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HomeMy WebLinkAbout2014-08-26 - AGENDA REPORTS - MIN APPROVAL (3)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 1 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: August 26, 2014 Armin Chaparyan APPROVAL OF MEETING MINUTES City Manager's Office RECOMMENDED ACTION City Council and Board of Library Trustees: Approve the minutes of the July 8, 2014, special and regular meetings. BACKGROUND The minutes from the previous City Council and Joint City Council/Board of Library Trustees meetings are submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS Minutes Fu i�u, 0 FED r CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:30 P.M. MINUTES OF JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. JULY 8, 2014 CALL TO ORDER Mayor Weste called to order the special meeting at 5:30 p.m. ROLL CALL All councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.8 Assessor's Parcels Nos. 2844-005-020, 030, & 031, and 2844-003-003 Negotiating Parties: Samuel Kim and Kenneth Um City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment RECESS AND RECONVENE Mayor Weste recessed the meeting to Closed Session at 5:31 p.m. and reconvened the meeting at 6:02 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6:03 p.m. INVOCATION Councilmember Kellar delivered the invocation. CALL TO ORDER Mayor/President Weste called to order the regular joint meeting of the City Council/Board of Meeting Minutes 1 July 8, 2014 Library Trustees at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by McLean, to approve the agenda pulling items 5, 7, and 9 for comment. Hearing no objections, it was so ordered. PRESENTATIONS Arts Commission Chair Susan Shapiro presented the Arts Commission's annual goals and accomplishments. PUBLIC PARTICIPATION Addressing the Council was Steve Petzold regarding the billboard measure; and Holly Schroeder, representing the Santa Clarita Valley Economic Development Corporation, updating the Council on key activities taking place during the last six months at the Economic Development Corporation. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar commented regarding the City's first Summer Bash taking place in Canyon Country on July 25 from 6:00 p.m. -10:00 p.m. Councilmember Acosta commented regarding access to Central Park for the measure opponents; commented regarding the 4"' of July parade in Newhall; and commented regarding the Triumph Foundation's Fifth Annual Let'Em Roll Casino Night event being held at the Valencia Hyatt on July 26 at 6:00 p.m. Councilmember Boydston commented regarding the Towsley Canyon Shakespeare Festival events taking place over the summer; commented regarding the Sixth Annual Summer Food Drive benefiting the Food Pantry; and seconded Councilmember Acosta's request to create a free speech zone at any event between now and the election considering the ballot measure. Meeting Minutes 2 July 8, 2014 2 Mayor Pro Tem McLean commented regarding attending the ribbon cutting event for the Regional Intermodal Transportation Center, which will serve the Antelope Valley Metro Line directly to the Burbank Airport; commented regarding the 0 of July Parade and thanked all those involved for a great event; commented on the expansion of Transit's North Hollywood commuter service with extended summer evening hours; and commented regarding the summer Food Drive. Mayor Weste commented regarding the Economic Development Corporation activities; commented on the 4t' of July parade; commented regarding local resident, Casey Fenwick and congratulated him on saving a life recently when a man was bitten by a shark; commented regarding a possible independent theatre here in Santa Clarita; commented that all should visit the Water -Wise website at Santa-Clarita.com/WaterWise, and requested that staff conduct a water analysis at the City's sites; and requested the meeting be adjourned in memory of Cletus Lyle Harris. