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HomeMy WebLinkAbout2014-12-09 - AGENDA REPORTS - MANCARA PROJ LOST CYN RD (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 3 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: December 9, 2014 Jeff Hogan AWARD A CONTRACT FOR THE COMPLETION OF THE ENVIRONMENTAL IMPACT REPORT FOR THE MANCARA PROJECT LOCATED AT THE TERMINUS OF LOST CANYON ROAD AND OAK SPRINGS CANYON ROAD Community Development RECOMMENDED ACTION City Council award a contract to Michael Baker International in the amount of $158,890, plus a 10% contingency of $15,889 for a total contract cost of $174,779, and authorize the City Manager to execute the contract and associated documents subject to City Attorney approval. BACKGROUND In 2005, Master Case 05-349 was submitted to the City for the development of approximately 114 residential lots in the Sand Canyon Community, located at the terminus of the existing Oak Springs Canyon Road and Lost Canyon Road, known as the Mancara Project (Project). The Project required the preparation of an Environmental Impact Report (EIR) in accordance with the California Environmental Quality Act (CEQA). Staff requested proposals and conducted interviews with prospective consultants, selecting RBF Consulting as the most qualified to complete the EIR for this project. On February 28, 2006, the City Council authorized the City Manager to enter into a contract with RBF Consulting to prepare the EIR for the Mancara Project. From 2006 to 2011, staff worked with the applicant and RBF Consulting to complete the necessary revisions to the Tentative Tract Map and prepare the necessary environmental documents and technical studies. In 2011, a Draft EIR was completed for the Project, and the Project was agendized for a hearing before the Planning Commission. However, prior to the Planning Commission hearing, the Project was placed on hold by the applicant to allow Los Angeles County Metropolitan Transportation Authority (METRO) to finish improvements to the rail line running through the Project site. In May 2014, the applicant began making revisions to the site plan to address the modifications created by the METRO improvements on the Project site. APPROVE -11 In order to complete the Project, the Draft EIR will need to be updated and recirculated prior to consideration by the Planning Commission. In order to complete the EIR, staff is requesting approval to enter into a new contract with Michael Baker International (formerly RBF Consulting). Michael Baker International and its subconsultants have expertise with the Project, the site characteristics, and all of the potential environmental impacts. The previous project team, including the project manager Collette Morse, remain with Michael Baker International and will be working on this project. This will expedite the completion of the Draft EIR and further assist in the completion of the Final EIR for the Project. The total cost to prepare a new Draft EIR and complete the Final EIR for the Project is $158,890. Staff has included a 10% contingency of $15,889, for a total contract of $174,779. The applicant is responsible for the cost of the preparation of the EIR and associated contract and will deposit the funds into a trust account maintained by the City. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT All costs associated with the preparation of the environmental document will be the responsibility of the applicant for the Mancara Project and will not have a fiscal impact to the City. ATTACHMENTS Draft Mancara EIR Contract available in the City Clerk's Reading File 2 CONTRACT FOR ENVIRONMENTAL REVIEW SERVICES BETWEEN THE CITY OF SANTA CLARITA AND Michael Baker International, LLC Contract No. 14-00407 This AGREEMENT is entered into this _ day of 20_, by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation ("CITY") and Michael Baker International, a limited liability corporation ("CONSULTANT"). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; and B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; and As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed one hundred seventy-four thousand, seven hundred seventy-nine dollars ($174,779) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated herein. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3, PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. Revised 1/2011 Page 1 of 10 POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances. 4. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT represents that CONSULTANT has: Thoroughly investigated and considered the scope of services to be performed; and ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT represents that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. Although CITY has a duty to the public to independently review any environmental document, including, without limitation a negative declaration or draft EIR, prepared by CONSULTANT, that duty to the public, or the breach thereof, will not relieve CONSULTANT of its duties under this Section or any representation provided by CONSULTANT in this Agreement. 5. KEY PERSONNEL. A. CONSULTANT's key personnel assigned to perform work under this Agreement and their level of responsibility are as follows: B. The resume of each of the individuals identified in this Section are attached to this Agreement, collectively, as Exhibit "A," and incorporated by reference. Revised 1/2011 Page 2 of 10 C. In the event CITY objects to the continued involvement with this Agreement by any of the persons listed in this Section, CONSULTANT agrees that it will replace such persons with individuals that are agreed to by CITY. 1. TERM. The term of this Agreement will be from 12/10/14, to 12/9/15. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: D. Completion of the work specified in Exhibit "A." E. Termination as stated in Section 11. 2. