance 81,000.00 Mower Toro 7snaster 48 74417 280000202 Landscape Maintenance E2,800.00❑ Sod Cutter Tru Cut c-26 827450 L.A. 7 Landscape Maintenance 5800.00 Q C Top DreaR00111F6--c- Landscape Msaintenance $13,736.00 Top Dresser Turfco FI2D 588699 L.A. Top Maintenance L.A. $3,600.00 © Purchased used for use in La Hedge Trimmer Stihl HSa6R 278387271 FLX7 Landscape Maintenance 5400.00 Blower Stihl BR430C 291337276 L.A. I Maintenance L.A. $351.88 Weed Whip &awasaki RTF27AC L.A. Landscape Maintenance $100.00 ❑� Edger Echo 0900281I FOL ] Landscape Maintenance $200.00 Blower Echo P8413H 09038705 FLX-7 Landscape Maintenance $200.00 Friday, April 18, 2014 Page 9 of 14 Blower Echo PBSOOH P02311008585 L.A. Landscape Maintenance $200.00❑ Weed Whip Kawasaki %TR28AC 005038 LA Landscape Maintenance 5100.00 Weed Whip Kawasaki KTR26AC 005138 PL—] Landscape Maintenance 5100.00 Blower Echo PB413H P08011009528 FL5F-] Landscape Maintenance 5200.00 Hedge Trimmer SthB HS88T 296284448 LA. Landscape Maintenance $460.00 Blower Sti111 BR430 295340945 Landscape Maintenance 5386.00 Line Trimmer Stihl F3260R 288887131 FLX7 Landscape Maintenance 5831.00 ❑� Ext Hedge Trimmer Stihl HL100K0-138 295550982 LA. I Landscape Maintenance 5480.00 Backpack Blower Stihl BR430 298340937 FX7 I Landscape Maintenance $398.00 Ext. Hedge Trimmer HL300%0-138 296828273 L.A. Landscape Maintenance $460.00 Hedge Trimmer Stihl HSB6T�0 295551022 L.A. Landscape Maintenance 5450.00 Blower Echo PB413H 09021207 PL -1 Landscape Maintenance 5200.00 Line Trimmer Stihl FS -280R 288887169 PF -1 Landscape Maintenance 5460.00 Blower Stihl BR430C 290681012 LA. Maintenance L.A. 5361.98 Blower Stihl BR430 295340941 L.A. Landscape Maintenance 5398.00 Backpack Blower Stihl BR430 295340942 LA. Landscape Maintenance $388.00 Weed Whip Stihl HL100L LA. Landscape Maintenance 5800.00 Mower Eanark BBC3SP 856668 LA. Landscape Maintenance 51,000.00 ❑� Chipper Vermeer HC1000RL 1VRY3119981010498 L.A. Landscape Maintenance $23,780.00 0 Spreader Earth M320 174 Landscape Maintenance 52,500.00❑ Mower Toro 74416 260000650 P�—] Landscape Maintenance 56,000.00 Mower Toro Grandstand 74568 2900005062 [LJC ] Landscape Maintenance 59,000.00 Mower Toro 36" WB 30178 50000123 LA. Landscape Maintenance 51,000.00 Mower Toro 21" 22126 260003912 1jc-1 Landscape Maintenance $500.00 Mower Toro 21" 22176 260003903 PL—] Landscape Maintenance $500.00 l8 Generator Husky HUSKY 8000 1300487 F(55;F] Landscape Maintenance $600.00 Friday, April 18, 2014 Page 10 of 14 Used at Anheuser Busch (Bu 17 Air Compressor F2S28V WDVP 1971 CAM. Landscape Maintenance) $500.00 ❑� 30 Mower Toro Grandstand 74868 290008089 CAM. Landscape Maintenance $8,000.00 40 I Mower Toro Grandstand 74688 290008070 FC55i.—] Landscape Maintenance $6,000.00 E-18 I Tractor John Deere 8310 53108231340 FX.7 I Landscape Maintenance $10,000.00 E -50I Chipper Vermeer BC1400XL 11919101138 GR Arbor Care $28,834.00 ❑� Mower 30" Ride on John Deere 2853B TC2683TO20499 L.A. I Landscape Maintenance $20,000.00 M-0 777 I Hedge Trimmer 84354 LA. I Landscape Maintenance $100.00 M-001 Weed Whfp Kawasaki KTF27AC-01 224708 L I Landscape Maintenance $100.00 M-002 Weed Whip Kawasaki KTRZBAC 221849 LA. Landscape Maintenance $100.00 ❑� P64-111 Hedge Trimmer, Ext Stihl HL100% �1 LA. Landscape Maintenance $500.00 ❑� M -0O5 Edger Power Trim 180 C-05588 LA. Landscape Maintenance 5200.00 M-0OT Mower Toro 21" O Landscape Maintenance $500.00 M-013 Mower Toro 21" 22178 280003905 I Landscape Maintenance $800.00 M-014 Mower Toro 21" 22178 280003918 PL] I Landscape Maintenance $800.00 M-018 