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the June 24, 2014, special and regular meetings. ITEM 2 CONSENT CALENDAR DESIGNATION OF VOTING DELEGATE FOR 2014 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE The League of California Cities (LCC) Annual Conference is scheduled for September 3-5, 2014, in Los Angeles. At this meeting, the LCC membership considers and takes action on resolutions that establish LCC policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. City Council appoint Mayor Pro Tem McLean as the voting delegate and Councilmember Kellar as the alternate voting delegate for the 2014 League of California Cities Annual Conference. ITEM 3 CONSENT CALENDAR FEDERAL LEGISLATION: HOUSE RESOLUTION 4858 House Resolution 4858 seeks to establish the San Gabriel National Recreation Area as a unit of the National Park System in the State of California. City Council support House Resolution 4858 and transmit position statements to Representative Judy Chu, Santa Clarita's federal legislative delegation, appropriate congressional committees, President Barack Obama, and the League of California Cities. ITEM 4 CONSENT CALENDAR STATE LEGISLATION: ASSEMBLY BILL 1522 Meeting Minutes 3 July 8, 20 14 / Assembly Bill 1522 would enact the Healthy Workplaces, Healthy Families Act of 2014 and require that on or after July 1, 2015, employers provide paid sick leave to employees that work 30 or more days in a calendar year. City Council adopt the recommendation of the City Council Legislative Subcommittee to oppose Assembly Bill 1522 (Gonzalez) and transmit letters of opposition to Assembly Member Gonzalez, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Brown, and the League of California Cities. ITEM 5 CONSENT CALENDAR RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ESTABLISHING SUPPORT FOR PROPOSITION 13 AS IT RELATES TO RESIDENTIAL PROPERTIES At the May 13, 2014, City Council meeting, the City Council expressed interest in considering the adoption of a resolution in support of Proposition 13 as it relates to residential properties. The City Council requested that an item be agendized for a future City Council meeting for a resolution to be considered in anticipation of legislative attempts at the State level to modify the way Proposition 13 applies to homeowners. City Council adopt Resolution No. 14-56 in support of Proposition 13 as it relates to residential properties. Mayor Pro Tem McLean requested and Council concurred to alter the recommended action to "City Council adopt a resolution in support of Proposition 13." ITEM 6 CONSENT CALENDAR CONTRACT FOR CITY-WIDE MULTI -FUNCTION COPIERS The City currently owns and utilizes copiers from various manufacturers, throughout all City facilities. Based on the input from departments and analysis of copier and printer usage reports, Purchasing staff developed a list of replacement equipment and needs and identified a solution that will realize total savings between $125,000 - $250,000 over the next five years. City Council award a contract for City-wide multi -function copiers to American Business Machines, a local Santa Clarita business, for a five year contract in the amount of $472,200 plus a 10% contingency of $47,220 for unforeseen overages for a total not to exceed $519,420; and authorize the City Manager or designee to execute all documents, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. ITEM 7 CONSENT CALENDAR FEDERAL RULEMAKING: WIRELESS FACILITY SITES The Federal Communications Commission has issued a Notice of Proposed Rulemaking and is currently developing an interpretation of Section 6409 of the Middle Class Tax Relief and Job Creation Act as it would apply to local governments. The federal rulemaking could potentially result in local zoning laws and policies related to modifications of existing wireless facilities being preempted by federal mandates requiring local government approval of specific types of modifications to existing wireless facilities. City Council adopt the recommendation of the City Council Legislative Subcommittee to provide comment to the Federal Communications Meeting Minutes 4 July 8, 2014 Commission (FCC) regarding modification of existing wireless facility sites and transmit copies to Santa Clarita's federal legislative delegation and the League of California Cities. Mayor Pro Tem McLean commented that additional wording should be added that contains stronger language stating that the local governments must be able to protect residents, neighborhoods, and environmentally sensitive areas as well as local businesses, and have local control; and work with the League of California Cities, California Association of Counties, and the National Association of Telecommunications Officers and Advisers to ensure that local governments can retain their local land use authority relating to the siting of wireless facilities. ITEM 8 CONSENT CALENDAR STORM DRAIN AND CULVERT UPGRADES, PROJECT N0002 - AWARD DESIGN CONTRACT This project will design drainage improvements at five locations in the City to correct roadway flooding issues during storm events. Improvements include upsizing road drains and upgrading storm drain inlets and outlets on Wiley Canyon Road approximately 1,500 feet north of Calgrove Boulevard