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Home My WebLink About2014-01-14 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, January 14, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title R) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Cheryl Laymon for her work as CEO of the Samuel Dixon Family Health Centers Pinnacle Award and Member's Choice Award for the Santa Clarita Tourism Website PRESENTATIONS None 2 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council/City Council Acting as the Governing Board of the Successor Agency to the former Santa Clarita Redevelopment Agency/Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and City Council Acting as the Governing Board of the Successor Agency to the former Santa Clarita Redevelopment Agency: Approve the minutes of the December 10, 2013, Special Meeting. City Council: Approve the minutes of the December 10, 2013, Reorganization Special Meeting. Joint City Council and Board of Library Trustees: Approve the minutes of the December 10, 2013, Regular Meeting. 2. RAILROAD AVENUE BEAUTIFICATION, PROJECT B2014 - AWARD CONSTRUCTION CONTRACT- This project will construct a raised landscaped median on Railroad Avenue from 550 feet north of the Via Princessa overcrossing to 13th Street and refurbish an existing median from Oak Ridge Drive to its southern terminus. RECOMMENDED ACTION: City Council approve the plans and specifications for the Railroad Avenue Beautification, Project B2014; approve the request by STL Landscape, Inc., to withdraw its bid and award the construction contract to R.C. Becker and Son, Inc., in the amount of $1,423,057, and authorize a contingency in the amount of $284,610, for a total contract amount not to exceed $1,707,667; authorize an increased expenditure in the amount of $78,800 to the existing professional services contract with Penfield & Smith for construction engineering support services and surveying during construction; authorize an expenditure of $80,000 to Tetra Tech, Inc., for a professional services contract to provide for construction management services and serve as a business liaison; appropriate $1,152,845 from Landscape Maintenance District (357) fund balance to the Railroad Avenue Beautification expenditure account B2014357-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. NEWHALL COMMUNITY CENTER ROOF REPLACEMENT AND NEWHALL COMMUNITY CENTER ACOUSTIC SYSTEM PROJECTS - AUTHORIZE COMBINING PROJECTS - This item seeks Council approval to combine two projects and to provide the necessary expenditure authority. RECOMMENDED ACTION: City Council authorize the combining of the Newhall Community Center Roof Replacement Project - Project M3012 with the Newhall Community Center Acoustic System Project - Project P2010; increase the expenditure authority on the construction contract for the combined project from $174,275 to $196,037; authorize the following budget transfers: $53,992 from account P2010601-5161.001 to account M3012601-5161.001; $12,000 from account F3019723-5161.001 to account M3012723-5161.001; $5,390 from account M3013305-5161.001 to account M3012305-5161.001. 4. CHECK REGISTER NO. 25 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. 5. CENTRAL PARK SPORTS FIELDS PHASE IH, PROJECT P4012 AUTHORIZE AMENDMENT TO CONSTRUCTION CONTRACT AND INCREASE TO CONSTRUCTION CONTINGENCY - This item requests Council to approve the addition of amenities to project within existing budget. RECOMMENDED ACTION: City Council authorize an increase to the construction contract with R.C. Becker and Son, Inc. in the amount of $394,157 to allow for additional park improvements and authorize an increase to the existing professional services contract with RJM Design Group in the amount of $8,000 for additional services related to the additional park improvements. PUBLIC HEARINGS 6. USE TAX INCENTIVE PROGRAM WITH AEROSPACE DYNAMICS INTERNATIONAL AS PART OF THE ECONOMIC DEVELOPMENT 21 -POINT BUSINESS PLAN FOR PROGRESS - The City of Santa Clarita's (City) 21 -Point Business Plan for Progress was adopted by the City Council in April 2009. The programs of the 21 -Point Business Plan for Progress were developed as a way to enhance the economy, increase job growth, build upon Santa Clarita's current successes, improve the infrastructure of the City, and develop the local workforce. The Use Tax Incentive Program was designed to increase the partnership opportunities between the City and local businesses by incentivizing business expansion and generating increased use tax revenue to the City. This program was continued through the Economic Growth Plan, adopted by City Council in March 2012. RECOMMENDED ACTION: City Council approve reimbursement of $299,493.54 to Aerospace Dynamics International (ADI) per the Use Tax Incentive Program agreement entered into between the City and ADI in June of 2010. NEW BUSINESS 7. CITY COUNCIL BALLOT SECURITY - Evaluation of potential options to enhance existing election ballot security measures through the use of video surveillance. RECOMMENDED ACTION: City Council receive information regarding election ballot security and provide direction to staff. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT- In the memory of John D. Mazzocco, Elliott McGrew, Paco Vela, Michael Levine, and John Stevens Fuller. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 28, 2014, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 0 CERTIFICATION I, Arming Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 9, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. / L /;L', � — and Ch an 10 Interim City Clerk Santa Clarita, California