Hedge Trimmer, Ezt Stihl HL100B FX-71Landscape Maintenance $800.00 M-017 Edger Power Trim 130 C-07821 LA. Landscape Maintenance $200.00 ❑� M-020 Blower Stihl LA. Landscape Maintenance $200.00 M-023 Weed Whip Kawasaki 167387 LA. I Landscape Maintenance $100.00 M-024 Weed Whfp Kawasaki HTF27AC-01 324398 FAI I Landscape Maintenance $100.00 M -02T Weed Whip Stihl L.A. Landscape Maintenance $100.00 14-028 Weed Whip Stihl FX -7 I Landscape Maintenance $100.00 M-030 Mower Toro 2l" 22180 270000408 L.A. Landscape Maintenance $500.00 ❑� M-031 Weed Whip Kawasaki KTF2TAC-01 314873 LA. Landscape Maintenance $100.00 M-032 Weed Whip Aslron PK2880W2 324389 L.A. I Landscape Maintenance $100.00 ❑� M-033 Weed Whip Kawasaki %TR28AC 332769 FX7 ILandscape Maintenance $100.00 M-033 Mower Toro 21" 22178 FJISOVC38134LA. Landscape Maintenance $800.00 Friday, April 18, 2014 Page 11 of 14 ID partly torn off M partly tom Engine # used for Ser. Engine #used for is M-040 Hedge Txitntner Stihl H586R 279387268 LA. Landscape Maintenance $400.00 ❑✓ -11 M-042 Hedge Ttinuner %awasaki ffiiST50HC 876714 L.A. Landscape Maintenance $100.00 M-044 Edger Powes Trim 180 C-08888 LA. Landscape Maintenance $200.00 M-048 Mower Toro 2l" 22177 250001788 LA. Landscape Maintenance $500.00 M-046 Mower Toro 21" 22188 270000937 LA. Landscape Maintenance $800.00 M-047 Mower Toro 21" 22178 240003775 L.A. Landscape Maintenance $500.00 M-080 Mower Errnark LA. Landscape Maintenance $300.00 M-052 Blower Echo PHSOOH P02311001088 I Landscape Maintenance $200.00 M-064 Blower Echo PH480LN P082I1001072 LA. Landscape Maintenance $200.00 M-086 Blower Echo PB413H 09012762 LA. Landscape Maintenance $200.00 M-060 I Blower Stihl GR420C LA. Landscape Maintenance $200.00 M066 Blower Echo PB413H PO8011017413 PL—] Landscape Maintenance $200.00 M-073 Weed Whip Stihl FS280R OR Arbor Care M-074 Weed Whip Stihl F5260R ARBOR I Arbor Care M-076 Weed Whip Stihl FS250R 276769288 ARBOR I Arbor Care M-077 Mower Toro 21" 22181 290000197 LA. Landscape Maintenance $600.00 m-081 Blower Echo PB413H 09007808 LA. Landscape Maintenance $200.00 W-68111 Ell Echo PBSOOH P029110038LA. Landscape $200.00 ❑� Maintenance M-082 Hedge Trimmer Astron HTTB7T 59456 L.A. Landscape Maintenance $100.00 ❑� M-087 I Hedge Trimmer, E=tStihl HL1008 L.A. Landscape Maintenance $800.00 M-091 Weed Whip 2:awamki KTIt28AC 332248 LA. Landscape Maintenance $100.00 M-093 1 Chain SMI Stihl MSI82T 272910922 L I Landscape Maintenance $280.00 ❑� M-094 Hedge Trimmer 588691 FA-7Landscape Maintenance $ 100.00 M-098—Mower Toro Zmaster 48 74417 250005381 L.A. Landscape Maintenance $2,800.00 M-089 Mower Toro Zmaster 48 74417 270000408 LA. Landscape Maintenance $2,600.00 M-100 Mower Toro Zmaster 48 74417 270000403 RF--] I Landscape Maintenance $2,500.00 Friday, April 18, 2014 Page 12 of 14 ID lable could be Mor S Ser # updated 9-27.mm Engine # used for Ser. M-101 Mower Toro Zmaster 48 74417 280000399 L.A. Landscape Maintenance $2,800.00 M-103 Mower Toro Grandstand 74888 290008086 L.A. Landscape Maintenance $8,000.00 M-108 Chain Saw Stihl MS260 LA. Landscape Maintenance $800.00 M-107 Mower Toro 38" WB 30884 260000231 LA. Landscape Maintenance $1,000.00 M-108 Mower Tozo Proline 38 30178 260000123 LA. Landscape Maintenance $ I,000.00 M110 Mower Toro 74888 290003018 L.A. Maintenance L.A. $8,000.00 M -I I1 Edger Power Trim 130 CO2628 LA landscape Maintenance $200.00 M-122 Hedge Trimmer Astron HT767T 694968 LA Landscape Maintenance $100.00 9001 Mower Toro 2l" 22191 290000198 FX-71Landscape Maintenance $800.00 ❑d 5602 Mower Toro 21" 22181 90000246 LA. Landscape