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this Agreement until: F. CONSULTANT furnishes proof of insurance as required by this Agreement; and G. CITY gives CONSULTANT a written Notice to Proceed. H. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 6. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify CITY within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. CITY may, but is not required to, extend the completion time, when appropriate, for the completion of the contracted services. 7. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 8. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 9. PROJECT COORDINATION AND SUPERVISION. A. __ will be assigned as Project Manager and will be responsible for job performance, negotiations, contractual matters, and coordination with CITY's Project Manager. Revised 1/2011 Page 3 of 10 B. Patrick Leclair will be assigned as CITY's Project Manager and will be personally in charge of and personally supervise or perform the technical execution of the Project on a day-to-day basis on behalf of CITY and will maintain direct communication with CONSULTANT's Project Manager. 10. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 11. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. E. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 12. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 13. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or city without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. Revised 12011 Page 4 of 10 1. INDEMNIFICATION. CONSULTANT agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONSULTANT. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONSULTANT of services rendered pursuant to this Agreement, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. 14. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 15. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 16. AUDIT OF RECORDS. A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. B. Upon inspection, CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements of this Section. CONSULTANT will be given a reasonable amount of time to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures will result in immediate termination of this Agreement. C. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. Revised 1/2011 Page 5 of 10 1. INSURANCE. 1. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Professional liability Business automobile liability Workers compensation Limits (combined single) $1,000,000 $1,000,000 $1,000,000 Statutory requirement 2. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Commercial General Liability policy will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 1185 or 88. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. 3. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol I (Any Auto). 4. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated ("extended insurance"). Such extended insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by City arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. 5. CONSULTANT will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A: VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain coverage at CONSULTANT'S expense and deduct the cost of such insurance from payments due to Revised 1/2011 Page 6 of 10 CONTRACTOR under this Agreement or terminate. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this agreement. City may cancel the Agreement immediately with no penalty. G. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to expiration of the policy. CONSULTANT must notify City within 24 hours of receint of notice of cancellation. Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation CONSULTANT must ensure that there is no lapse in coverage. 17. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 18. INCIDENTAL TASKS, CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 19. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY Patrick Leclair City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 Fax: (661)286-4007 CONSULTANT Collette Morse Michael Baker International, LLC 14725 Alton Parkway Irvine, CA 92618 Fax: ( ) Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 20. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's Conflict of Interest Code (on file in the City Clerk's Office). It is incumbent upon the CONSULTANT or CONSULTING FIRM to notify the CITY pursuant to Section 25. NOTICES of any staff changes relating to this Agreement. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of CONSULTANT(S), unless as indicated in Subsection B., will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of CONSULTANT, except as indicated in Subsection B. Initials of Consultant Revised 1/2011 Page 7 of 10 2. In accomplishing the scope of services of this Agreement, CONSULTANT(S) will be performing a specialized or general service for the CITY, and there is substantial likelihood that the CONSULTANT'S work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following CONSULTANT(S) shall be subject to the Disclosure Category "I" of the CITY's Conflict of Interest Code: 21. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 1. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 22. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Ventura County or in the Federal District Court in the District of California in which Ventura County is located. 1. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There is/are () Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. I. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 23. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 24. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to Revised 1/2011 Page 8 of 10 engage in the actions described herein. This Agreement may be modified by written amendment. CITY's City Manager, or designee, may execute any such amendment on behalf of CITY. 25. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and, related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 26. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph. 27. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference, only and will not affect the interpretation of this Agreement. 28. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 29. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 30. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 40. PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. [SIGNATURES ON NEXT PAGE] Revised 1/2011 Page 9 of 10 IN WITNESS. WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written. FOR CONSULTANT: 0 Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN, CITY MANAGER By: City Manager Date: ATTEST: By: City Clerk Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: City Attorney Date: Revised 1/2011 Page 10 of 10 I N T E R N A T 1 0 N A L November 24, 2014 Mr. Patrick Leclair, Associate Planner CITY OF SANTA CLARITA 23920 Valencia Boulevard, Suite 302 Santa Clarita, California 91355-2196 Innovation Done Right...We Make a Difference JN: 10-104854.001(129603) SUBJECT: SCOPE OF WORK AND FEE TO PREPARE REVISED ENVIRONMENTAL IMPACT REPORT FOR THE MANCARA AT ROBINSON RANCH PROJECT Dear Mr. Leclair: RBF Consulting, A Company of Michael Baker International (RBF) is submitting a Scope of Work and Fee to the City of Santa Clarita to prepare a Revised Environmental Impact Report (EIR) for the Mancara at Robinson Ranch Project. BACKGROUND RBF has been under contract to the City of Santa Clarita since March 1, 2006 to prepare the environmental document for the Mancara at Robinson Ranch Project. In late December 2011, a Draft Environmental Impact Report (EIR) was released for public review. During the 45 -day public review period, the City was contacted by Metrolink, who informed the City that with recent improvements to the Southern California Regional Rail Authority (SCRRA) and Metrolink Right -of -Way, the undercrossing for the project would have to move. As a result of this comment, the project was put on -hold in February 2012 so that the Project Applicant could work with Metrolink and relocate/redesign the undercrossing, as needed. In late May 2014, RBF met with City Staff and the Project Applicant Team to discuss restarting the project. At that meeting, the Project Applicant Team presented a revised site plan, as well as identified technical studies they would be preparing. The outcome of the meeting was that the project is restarting, and there is need to prepare a revised Draft EIR. As discussed at the May 2014 meeting, Collette Morse will continue on this project given her involvement with the project from the beginning in 2006 and her understanding of project issues. She has the availability to assist the City in a timely and expeditious management and preparation of the Revised Draft EIR. She will be supported by RBF's technical specialists and environmental analysts. Ima =Ai« k WJhJ4N 0,5AnvPOR1 MBAKERINTL.COM 14725AItan Parkway, Irvine, CA 92618 Office: 949-472-3505 Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 2 Attached is a Scope of Work and Fee for RBF to prepare the revised Draft EIR. RBF appreciates the opportunity to continue to be of service to the City of Santa Clarita. Please do not hesitate to contact Alan Ashimine at 949.855.5710 if you have any questions. Sincerely, Glen�oie, AICP/ Vice President �✓v Alan Ashimine Senior Associate Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 3 SCOPE OF WORK TO PREPARE REVISED EIR Applicant -Prepared Plans and Technical Studies It is assumed that the Project Applicant will be responsible for preparing the following: • Revised Site Plan • Revised Tentative Tract Map ("TTM") • Updated Biological Resource Reports/Plans • Updated Oak Tree Report • Updated Traffic Impact Analysis • Updated Geotechnical Assessment — based on revisions to the TTM • Work Plan for Air Quality & Earthwork • Cultural Resources • Updated Hydrology/Drainage Study • Updated Water Quality Technical Report • SUSMP Report For the various technical reports, either technical memorandum or revised reports will be prepared to reflect the revised project description. RBF and/or City Staff will review each of the technical reports for adequacy. Revised Draft EIR RBF will prepare a Revised Draft EIR to reflect the revised project description and technical studies. In addition, RBF will prepare several technical studies. The tasks are summarized below, with details provided on the following pages. • Prepare Revised Administrative Draft EIR #1 • Prepare Revised Air Quality and Greenhouse Gas Analysis • Prepare Revised Noise Analysis • Prepare Revised Administrative Draft EIR #2 • Prepare Revised Draft EIR • Prepare Response to Comments on Revised Draft EIR • Prepare Administrative Final EIR • Prepare Mitigation Monitoring and Reporting Program • Prepare Statement of Facts and Findings and Overriding Considerations • Attend Project Meetings • Attend Public Hearings • Project Coordination Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 4 TASK 1.0: ADMINISTRATIVE DRAFT EIR 1.1 Executive Summary The Executive Summary will include a project summary, an overview of project impacts, mitigation measures, and levels of significance after mitigation, and a summary of project alternatives. The Executive Summary will be prepared and submitted as part of the Second Administrative Draft EIR submittal to the City. 1.2 Introduction and Purpose The Introduction will cite the provisions of CEQA, the CEQA Guidelines, and the City of Santa Clarita CEQA Implementation procedures to which the proposed project is subject. This section will identify the purpose of the study and statutory authority, document scoping procedures, provide a summary of the EIR format, provide a listing of responsible and trustee agencies, and provide a listing of documentation incorporated by reference. 