and 13th Street between Pine Street and Arch Street. The project will add curb and gutter, resurface the asphalt, upgrade a storm drain inlet at Old Wiley Canyon Road between Wabuska Street and Powell Drive, and upgrade storm drain inlets to prevent sediment build-up on two locations on Sierra Highway approximately 4,500 and 5,500 feet north of The Old Road. City Council award the design contract for the Storm Drain and Culvert Upgrades, Project N0002, to Rick Engineering Company, in the amount of $68,700, and authorize a contingency in the amount of $10,300, for a total contract amount not to exceed $79,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 9 CONSENT CALENDAR RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT CONTRACTS 12-00396,12- 00397, AND 12-00415 Approval of the first of three (3) one-year renewal options to Landscape Maintenance District contracts with Stay Green, Inc. and Oakridge Landscape. City Council approve the first renewal option for landscape services under contract 12-00396 to Stay Green, Inc. for landscape maintenance services for Landscape Maintenance District (LMD) Zones 17 (Railroad Avenue), T-23 (Mountain View), and T-29 (American Beauty) in the amount of $214,500; include a Consumer Price Index request of 0.54 percent, equaling $1,158; and authorize a contingency amount of $80,000 for a total annual amount not to exceed $295,658; approve the first renewal option for landscape services under contract 12-00397 to Oakridge Landscape for landscape maintenance services for LMD Zone T-51 (Valencia High School) in the amount of $84,900; include a Consumer Price Index request of 0.54 percent equaling $458; and authorize a contingency amount of $40,000, for a total annual amount not to exceed $125,358; approve the first renewal option for landscape services under contract 12-00415 to Stay Green, Inc. for landscape maintenance services for LMD Zones T-33 (Canyon Park), T-65 (Fair Oaks Phase I), and T -65A (Fair Oaks Phase II & III) in the amount of $137,081; include a Consumer Price Index request of 0.54 percent equaling $740, and authorize a contingency amount of $40,000 for a total annual amount not to exceed $177,821; authorize the City Manager or designee to execute Meeting Minutes 5 July 8, 2014 all contracts and associated documents subject to City Attorney approval, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; and direct staff to return to the Council prior to the conclusion of this first option year to consider authorizing the City Manager or designee to execute up to two remaining annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. Councilmember Boydston inquired and Deputy City Manager Darren Hernandez clarified regarding the LMD Zone and why it straddles the river in one area and not another. ITEM 10 CONSENT CALENDAR REIMBURSEMENT TO THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY FOR THE CONSTRUCTION OF FIRE STATION 150 Fire Station 150 was opened in the City of Santa Clarita in February of last year. The Developer Fee Agreement between the City and the Fire District provides that the City reimburse the Fire District a proportionate share of the total costs associated with land acquisition, construction of fire stations and related fire protection improvements, and apparatus identified in the Fire Station Plan. City Council approve reimbursement in the amount of $1,311,108.65 to the Consolidated Fire Protection District of Los Angeles County for the construction of Fire Station 150; and amend the Fiscal Year 2013-14 budget by appropriating $1,311,108.65 to expenditure account 16201-5161.001 (Fire District Fees). ITEM 11 CONSENT CALENDAR CHECK REGISTER NO. 13 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 13. ITEM 12 CONSENT CALENDAR FEDERAL LEGISLATION: ST. FRANCIS DAM DISASTER RECOGNITION The Santa Clarita Valley Community Hiking Club, through its President, Diane Erskine- Helhigel, contacted Mayor Weste to request that the City of Santa Clarita support the Club's efforts seeking federal legislation to appropriately recognize the St. Francis Dam Disaster of 1928. Mayor Weste brought the request forward to the City Council and the matter was referred to the City Council Legislative Subcommittee for consideration. The Community Hiking Club has requested that Representative Howard P. "Buck" McKeon (R -CA -25) sponsor legislation authorizing the National Park Service to conduct a study to determine if the St. Francis Dam Disaster of 1928 meets the criteria for National Memorial designation. City Council adopt the recommendation of the City Council Legislative Subcommittee