Maintenance $600.00 ❑J 5603 Blower Echo PH -800H L.A. Maintenance LA 5-006 Blower Echo PB800H P02311008610 LA Landscape Maintenance $200.00 F'9:0 13 1 Hedge Trimmer, Ext Stihl HL300% LA Landscape Maintenance $800.00 5-014 Weed Whip Kawesak' 332694 LA Landscape Maintenance 0 5-018 Weed Whip %awasaki LA Maintenance L.A. SO18 1 Hedge Trimmer Kawasaki KTR28AC3 006141 LA landscape Maintenance 5100.00 5-017 I Hedge Trimmer Stihl HSBBR L.A. Landscape Maintenance 5400.00 5618 Hedge Trimmer Astron HT787T 593883 LA Landscape Maintenance $100.00 5-021 Hedge Trimmer Stihl HS88R L.A. Maintenance LA 5522 1 Weed Whip %awasald 8TF27AC-01 300763 L.A.Landscape Maintenance$100.00 5-023 Weed Whip Kawasaki RTF27AC-0I 300761 LA Landscape Maintenance $100.00 5-024 Weed Whip Kawasaki KTF2TAC-01 301703 FUL ] Landscape Maintenance $100.00 ❑�� 5-028 Weed Whip Kawasaki KTF2TAC-01 301687 FjC—1 I Landscape Maintenance $100.00 5-028 Weed Whip %awaaaki 8TF2TAC-0I 30078qFjC7 Landscape Matntenance $100.00 5-028 Weed Whip %awasaki KTP2TAC-Ol 300789 PX7 I Landscape Maintenance $100.00 5-028 I Weed Whip Kawasakt KTP2TAC-Ol 300783 FLX7 Landscape Maintenance $100.00 Friday, April 18, 2014 Page 13 of 14 8-029 Hedge Trimmer Xawasald KTF27RGA1 300783 L.A. Landscape Maintenance $100.00 ❑� T-44 Trailer Carson Utility 4H1US122SCC168171 L.A.71 Maintenance L.A. T-4�1 Trailer, Utility Carson LS101 4HXW101OCC 158332 O.C. Landscape Maintenance $3,844.00 T-47 Chipper VermeerF BC1800XLJ,l 1VRY131Z681002878 LA. Landscape Maintenance $84,800.00 338 $460,939.46 Friday, April 18, 2014 bb- Page 14 of 14 "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Required Certificates ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 DOCUMENTS CHECKLIST The following documents are required to be completed and submitted by the Contractor at the times specified by an X opposite each title. If no column is marked, document will not be required. DO NOT send more information than is requested. DO send the REQUESTED information. With Bid Proposal (All Bidders) With Agreement (Awardee only) Prior to Starting Work (Awardee only) X Proposal — electronic X Proof of Contractor's License - license number will suffice X Bidder's Bond X List of Subcontractors — if none, write "n/a' X References X Initials Verification of Additional Pricing (approx page 46) X Bid Schedule — Use the City supplied pricing page only X Exhibit A -Violation Records — must be completed X Exhibit B — Staff — must be completed X Required certificates/qualifications (as identified in solicitation) X Contract Agreement X Insurance Requirements — Return only if Awardee X Bond for Faithful Performance X Payment Bond (for Labor and Material) X Certification of Public Liability and Property Damage Insurance X Certification of Worker's Compensation Insurance X Certification of Fire and Extended Coverage Insurance X Maintenance Meeting X Emergency Contact Information Gid S LMD-13-14-51 42 City of Santa Clarita Annuai Landscape Maintenance for: Creekside, Bridgeport/Bouquet and Faircliff (Zones:7,19, and T1) Licensing Requirements Oakridge Lanscape, Inc. acknowledge that it is in full compliance with all State and Federal laws as applicable to this RFP. License Classifications #798565 C-27, A,B,29, Landscape contracto, General Masonry. #117189 Department of Pesticide Regulaton. # WE 9381A Arborist State 01 08140MIa % CONTRACTORS STATE LICENSE BOARD c® �, ACTIVE LICENSE Aft. 0 .. 798565 CORP �—. OAKRIDGE LANDSCAPE INC C.k ., A B C27 �.... 