1.3 Project Description The Project Description section will detail the project location, background and history of the project, discretionary actions, characteristics, goals and objectives, phasing, agreements, and permits and approvals which are required for the proposed project based on available information. This section will also include a summary of the local environmental setting for the proposed project. 1.4 Environmental Analysis The Team will evaluate the necessary information with respect to the existing conditions, the potential adverse effects of project implementation (both individual and cumulative), and measures to mitigate such effects. Environmental issues raised during the scoping process (NOP responses, Scoping Meeting comments, and any other relevant and valid informative sources) will also be evaluated. The analyses will be based upon all available data, results from additional research, and an assessment of existing technical data. The Environmental Analysis section of the EIR will thoroughly discuss the existing conditions for each environmental issue area; identify short-term and long-term environmental impacts associated with the project, and their levels of significance. Feasible mitigation measures will be recommended to reduce the significance of impacts and identify areas of unavoidable significant adverse impacts even after mitigation. This section will include analysis for the following environmental issue areas identified in the following paragraphs. A. Aesthetics, Light and Glare This section will characterize the existing aesthetic environment and visual resources, including a discussion of views within the site and views from surrounding areas to the site, particularly from the adjacent uses. Project construction impacts will be addressed based on changing on-site aesthetics visible from surrounding roadways and locations. The section will include a discussion of architectural Mr. Patrick Leclalr City of Santa Clarita November 24, 2014 Page 5 and design specifications for the project provided by the Applicant. Mitigation measures such as perimeter landscaping, screening and setbacks may be recommended to reduce the significance of potential visual impacts. Color site photographs will be provided to show on-site and surrounding views. This section will incorporate visual simulations to analyze potential view impairments (if any) to adjacent uses as a result of project implementation. The compatibility of the project's architectural features, height, and building materials with the on-site uses and the surrounding area will be studied. This section will also address potentially significant impacts generated by the introduction of light and glare associated with the development of the proposed project. This analysis will include a light and glare impact discussion on neighboring sensitive uses from streetlights, vehicle headlights, building lights, etc. The Team will review and incorporate existing City policies and guidelines regarding light and glare, and dark sky for inclusion within the EIR. The Team will recommend mitigation measures to reduce potential aesthetic and light and glare impacts to the maximum extent possible. B. Biological Resources The updated Biological Resources Technical Study and Oak Tree Report provided by the Applicant and reviewed by RBF and/or City Staff will be incorporated into the EIR. C. Trak and Circulation The revised Traffic Impact Analysis provided by the Applicant and reviewed by RBF and/or City Staff will be incorporated into the EIR. D. Air Quality RBF's in-house air quality specialists will prepare the technical analysis Existing Conditions. The project site is located within the South Coast Air Basin (SCAB), which is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). Baseline meteorological and air quality data developed through the California Air Resources Board (GARB) will be utilized for the description of existing ambient air quality. Air quality data from the nearest air quality monitoring station will be included to help highlight existing air quality local to the project area. The analysis will also describe and address the requirements set forth by the SCAQMD CEQA Air Quality Handbook. Construction -Related Emissions. Emissions generated during demolition, earthwork, paving, and building activities will be quantified. A general description of the major phases of construction and their timing will be required. The air pollutant emissions during construction will be compared to the SCAQMD Regional Thresholds of Significance. RBF will also qualitatively discuss naturally occurring asbestos impacts. Long -Term Emissions. RBF will quantify operational (i.e., area and mobile source) emissions and provide a comparison to the SCAQMD regional thresholds of significance. The emissions will be quantitatively derived utilizing the California Emissions Estimator Model (CalEEMod). Primary sources of emissions will Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 6 be related to area sources and local/regional vehicle miles traveled. Project consistency with the 2012 Air Quality Management Plan will be evaluated. Localized Emissions. Based on localized meteorological data for nearest air quality monitoring station, localized impacts based upon the SCAQMD's Localized Significance Thresholds (L5T) methodology will be analyzed. Assumptions/Data Needs • The Applicant will provide detailed construction phasing and grading/excavation/paving quantities E. Greenhouse Gas Emissions RBF's in-house climate change specialists will prepare the technical analysis. Emissions Inventory. RBF will review the land use data and will prepare an inventory of the greenhouse gas (GHG) emissions (i.e., nitrous oxide, methane, and carbon dioxide) from both direct (i.e., area and mobile sources) and indirect sources (i.e., energy/water consumption and wastewater/solid waste generation). Construction -related GHG