to request that Representative Howard P. "Buck" McKeon consider, and if he determines that it is appropriate, introduce legislation authorizing a study to ascertain if the sites and events associated with the St. Francis Dam Disaster of 1928 meet the criteria for designation as a National Memorial, as a unit of the National Park Service. Meeting Minutes 6 July 8, 2014 Motion by Kellar, second by Acosta, to approve the Consent Calendar as amended. On roll call vote: Ayes: Kellar, Acosta, McLean, Boydston, Weste Noes: None Absent: None Motion carried. ITEM 13 PUBLIC HEARING APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005) A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD Mayor Weste made the continued public hearing announcement. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. In report, Jeff Hogan, Planning Manager, advised that Albert Einstein Academy for Letters, Arts and Sciences (Applicant) proposes to operate a primary school consisting of up to 650 students in grades K-6, with an additional 37 teachers and employees. The Planning Commission considered the project on March 4, 2014, and, in a unanimous 5-0 vote, approved staff's recommendation to deny the project. The Planning Commission action was appealed to the City Council by the Applicant. No requests to speak were received. Motion by Boydston, second by McLean, to continue the public hearing to the regularly scheduled City Council meeting of October 14, 2014. On roll call vote: Ayes: Acosta, McLean, Boydston, Kellar, Weste Noes: None Absent: None Motion carried. ITEM 14 UNFINISHED BUSINESS NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS In report, Armin6 Chaparyan, Interim City Clerk, advised that at the regular meeting of May 13, 2014, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel. Meeting Minutes 7 July 8, 2014Q Councilmember Boydston commented regarding term limits for Commissioners and Panelmembers' term of office. Councilmember Kellar commented regarding encouraging any interested citizens to apply for the open positions. Motion by Acosta, second by Kellar, to re -open the application period and return this item to Council at the regular meeting of August 26, 2014. On roll call vote: Ayes: McLean, Boydston, Kellar, Acosta, Weste Noes: None Absent: None Motion carried. ITEM 15 UNFINISHED BUSINESS METRO DEVELOPMENT AGREEMENT BALLOT MEASURE LETTER SELECTION Mayor Weste recused herself from participating on this item due to the location of her property to the subject matter and left the dais. Addressing the Council on this item was Alan Ferdman. Councilmember Kellar inquired and the City Attorney affirmed that the City is not able to use any public resources to campaign in favor of the ballot measure; however, the City is responsible for placing the measure on the ballot. Joe Montes, City Attorney, advised that on June 24, 2014, the City Council adopted a resolution calling a special election for November 4, 2014, to consider Ordinance 14-02. The Council also requested that the election be consolidated with the County general election of that same date. In response to the receipt of the City's resolution, the County Registrar-Recorder/County Clerk Election Information and Preparation section transmitted to the City a County of Los Angeles General Election Municipal Information Booklet. The booklet indicates that the City can request a particular letter or two -letter combination for the City's Measure (for example "Measure )C'), and can also request that particular letters not be used for the City's Measure. Council discussed letter preferences for first and second choices. Motion by Kellar, second by Acosta, to direct staff to submit the letter S, and as an alternate, the letters SC to be used for the METRO Development Agreement Ballot Measure. Meeting Minutes 8 July 8, 2014 On roll call vote: Ayes: Boydston, Kellar, Acosta, McLean Noes: None Absent: None Recused: Weste Motion carried. Mayor Weste returned to the dais. PUBLIC PARTICIPATION CONTINUED Addressing the Council was Alan Cameron regarding the Council's action on the telecommunications issue and a request for Council consideration for a staff position to take a leadership role on the issue of wireless companies' billing practices through the League of California Cities. ADJOURNMENT Mayor Weste adjourned the meeting at 7:21 p.m. in memory of Cletus Lyle Harris. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, August 26, 2014, at 6:00 p.m. in the Council Chambers, I" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MAYOR ATTEST: INTERIM CITY CLERK Meeting Minutes 9 July 8, 2014 /r