08131/2015 wmw.cshca.gov Al!k"d.00111WATC*% ss ar Ale 7 T16 Food and and AgrilulUnd Code M rM WAROWO I The 8 no d Iwr4rd. A OP mal., FMMamel.n.k ' maib. 16fBE —"Maonh, A. Co! Way R Coed TN.1.nO(d 1. Animal A,=l,,o 0 pIo, AgtulturoDO—nanab. and RII,,1 E F.. Head) Rotated Anw.do L Wood Presa,valw O, RwjW&,y Attlipi, TfiIulogn ' S OLMahw nu, Q Soot Ca WN �®Irriq�atian assocunux•. Thank you for renewing YOM IA certification. Bob Simpson CLIA, CLT -I, CLT -C, ISA, CLIA Aqua Save, Inc. 26873 Sierra Hwy # 140 Santa Clarita CA 91321-7274 �) �' Ssiect':�.®Certified Bob Simpson CLIA, CLT -1, CLTx-, ISA CLIA Cartifledon 10#:81438 Expiration Date: 12/31/2013 CEU Cycle: 114,/2013 to 12131/2014 6540 Arlington Blvd, Falls Church, VA 22042-6636 1 Tei: 703.536.7080 1 fax: 703.536.1019 1 certificationtilirrigation.org I www.selectcert fied.org DEPARTMENTOFFMICMEREOULMON d^r LICENSINOXIMTIPICAT[ON PROGRAM V ACRICULTURAL FEST CONTROLADYWRLICENBE D&toFlssv8110,U2014E °"`21314108 PCA 74075 ABCOEFG SUZANNE R MCCASLIN 358 PRINTZ RD ARROYO GRANGE CA 93420 z`'International Society of Arboriculture'" ISA Cerli led Arborist' Juan Ambriz Certificate Number: WE -9381A Expiration Date: DEC 31, 2018 Heartsaver® American First Aid CPR AED Assocation. This Cam CaV� ttm�e dual h� amceaNy complded the Phiecuvss fTRAEa and SkilAM aalumlons In acCardamx rnM Bte CWICIA m of Ne AHA HeartaevuftAle Pta9nm. aPlknel CMPWad Manger, are amm fpr mamme ouh chug CPR AED Infant CPR NewIw 09!07/2073—� 0912016 _ kava Date Cate FianrrimeMetl Re 1e 1Date 3 34tergational bodetp of arboritulture UCertitiea Olr6ori5t. 1 uan -,Amtri, *abing gumatuCtp conVIcteb the-requiretnentg egtabfigheb by the (Certification Jgoarb of the 3nternatieu4fSpeietp of Zlrbortcutturen, the abobe nataeb ig fjerebp recogn4eb agan 362 CCertifieb 2rborigt® Certification Jgoarb, Qair Jim -4kierYQtxctufibc Orector 3nternationaf &ocietp of Orboricufture 3internationaf gbocietp of grboricufture WE -9381A Dec 11, 2010 Dec 31, 2016 Certificate Rumber Certifieif wince expiration Mate "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Copy of Awards w .S y i _ Cdifink LaftdSaW ConUWtors Asssw.iutloil San Fman& Valley. Chaptc-f 54th Annual ficauti fication Awards 2013 0 JI`L,;'J i�fD Aly IP1119" -L:�14TAWA K "'T 17f M"iTENANCE a AKRIDG LANDSCAPE. N C. "Your eyes and ears onsite" City of Santa Clarita Proposal for Annual Landscape Maintenance for: ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS LMD-13-14-51 Copy of Bid Amendment ADDENDUM #11- For 1For City of Santa Clarita Invitation to Bid LMD-13-14-51 ANNUAL LANDSCAPE MAINTENANCE FOR ZONE 2008-1 MAJOR THOROUGHFARE MEDIANS April 7, 2014 This addendum must be acknowledged via Planet Bids and should be included with the bid response. There was a non -mandatory, pre-bid meeting on April 3, 204.4, at 8:00 AM, located at City Hall, Council Chambers, 23920 Valencia Blvd., Santa Clarita. Staff included: Katie Knybel - Project Development Coordinator (Project Manager) Jason LaRiva - Project Development Coordinator Mary Alice Boxall - Labor Compliance Specialist Jennifer Killian - Buyer The following vendors were in attendance: Four Seasons Landscape, Brendon O'Steen Marina, Efrain Lupercio and Luis Arreguin Parkwood Landscape Maintenance, David Stein and Julio Cruz Quality Landscape Care, Nicky Nyberg Rich Meier's Landscaping Inc., Richard Cambaliza Oakridge Landscape, Inc., Andre Bouweraerts Oak Springs, Jose Luis Arrendondo Stay Green Dave, Colburn and Bronwyn Sorenson Venco Western, Inc., Rob Archer Valley crest Landscape, Andrew Sanders The following points were mentioned: 0 22.01-22.05 Irrigation scope review a 1.04.r Mulch labor