HomeMy WebLinkAbout2014-09-09 - AGENDA REPORTS - MOWER PURCHASE PARKS DIVISION (6)Agenda Item: 2
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Joseph Oerum
DATE: September 9, 2014
SUBJECT: AWARD MOWER PURCHASE FOR PARKS DIVISION
DEPARTMENT: Purchasing
RECOMMENDED ACTION
City Council:
Award a contract to Stotz Equipment for a John Deere 7700a Precision Cut Fairway Mower
in an amount not to exceed $61,003.55. Approve this purchase using the National Joint
Powers Alliance (NJPA) contract #070313 -DAC. Authorize the City Manager or designee to
modify the award in the event other issues of impossibility of performance arise, subject to
City Attorney approval.
2. Authorize the City Manager or designee to execute all documents, in accordance with the
terms of the contract, subject to City Attorney approval.
BACKGROUND
As City sports programs continue to grow, bermuda turf has been used on City sports fields
which is drought tolerant and stands up better to daily use. A reel mower will help to promote
proper turf growing habits while reducing water demands. The use of this type of mower also
provides a shorter cutting height which promotes a healthy turf. The mower will be used on
numerous City Park sports fields.
Currently City staff uses rotary type mowers and they are not able to provide a short mowing
height without causing damage to both the turf and the equipment.
Staff met with several vendors and received demonstrations which included the ability for staff
to test drive the mowers. Also, City vehicle maintenance mechanics were present for the
APPROVE1 /
demonstration and were consulted. City mechanics are familiar with the manufacturers which
were represented during these demonstrations.
After the demonstrations were completed, staff determined that John Deere 7700a Precision Cut
Mower was the preferred mower and would meet the needs of the parks maintenance division.
The mower is designed to cut a 100" width of turf in one pass at a height as low as
inch, and is a tier 4 emission mower which meets current emission standards.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City to place orders against a competitively awarded, existing public agency contract.
The National Joint Powers Alliance (NJPA) contract #070313 -DAC was competitively solicited
and awarded on September 11, 2013, allowing the City of Santa Clarita to take advantage of an
existing process.
Using the NJPA cooperative agreement, the list price for the John Deere 7700a Precision Cut
Fairway Mower was $71,752.00, and after the 22% NJPA discount ($15,785.44), the sales price,
with tax, comes to $61,003.55.
On June 26, 2014, Council approved funds for replacement mowers in the Fiscal Year 2014-2015
budget.
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Parks Admin expenditure account 15200-5201.002, LMD Circle
J expenditure account 12550-5201.002, LMD Bridgeport expenditure account 12539-5201.002,
LMD Creekside expenditure account 12529-5201.002, and LMD Valencia Glen expenditure
account 12505-5201.002.
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