emissions will also be quantified and evaluated. The emissions inventory will be quantified with CaIEEMod. The analysis will determine the project's impact by determining if the project reduces GHG emissions from "Business as Usual" conditions. The GHG reduction associated with the project's design features will be quantified utilizing the California Air Pollution Control Officers Association (CAPCOA) methodology (Quantifying Greenhouse Gas Mitigation Measures — A Resource for Local Government to Assess Emission Reductions from Greenhouse Gas Mitigation Measures). Assumptions/Data Needs • The Applicant will provide detailed construction phasing and grading/excavation/paving quantities. • The Applicant will provide a detailed listing of all water/energy conservation measures that will be incorporated into the design. Any planned sustainable project features should also be provided. F. Noise RBF's in-house acoustical specialists will prepare the technical analysis. Existing Conditions. RBF will review applicable noise and land use compatibility criteria for the project area. Noise standards regulating noise impacts will be discussed for land uses on and adjacent to the project site. RBF will conduct a site visit throughout the project site. During the site visit, RBF will conduct short-term noise level measurements along the project area. The noise monitoring survey will be conducted at up to three separate locations to establish baseline noise levels in the project area. Noise recording lengths are anticipated to require approximately 15 minutes at each location. This scope excludes 24-hour noise measurements. Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 7 Construction -Related Noise and Vibration. Construction would occur during implementation of the proposed project. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of the area and the Noise Ordinance specifications and the Federal Transit Administration's vibration analysis guidance. Operational Noise Sources. On- and off-site noise impacts from vehicular traffic will be assessed using the U.S. Federal Highway Traffic Noise Prediction Model (FHWA-RD-77-108). The analysis will focus on noise impacts associated with the development of the proposed project. Model input data will include average daily traffic volumes, day/night percentages of autos, medium and heavy trucks, vehicle speeds, ground attenuation factors, and roadway widths. The 24-hour weighted Community Noise Equivalent Levels (CNEL) will be presented in a tabular format. If necessary, mitigation will be identified to ensure that on-site noise levels do not exceed the City's standards. Stationary source noise impacts (both impacting the proposed project and emanating from the project) will be addressed. Assumptions/Data Needs The Applicant will provide detailed construction phasing and grading/excavation/paving quantities. Average daily traffic volumes for each study condition for roadways within the study area will be required. G. Hydrology and Water Quality The revised Hydrology and Water Quality Technical Studies provided by the Applicant and reviewed by RBF and/or City Staff will be incorporated into the EIR. H. Geology and Soils The revised Geotechnical and Soils Studies provided by the Applicant and reviewed by RBF and/or City Staff will be incorporated into the EIR. Public Services and Utilities Potentially affected agencies will be contacted to identify relevant existing conditions, project impacts, and recommended mitigation measures. The discussion will focus on the potential alteration of existing facilities, extension or expansion of new facilities, and the increased demand on services based on the proposed land uses. The section will evaluate the ability of the project area to receive adequate service based on City and/or County standards and, where adequate services are not available, will identify the effects of inadequate service and recommended mitigation measures. Revised Water and Wastewater Technical Studies provided by the Applicant will be incorporated into the EIR. The following issues are expected to be discussed in the EIR: Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 8 • Fire Protection • Police Protection • Schools/Education • Parks and Recreation • Solid Waste J. Cultural Resources • Water Supply • Wastewater • Electricity • Natural Gas The Cultural Resources Study provided by the Applicant and reviewed by RBF and/or City Staff will be incorporated into the EIR. 1.5 Cumulative Impacts Cumulative impacts for each environmental issue area identified above will be discussed, focusing on cumulative impacts and levels of severity in the project area at a quantitative and qualitative level. The analysis will include a review of regional affects to the project area. The analysis will focus upon cumulative impacts from recently approved and/or pending projects in proximity. 1.6 Other CEQA Considerations Potential growth -inducing impacts pursuant to CEQA Guidelines Section 15126.2 and energy conservation pursuant to CEQA Guidelines Appendix F will be discussed. The growth -inducing analysis in this section will be based on data from the City of Santa Clarita, California Department of Finance, Southern California Association of Governments and U.S. Census data. The section discusses ways in which the proposed project could foster economic or population growth, or the construction of additional housing, either directly or indirectly, in the surrounding environment. The analysis addresses growth -inducing impacts in terms of whether the project influences the rate, location, and the amount of growth. Growth -inducing impacts are assessed based on the project's consistency with adopted/proposed plans that have addressed growth management from a local and regional standpoint. The energy conservation analysis will discuss the potential energy impacts of the proposed project including a description (where relevant) of any wasteful, inefficient, and unnecessary consumption of energy that may result from the proposed project. 