inclusive (up to 5,000 cubic yards annually) 1.04.wArtificial turf on Magic Mountain Parkway median a 1.04.bb Hardscape medians cleaning and weed abatement inclusive 0 2.03 Square footages are estimated, bidding contractors to verify 0 8.03 Caltrans Maintenance Manual 0 10.01 Provision of maintenance schedules 0 11.001 Sufficient personnel a 17. OU Turf reseeding frequencies/process a 17.01.] Ornamental Grass care inclusive Bid 0 LMD-13-1451,ADD1 1 • 19.01.a Tree maintenance • 19.01.i Maintenance of freeway onramps & off ramps at Lyonsil5 and Sand Canyon/SR14 are included in the bid. 23.02.6 All area drains to be kept clear and free of debris. • 30.01 Awarded contractor to provide maintenance proposals for future medians accepted into Zone 2008-1 31.01 Cost of plant replacement of specified quantities of plants installed per City of Santa Clarita specifications/details to be included In bid. Bid Szcheduie, )tem ti 2 Explanation of Tree Rep(rcemeret hem Zone N/ap Recommendation to print map at full size and in color. Additionally, it was discussed that a new checklist would be issued because of the various licenses and certifications required. After reviewing the bid and it's specifications, the City feels that sufficient information has been provided to all inieres#ed vendors, therefore a new checklist is not relevant. The following questions were requested on Planet Bids: Please define the local preference rule -what is defined as a local business or office? A. '9n Support of Local Santa Clarita Businesses" allows for a local company (defined as having a working, staffed, office within the City limits) who is a responsive and responsible vendor. to match the lowest hid if they are within 10 percent of that total. The process continues until there are no more local vendors within the 10 percent margin. ff no local vendors are within the 10 percent margin then the award remains with the lowest responsible and responsive bid. Lowest, responsible, responsive bid = a bidder who has returned all the required information and that Information having been vetted is, by City staff, determined to be the lowest bid. 2. The Bid is due on Tuesday the 22nd or Wednesday 23rd the bid document reads Wednesday the 22nd 11 am. A. The correct day for the bid due date is TUESDAY, April 22, 2014 before 11:00 AM. 3. The plant replacement included in the proposal on page 31 is the planting done as needed as medians need plants or will the planting be done quarterly. A. The planting in the replacement plan will be done as needed. 4. The 334 -24 inch box trees will these be planted all at once or so many per month? A. The (334) 24" box trees will not be planted all at once. A schedule will be set up between the awarded contractor and Landscape Maintenance Districts once the contract starts. Bid A LMD-13-14-51,ADD1 5. In the pre-bid meeting it was stated in regards to the annual planting piece that "if these quantities are not reached in the year, the city will not reimburse the contractor for unused plant materials." To confirm, if we are over the given quantity of plants, will we be reimbursed for the additional plants? If we do not need to plant the given quantities, and are under those quantities, will there be a deduction from our annual compensation? A. Plant replacements over the quantities specified in Item 31 on page 31 will be paid to the contractor as an "extra". There will be no deduction from the annual cnntract amCunt if those qu3nlifies are- net mel_ �{ %124 Contraet&s representative Cate Company Name Bid it LMD-13-14-51.ADD1