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HomeMy WebLinkAbout2014-10-28 - AGENDA REPORTS - MIN APPROVAL (6)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 1 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: October 28, 2014 Armind Chaparyan APPROVAL OF MEETING MINUTES City Manager's Office RECOMMENDED ACTION City Council and Board of Library Trustees: Approve the minutes of the October 14, 2014, special and regular meetings. BACKGROUND The minutes from the previous City Council and Joint City Council/Board of Library Trustees meetings are submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTAC14MENTS Minutes Y CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:30 P.M. MINUTES OF JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. OCTOBER 14, 2014 CALL TO ORDER Mayor Weste called to order the special meeting at 5:30 p.m. ROLL CALL All councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.9 Assessor's Parcels Nos. 3244-030-011, 3244-030-012, 3244-030-013, 3210-014-026, 2813-015- 011,2813-015-012, and 2813-016-013 Negotiating Parties: Los Angeles County Tax Collector City's Authorized Negotiator: City Manager and Mountains Recreation and Conservation Authority Under Negotiation: Price and Terms Assessor's Parcels Nos. 2844-015-020 and 2844-006-019 Negotiating Parties: Corporation of Presiding Bishop of Church of Jesus Christ Latter Day Saints City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms RECESS AND RECONVENE Mayor Weste recessed the meeting to Closed Session at 5:31 p.m. and reconvened the meeting at 6:15 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was Meeting Minutes October 14, 2014 required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6:15 p.m. INVOCATION Councilmember Acosta delivered the invocation. CALL TO ORDER Mayor/President Weste called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:17 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Boy Scout Troop 316 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Acosta, second by Kellar, to approve the agenda, pulling item 7 for public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGINITIONS Mayor Weste and Council presented a proclamation for Hispanic Heritage Month to Paul De La Cerda and members of the SCV Latino Chamber of Commerce. Mayor Weste and Council presented a proclamation for Friends of Libraries Week to the Friends of Santa Clarita Public Library. PRESENTATIONS Acting Assistant Fire Chief Greg Hisel of the Los Angeles County Fire Department provided a presentation of the new "Pulsepoint" mobile app. Assistant City Manager Frank Oviedo introduced Dan Masnada, General Manager from CLWA, who provided a presentation on water conservation. Meeting Minutes October 14, 2014 Assistant City Manager Frank Oviedo commented on the City's water conservation efforts. City Manager Ken Striplin presented the results of the Santa Clarita 2014 Public Poll. PUBLIC PARTICIPATION Addressing the Council was Jay Levine, representing Parklane Mobile Estates, regarding proposed changes to the mobile home rent adjustment ordinance; Cam Noltemeyer regarding the October 9 California Regional Water Quality Control Board meeting; Alan Ferdman regarding billboards; Hunt Braly, representing Habitat for Humanity, regarding building fees; Steve Petzold, representing No on Measure S Committee, regarding Measure S; Patti Sulpizio regarding Measure S; and Larry McClements regarding the November 4, 2014, General Election. One written comment was received. CITY MANAGER COMMENTS City Manager Ken Striplin commented regarding the mobile home rent adjustment ordinance; and commented regarding Habitat for Humanity fee deferral request and agendizing this issue. Councilmember Boydston requested with Council concurrence to agendize the Habitat for Humanity fee deferral request. City Attorney Joe Montes commented regarding election law and Council making comments at the dais on Measure S. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston expressed gratitude to Dave Bossert for the wine auction event to benefit arts programs; commented regarding the Regional Water Quality Control Board and the crop damage and chloride level issue. Mayor Pro Tem McLean thanked the Valley Industrial Association for presenting the Connecting to Success program; commented regarding Henry Schultz and thanked him for his decades of service to the City of Santa Clarita; and commented regarding the upcoming State of the City Luncheon on October 16; and commented regarding the November 4, 2014, General Election. Councilmember Acosta commended the Council on recognizing Hispanic Heritage Month; commented regarding the open space and trail network and encouraged all to enjoy them; and commented regarding public input for the future Canyon Country Community Center. Councilmember Kellar commented regarding Mr. Henry Schultz; commented regarding the 2014 Public Poll and shared a few letters received from residents regarding City services. Mayor Weste commented regarding the Domestic Violence Center Purple Walk; commented regarding attending the Circle of