1.7 Alternatives to the Proposed Action Pursuant to CEQA Guidelines Section 15126.6, The Team will provide an analysis of up to four alternatives, comparing environmental impacts of each alternative in each impact area to the project. Each alternative will be selected in an effort to reduce any identified significant impacts to less than significant. The RBF Team will work with the City to determine the final selection of alternatives. For each alternative, The Team will provide an analysis of impacts to environmental resources. one important element of the Alternatives section will be an impact matrix that will offer a comparison of the varying levels of impact of each alternative being analyzed. This matrix will be prepared in a format to allow decision -makers a reference that will be easily understood, while providing a calculated, where feasible, accurate comparison of each alternative. Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 9 The alternatives section will conform to both CEQA Guidelines Section 15126.6 and to recent and applicable court cases. The Team will discuss, as required by the CEQA Guidelines, the advantages and disadvantages of each alternative and the reasons for rejecting or recommending the project alternatives stated. A summary of the various alternatives and associated impacts will be provided as part of the Executive Summary. A total of four alternatives, including the No Project Alternative required by CEQA, will be analyzed. The selection of alternatives to be analyzed will be developed with City Staff. The alternatives section will culminate with the selection of the environmentally superior alternative in accordance with CEQA requirements. 1.8 Additional Required CEQA Sections The following additional sections will be included in the EIR to meet CEQA and City requirements including the following: A. Significant Irreversible Environmental Changes That Would Be Involved In the Proposed Action Should It Be Implemented. Changes in the environment and uses on non-renewable resources which will occur as a result of the proposed project which can be considered irreversible or irretrievable will be evaluated and discussed within this section of the EIR. B. Effects Found Not To Be Significant. The section will provide a qualitative explanation of issues checked "No Impact' in the Initial Study in order to substantiate the conclusions of the Initial Study, along with the "Less Than Significant Impact' and "Less Than Significant Impact with Mitigation" conclusions from the EIR. C. Significant Unavoidable Impacts. This section will be a comprehensive list of significant unavoidable impacts associated with the proposed project. D. Organizations and Persons Consulted/Bibliography. Any federal, state or local agencies, other organizations and private individuals consulted in preparing the EIR will be listed in this section, along with a complete list of reference materials used in preparation of the EIR. TASK 1.0 OUTPUTS • 5 Copies of Administrative Draft EIR for City Staff review • 1 Electronic Copy of Administrative Draft EIR (to be provided on CD) TASK 2.0: DRAFT EIR 2.1 Administrative Draft EIR q2 The Team will respond to one complete set of City comments on the Administrative Draft EIR. If desired by the City, The Team will provide the Administrative Draft EIR #2 with all changes highlighted to assist in the final check of the document. Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 10 2.2 Completion of Draft EIR The Team will respond to a review of the Administrative Draft EIR #2 by City Staff and will prepare the Draft EIR for the required 45 -day public review period. In addition, the Team will prepare the Notice of Completion (NOC) for submittal to the Office of Planning and Research (OPR), and the Notice of Availability (NOA). The Team will also work with the City to develop a distribution list for the NOC and Draft EIR. TASK 2.0 OUTPUTS • 5 Copies of Preliminary Draft EIR #2 for City Staff review • 1 Electronic Copy of Preliminary Draft EIR #2 (to be provided on CD) • 3 Copies of the Technical Appendices of the Preliminary Draft EIR #2 • 1 Electronic Copy of Technical Appendices (to be provided on CD) • 20 Copies of Draft EIR • 1 Reproducible Master of Draft EIR • 5 Copies of Draft EIR Technical Appendices • 100 Copies of Draft EIR and Technical Appendices on CD • Notice of Availability/Completion (NOA/NOC) • 1 Copy of State Clearinghouse Notice of Completion Transmittal TASK 3.0: FINAL EIR 3.1 Response to Comments/Administrative Final EIR The Team will respond to comments received on the Draft EIR during the 45 -day public review period, and additional comments raised during public hearings. The Team will prepare thorough, reasoned, and sensitive responses to relevant environmental issues. This task includes written responses to both written and oral comments received on the Draft EIR (includes review of hearing transcripts, as required). The Draft Response to Comments will be prepared for review by City Staff. Following review of the Draft Response to Comments, The Team will finalize this section for inclusion in the Administrative Final EIR. For budgeting purposes, we have assumed a total of 24 hours to prepare the Response to Comments. Should the comments be excessive and require more than the budgeted time, this task would be rescoped. Time would be billed on a time and materials basis under a separate contract. 3.2 Mitigation Monitoring and Reporting Program To comply with the Public Resources Code Section 21081.6, The Team will prepare a Mitigation Monitoring and Reporting Program to be defined through working with City Staff to identify appropriate monitoring steps/procedures and in order to provide a basis for monitoring such measures during and upon project implementation. The Mitigation Monitoring and Reporting Checklist will serve as the foundation of the Mitigation Monitoring and Reporting Program for the proposed project. The Mitigation Monitoring and Reporting Checklist indicates the mitigation measure number as outlined in the EIR, the monitoring milestone (at Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 11 what agency/department responsible for verifying implementation of the measure), method of verification (documentation, field checks, etc.), and a verification section for the initials of the verifying individual date of verification, and pertinent remarks. 3.3 Final EIR The Hearing Draft Final EIR for distribution to the Planning Commission and City Council (if necessary) for hearings will consist of the revised Draft EIR text, as necessary, Mitigation Monitoring and Reporting Program, and the Response to Comments section. The Draft EIR will be revised in accordance with the responses to public comments on the EIR in the Final EIR, which will be prepared following EIR certification. The Team will also prepare the Notice of Determination (NOD) for City filing within five days of EIR certification. TASK 3.0 OUTPUTS • 10 Copies of Preliminary Final EIR • 10 Copies of Final EIR • 50 Copies of Final EIR and Technical Appendices on CD • 1 Reproducible Master of Final EIR • 1 Copy of Notice of Determination TASK 4.0: CEQA NOTICES The Team will prepare, submit, and mail all CEQA public notices required for the proposed project. Public notices are anticipated to include: Notice of Availability: The Team will prepare a Notice of Availability (NOA) to be distributed at the onset of the 45 -day public review period for the project. The NOA will include required project information, such as a brief project description, the start/end dates of the public review period, locations where the EIR is available for review, and contact information for City Staff. Notice of Completion: The Team will prepare a Notice of Completion for submittal to the State Clearinghouse at the onset of both the 30 -day NOP public review period and the 45 -day EIR public review period. The NOC will follow the format recommended by the State Clearinghouse. Notice of Determination: The Team will prepare a Notice of Determination, to be filed with the County Clerk and sent to the State Clearinghouse within five days of EIR certification. This scope of work excludes payment of any CDFG filing fees, if applicable. This scope assumes that the City would be responsible for any radius mailing lists, and/or newspaper notices required for the proposed project. TASK 4.0 OUTPUTS • Notice of Availability, Notice of Completion, Notice of Determination (see previous tasks for number of copies) Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 12 TASK 5.0: FINDINGS AND STATEMENT OF OVERRIDING CONSIDERATIONS The Team will provide administrative assistance to facilitate the CEOA process including the preparation of the Statement of Overriding Considerations and Findings for City use in the project review process. The Team will prepare the Findings in accordance with the provisions of CEQA Guidelines Sections 15091 and 15093 and in a form specified by the City. The Team will submit the Draft Findings for City review and will respond to one set of City Staff comments. TASK 5.0 OUTPUTS • 5 Copies of Draft Findings and Statement of Overriding Considerations • 1 Reproducible Master of Final Findings and Statement of Overriding Considerations TASK 6.0: MEETINGS The Team anticipates several meetings with City Staff, including a project restart meeting and two staff meetings during the process, as deemed necessary by City Staff. For budgeting purposes, it is assumed that two senior staff members would attend each meeting, and each meeting is programmed at six hours. A total of 56 hours has been assumed. TASK 7.0: PUBLIC HEARINGS Ms. Morse will represent the Project Team at public hearings and make presentations, as necessary. The Team has budgeted for attendance at two Planning Commission meetings. Should the City determine that additional meetings beyond the two hearings are necessary, services will be provided under a separate scope of work on a time and materials basis. TASK 8.0: PROJECT COORDINATION Mr. Alan Ashimine and Ms. Morse will assume primary responsibility for management and supervision of the Team, as well as consultation with the City Staff. Mr. Ashimine and Ms. Morse will coordinate with all technical staff, consultants, support staff, and word processing toward the timely completion of the EIR. Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 13 STATEMENT OF FINANCIAL CONDITIONS AND FEE This proposal shall be valid for a period of 90 days. Progress billings will be forwarded based on payment criteria established by the City of Santa Clarita (City). These billings will include the fees earned for the billing period. The City shall make every reasonable effort to review invoices within fifteen (15) working days from the date of receipt of the invoices and notify Consultant in writing of any particular item that is alleged to be incorrect. The fees proposed herein shall apply until June 30, 2015. Due to annual increases in costs associated with inflation, staff wage increases and increases in direct costs, Consultant will increase those portions of the contract fee for which work must still be completed after June 30, 2015, by fifteen percent (15%). Deviations or modifications from the Scope of Work will result in potential re-evaluation of the associated fees. Items not specifically stated in the proposal will be considered an additional work item. All work will be performed at a "Not to Exceed" contract price, which will become the fixed price upon completion of negotiations with the City Staff authorized to negotiate an agreement. The total budget includes all miscellaneous costs for travel/mileage, reproduction, telephone, postal, delivery, reference materials, and incidental expenses. The budget provides a breakdown of our estimated cost of performing the services described in this Scope of Work. Our Scope of Work and its associated cost are based on several key assumptions, including the following: 1. All aspects of RBF Consulting's proposal, including costs, have been determined independently, without consultation with any other prospective Consultant or competitor for the purpose of restricting competition. 