Hope event along with Councilmembers Acosta and Kellar; commented regarding President Obama signing legislation the designates the Santa Gabriel Mountains a national monument; commented regarding the Drug Free Youth In Town (DFYIT) Meeting Minutes October 14, 2014 4 movement and commended staff on their work with youth; commented regarding the chloride issue and attending the Los Angeles Regional Quality Water Board meeting to speak on behalf of the City; and commented regarding Supervisor Antonovich announcement of his support of the SCV Senior Center by allocating $3 million towards the needs of the City and requested and received Council concurrence to agendize additional funding needs for the Senior Center. Councilmember Kellar commented regarding the SCV Boys and Girls Club and the financial challenges they are currently experiencing and encouraged anyone able to make a donation. Councilmember Boydston commented regarding Henry Schultz. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the September 23, 2014, special and regular meetings. ITEM 2 CONSENT CALENDAR SAN FERNANDO VALLEY COUNCIL OF GOVERNMENTS JOINT POWERS AUTHORITY AGREEMENT AMENDMENTS At their regular meeting of September 18, 2014, the San Fernando Valley Council of Governments Board of Directors voted unanimously to accept the recommended changes of the working group and to request that each jurisdiction approve the changes to the Joint Powers Authority Agreement. City Council approve the amendments to the San Fernando Valley Council of Governments Joint Powers Authority Agreement and authorize the City Manager to execute the document, upon completion of a review as to form by the City Attorney. ITEM 3 CONSENT CALENDAR AWARD CONTRACT FOR CITYWIDE PARKING ENFORCEMENT PROGRAM The City of Santa Clarita strives to provide an efficient response -based parking enforcement service to our residents. The City recently initiated a Request for Proposal (RFP) process for parking enforcement services on July 16, 2014. The process was conducted in compliance with the City's purchasing policy. City Council award a contract to Data Ticket, Inc. for the Citywide Parking Enforcement Program in an annual amount not to exceed $307,416.32, authorize the City Manager or designee to execute all contracts and associated documents, and execute a three (3) year contract with up to two (2) annual renewal options, not to exceed the above annual amount, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. Meeting Minutes October 14, 2014 15 ITEM 4 CONSENT CALENDAR CENTRAL PARK PHASE IV/TENNIS FACILITY, PROJECT P4013 - AWARD DESIGN CONTRACT Authorize a professional services contract in the amount of $469,633 for architectural, engineering, and landscape design services for a proposed tennis facility at Central Park. City Council award the design contract for the Central Park Phase IV/Tennis Facility, Project P4013, to RIM Design Group in the amount of $419,315, authorize a contingency in the amount of $50,318, for a total contract amount not to exceed $469,633; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR AWARD JANITORIAL SERVICES CONTRACT This contract will provide janitorial services for City Hall; Corporate Yard; Metrolink Stations; the McBean Regional Transit Center; the Transit Maintenance Facility; the Canyon Country Jo Anne Darcy, Valencia, and Old Town Newhall Libraries; Canyon Country Community Center; the Business Incubator, and SCVTV Channel 20 Studios. City Council reject the bid received from ABM Janitorial Services, Inc., as nonresponsive for failure to provide pricing for all items, as specified in the instructions of Bid GS -14-15-04; acknowledge the letter from Global Building Services requesting to have their bid withdrawn; award the contract to Lee's Maintenance Service, Inc., for janitorial services in the amount of $413,591, and authorize a ten -percent contingency of $41,359, for a total amount not to exceed $454,950; transfer $14,380 from the Council Contingency account 19300-5401.001 to the Corporate Yard Contractual Services Account 14500-5161.001 for janitorial services for the remainder of Fiscal Year 2014-15; authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, execute up to four annual renewal options not to exceed the annual bid amount plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval. ITEM 6 CONSENT CALENDAR VALENCIA LIBRARY ROOF REPLACEMENT, PROJECT M1017 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT This project will replace the existing roof with a built-up roof with a white gravel surface that is compliant with Title 24 of the California Building Energy Efficiency Standards. City Council approve the plans and specifications for the Valencia Library Roof Replacement, Project M1017; acknowledge the letter from Best Contracting Services, Inc., requesting to withdraw their bid; award the construction contract to Rey -Crest Roofing & Waterproofing Co. in the amount of $383,785, and authorize a contingency in the amount of $38,379, for a total contract amount not to exceed $422,164; establish spending authority in the amount of $143,615, including taxes, to purchase roofing material from Weatherproofing Technologies, Inc.; and authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney. Meeting Minutes 5 October 14, 2014 11 ITEM 7 CONSENT CALENDAR LOCAL APPOINTMENTS LIST Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. City Council approve the Local Appointments List, designate all branches of the Santa Clarita Public Library to receive a copy, and instruct the City Clerk to cause the Local Appointments List to be posted. Addressing the Council on this item were Alan Ferdman and Patti Sulpizio. ITEM 8 CONSENT CALENDAR FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA NO. 2014-1 RIVER VILLAGE AREA C (TRACT 53425 AREA C) Creation of a special district to maintain a water quality detention basin. City Council adopt a resolution to initiate proceedings to form Drainage Benefit Assessment Area No. 2014-1 River Village Area C to benefit parcels in Tract 53425 Area C and to approve the Engineer's Report; and set a public hearing for December 9, 2014, as a time and place to hear comments on the proposed action, and close the time period to receive ballots. ITEM 9 CONSENT CALENDAR CHECK REGISTER NO. 19. Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 19. Motion by Boydston, second by Kellar, to approve the Consent Calendar. On roll call vote: Ayes: Kellar, Acosta, McLean, Boydston, Weste Noes: None Absent: None Motion carried. ITEM 10 PUBLIC HEARING APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005) A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD Mayor Weste made the continued public hearing announcement. Meeting Minutes October 14, 2014 Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. In report, Mike Marshall, Assistant Planner II, advised that the Albert Einstein Academy for Letters, Arts and Sciences (Applicant) originally proposed to operate a primary school consisting of up to 650 students in grades K-6, with an additional 37 teachers and employees, within the interior of an existing 53,000 square -foot commercial building consisting of 32 classrooms, an indoor gymnasium, and play area at 25300 Rye Canyon Road (Subject Site). The Planning Commission considered the project on March 4, 2014 and, in a unanimous 5-0 vote, approved staff's recommendation to deny the project. The Applicant has appealed the Planning Commission's decision. No requests to speak were received. Motion by Kellar, second by McLean, to continue to work with the Applicant on a revised project, draft the appropriate project documents, and continue the public hearing to the regularly scheduled City Council meeting of October 28, 2014. On roll call vote: Ayes: Acosta, McLean, Boydston, Kellar, Weste Noes: None Absent: None Motion carried. ITEM 11 NEW BUSINESS APPROVE LETTER TO BE SENT FROM THE CITY MANAGER TO SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY CHIEF EXECUTIVE OFFICER REGARDING THE VIA PRINCESSA METROLINK STATION Michael Murphy, Intergovernmental Relations Officer, advised that at the regular City Council Meeting on September 23, 2014, the Council directed that an item be agendized regarding a letter to be sent from the City to the Southern California Regional Rail Authority (SCRRA) inquiring as to the feasibility of continuing the operation of the Via Princessa Metrolink Station upon commencement of service at the Vista Canyon Metrolink Station. Addressing the Council on this item was Cam Noltemeyer representing Santa Clarita Organization for Planning and the Environment (SCOPE), and Jim Backer representing Vista Canyon Ranch, LLC. Councilmembers Kellar, Boydston, Acosta, and Mayor Pro Tem McLean commented on Vista Canyon Ranch, and the planned Metrolink station and future public transportation needs. Council concurred to direct staff to amend the letter emphasizing no changes to the Vista Canyon project and return the item to a future meeting. Meeting Minutes October 14, 2014 1� ITEM 12 NEW BUSINESS ECO -RAPID TRANSIT MEMBERSHIP Ian Pari, Senior Traffic Engineer, advised the City Council of the recent changes to the Eco - Rapid Transit and introduced Michael Kodama of MK Planning representing Eco Rapid Transit who addressed the Council. Councilmember McLean addressed her concern regarding the change in the direction of the Board and stated that the entire Board is no longer focused on the interests of the entire corridor membership. Motion by Kellar, second by McLean, to withdraw membership from Eco -Rapid Transit membership and request that dues paid be returned to the City. Council will reconsider future membership if certain conditions change. On roll call vote: Ayes: Boydston, Kellar, Acosta, McLean, Weste Noes: None Absent: None Motion carried. PUBLIC PARTICIPATION CONTINUED No further requests to speak were received. ADJOURNMENT Mayor Weste adjourned the meeting at 8:46 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held on Tuesday, October 28, 2014, at 6:00 p.m. in the Council Chambers, I" floor of the City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MAYOR ATTEST: INTERIM CITY CLERK Meeting Minutes October 14, 2014 I