2. All declarations in RBF Consulting's proposal and attachments are true and constitute a warranty, the falsity of which shall entitle the City to pursue any remedy by law. 3. The RBF Consulting team agrees to provide the City of Santa Clarita with any other information that the City determines to be necessary for an accurate determination of the Consultant's ability to perform services as proposed. 4. As with any and all agreements RBF Consulting enters into with an agency/client, if RBF Consulting is selected for this and all other assignments with the City, RBF Consulting will comply with all applicable rules, laws, and regulations. 5. RBF has a dedicated team whom maintains the in-house Library/Filing Management System. All project related files are categorized and independently filed to preserve the integrity of the Administrative Record. Documentation of all project transactions is kept in a central file readily accessible to project team members. Any public records act or Administrative Record requests are coordinated with the Lead Agency, and implemented per applicable laws and regulations. Mr. Patrick Leclair City of Santa Clarita November 24, 2014 Page 14 6. City will develop the mailing list for distribution and noticing. The City will be responsible for newspaper cost of publication of notices, which will be billed directly to the City, so they are not included in the proposed budget. 7. Photocopy costs included in the proposal are for the specified number of copies of deliverables and reasonable incidental and in -team photocopying. If additional copies of deliverables are needed, they can be provided with an amendment to the proposed budget. 8. Review cycles for preliminary documents are presented in the scope of work. Additional review cycles or additional versions of administrative drafts are assumed to not be needed. 9. The proposed work addresses CEQA requirements of the proposed action. Work related to NEPA compliance, Section 404 compliance, or other permitting processes is not included (although these can be added, as needed, with a contract amendment). Work concludes at the acceptance by the City of the final deliverable. 10. The budget is based on completion of work within an agreed upon schedule. If substantial delay occurs, an amendment of the budget would be warranted to accommodate additional project management time and other costs. Substantial delay is normally defined as 90 days or more. 11. Costs are included for the number of meetings specified in the scope of work. If additional meetings are needed, they can be included with an amendment of the budget. 12. The extent of public comment is not predictable. The proposed budget includes a reasonable, preliminary estimate time to respond to comments. RBF will consult with the City after the valuation of the comments to determine if the preliminarily estimated budget is sufficient. An excessive amount of comments is generally considered to be more than ten commenting agencies/Individuals and/or over 20 comments that require answers other than "Comment is noted." 13. Costs have been allocated to tasks to determine the total budget. RBF may reallocate costs among tasks, as needed, as long as the total budget is not exceeded. MANCARA AT ROBINSON RANCH EIR PROJECT FEES TO REVISE EIR - NOVEMBER 2014 Collette Morse TASK 215 Alan Mmmine 160 Eddie Tones .-;170 Env Analyst GrA 120 WP :95 85 Total Hours RBF Tech Studies Deliverables! -Raimburables Total Cost 1.0 Adminstrative Draft EIR $68,620 Exen4lve Summa 2 12 4 18 $2.210 lobatluction and Perorate, 2 8 10 $1,390 Pro ct Description 8 2 10 $1890 Cumulative Protects To Be Considered 2 2 $430 Environmental Analysis Aesthetics Light & G. 2 B 2 12 $1880 Sioloctical Rasourma 2 24 2 28 $3,4801 Traffic It Circulation 2 8 _ _ _ 2 12 $1880 Air Quality 2 16 2 ZO $T 000 $10320 Greenhouse Gas Emissions 21 16 2 20 sill $91320 Now 2 16 2 20 $B 500 $11820 Hydrolox, and Water Quality 2 24 _ 2 28 $3480 Geo4o,ky, Soils 8 Saisentral, 2 8 2 12 $1,880 Public Services and Utilities 4 40 4 48 $6,000 Cultural Resources 2 16 2 20 $Z520 Other CEOA Considerations 2 12 2 16 $2 040 Alternatives to the Proposed Action 4 16 2 22 $3,590 Additional CEDAR uired Sections 2 12 4 18 $2210 Granitic Exhl 24 24 $2280 2.0 Draft EIR $25,180 Second Administrative Draft EIR 0 24 8 24 8 12 84 $11 580 DraiI EIR 8 24 8 24 8 12 84 $11580 3.0 Fined EIR $15,580 ResPonsame to CommentelAMtin Final EIR 16 16 8 8 48 $8,040 Mli ton Mcntarin andft 2 16 2 20 $2,520 Fall EIR 8 8 8 4 8 36 $5,020 AO CEOA Notices 8 8 $1,720 50 Findings 12 24 2 38 $8,590 8.0 Martin. inc Project Real Illesitirl 32 12 12 56 $10,840 1.0 Pail Head e 2 24 24 $5,180 8.0 Project Coordination 24 24 48 1 $9,000 ReimbanableslDeliveraWas 18,220 $10,220 TOTALHOURS 186 172 84 220 did 80 786 TOTAL LADOR OOSTS 539,990 527.520 $14280 $26,400 $4,180 66.800 .)AL St58,B901. Note. All work will be performed at a'Not to exrretl' contract po¢e, which w[ll became the lira fix. pace upon wmplelnn of neg0liatbns with the Client, ibe total butlget Indutles all misrellaneous ws6 for travel -Wage. reprotluclan reimburseables, lekphonu. postal, tlelwery, rekrence materials antl mcdenlai expanses. RBF will rawive paymenl eiMn on a,nage bass us mtWms or by mo Mly b0ling, as determined by Ne Client The R6F pmjaq managertaserves Ine right to make atljusimenls to Stott albcations as necessary wiNin Ine overall butlget.