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HomeMy WebLinkAbout2014-03-25 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, March 25, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. ` Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste Is" AM"ex1]71D) 7 ROLL CALL FLAG SALUTE - Boy Scout Troop 2 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 199D�y01►MrrICOW Farewell to Frank Ferry Agencies and Volunteers who are involved in the Every 15 Minutes Program 2 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the March 11, 2014, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. RESOLUTION FOR UNITED STATES POSTAL SERVICE REFORM - On March 3, 2014, the City Council Legislative Committee met and considered United States Postal Service reform legislation, currently pending before Congress. RECOMMENDED ACTION: City Council accept the recommendation of the City Council Legislative Committee and adopt a United States Postal Service (USPS) reform resolution, and transmit letters to the President of the United States, Senator Barbara Boxer, Senator Dianne Feinstein, Representative Howard P. "Buck" McKeon, United States Postmaster General and the appropriate congressional committees. 4. COMMENTS REGARDING CALIFORNIA HIGH SPEED RAIL AUTHORITY DRAFT 2014 BUSINESS PLAN - On March 12, 2014, the City Council Ad -Hoc Subcommittee on High Speed Transportation met. The Subcommittee recommends that the City Council send a letter during the public comment period regarding the California High Speed Rail Authority 2014 Draft Business Plan. RECOMMENDED ACTION: City Council adopt the recommendation of the City Council Ad -Hoc Subcommittee on High Speed Transportation and submit written comments during the public comment period regarding the California High Speed Rail Authority (CHSRA) 2014 Draft Business Plan. 5. FINANCIAL SUPPORT FOR THE SANTA CLARITA VALLEY SENIOR CENTER FOOD AND NUTRITION PROGRAMS - The Santa Clarita Valley Senior Center reports that the food and nutrition programs have insufficient funding to meet the current demand. This item is to discuss potential funding for the Santa Clarita Valley Senior Center for the home delivered and congregate meals programs. RECOMMENDED ACTION: City Council approve the expenditure of $29,240 for the Santa Clarita Valley Senior Center nutrition programs and appropriate funds from City Council Contingency account 19300-5401.001 to expenditure account 15000-5161.001. 6. AWARD CONTRACT FOR BUS SERVICES FOR RECREATION AND COMMUNITY SERVICES PROGRAMS - Transportation services are needed for several Parks, Recreation, and Community Services Programs including: Camp Clarita, Junior Lifeguards, Canyon Country and Newhall Community Centers, Visions in Progress, and Neighborhood Empowerment Safety Team. In order to provide for the transportation of program participants, bids were solicited from bus service providers. RECOMMENDED ACTION: City Council award contract to Student Transportation of America for bus service for Recreation and Community Services programs in the amount of $71,400 plus a contingency of $7,140, for a total annual amount not to exceed $78,540; authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with Student Transportation of America, not to exceed $78,540 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; and authorize the City Manager, or designee, to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. 7. ADOPT RESOLUTION TO ADOPT UPDATED INTEGRATED REGIONAL WATER MANAGEMENT PLAN - Adopt resolution to adopt updated Integrated Regional Water Management Plan. The Integrated Regional Water Management Plan considers water supply, water demand, water quality, flood protection, and resource stewardship in their objectives and in prioritizing water projects locally. This update allows the upper Santa Clara River region to continue eligibility to apply for future state water grants and allows invoices by stakeholders of previously approved projects to continue. RECOMMENDED ACTION: City Council adopt resolution to adopt the updated Integrated Regional Water Management Plan. 8. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NO. 1071 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council adopt the Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 1071. 9. AWARD CONTRACT FOR BID NUMBER LMD 13-14-46 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE 7 (CREEKSIDE), ZONE 19 (BRIDGEPORT/BOUQUET), AND ZONE T1 (FAIRCLIFF) - Recommended award of a landscape maintenance contract to Oakridge Landscape, Inc. to serve LMD Zones 7, 19, and Tl not to exceed an annual amount of $102,300. RECOMMENDED ACTION: City Council award a one-year maintenance service contract to Oakridge Landscape, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 7 (Creekside), 19 (Bridgeport/Bouquet), and T-1 (Faircliff) in the annual amount of $82,800, and $19,500 for unforeseen repairs and maintenance that are not part of scheduled services for a one-year contract in an amount not to exceed $102,300; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of this one-year contract to consider authorizing the City Manager or designee to execute a one-year renewal option not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 10. AWARD OF NEW AUTOMATED AGENDA SYSTEM - Procurement and implementation of a new automated agenda management and public meeting video system to increase operational efficiencies and enhance transparency by making public information more readily accessible to the community. RECOMMENDED ACTION: City Council award a contract in the amount of $131,760, plus a 10% contingency in the amount of $13,176, for a total amount not to exceed $144,936, to Carahsoft Technology for the purchase and five-year technical support and maintenance of the IQM2 Automated Agenda Management and Public Meeting Video Streaming system; appropriate $144,936 from Technology Replacement Fund 720 to account 12203-5161.001, for the configuration, implementation, and five-year support costs associated with the recommended agenda management and public meeting video -streaming system; and authorize the City Manager or designee to modify the award in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year. 11. AWARD OF NEW STORAGE AREA NETWORK- Purchase of two (2) Nimble Storage Area Network (SAN) systems and five year technical support and maintenance. RECOMMENDED ACTION: City Council award a contract in the amount of $218,529, plus a 10% contingency in the amount of $21,853, for a total amount not to exceed $240,382, to CDW-G for the purchase of two Nimble Storage Area Network (SAN) systems and five-year technical support and maintenance; appropriate $161,056 from Technology Replacement Fund 720 to account 12203-5161.001 and $79,326 from Transit American Recovery and Reinvestment Act (ARRA) Funds to account 12400-5201.003 for the acquisition of a new Storage Area Network System. Increase Transit ARRA revenue account 700-4424.012 by $52,524; and authorize the City Manager or designee to modify the award in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney final document approval, contingent upon the appropriation of funds by the 0 City Council in the annual budget for such Fiscal Year. 12. CHECK REGISTER NO. 5. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 5. UNFINISHED BUSINESS 13. SECOND READING AND ADOPTION OF TWO ORDINANCES FOR THE BILLBOARD REDUCTION AND RELOCATION AGREEMENT (MASTER CASE NO. 13-184) - A request by Los Angeles County Metropolitan Transit Authority (METRO) for a Development Agreement, Zone Amendment, General Plan Amendment, Zone Change, and 50 -year lease of City property to remove 62 outdoor advertising structures (118 billboard faces) from the METRO right-of-way (ROW), and construct three double -sided digital billboards (six faces) on City -owned properties adjacent to Interstate 5 (I-5) and State Route 14 (SR -14) (Master Case No. 13-184) RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE AMENDMENT 13-005 AND ZONE CHANGE 13-007, AMENDING TITLES 11 AND 17 OF THE MUNICIPAL CODE AND THE ZONING MAP OF THE CITY OF SANTA CLARITA.'; conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA ADOPTING A DEVELOPMENT AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE REMOVAL OF 62 OFF-SITE ADVERTISING STRUCTURES, AND CONSTRUCTION AND OPERATION OF THREE DIGITAL BILLBOARDS ON CITY -OWNED PROPERTY ADJACENT TO THE INTERSTATE 5 (I-5) AND STATE ROUTE 14 (SR -14) FREEWAYS."; and authorize the City Manager to execute the necessary documents to implement the approvals subject to final language approval by the City Attorney's Office. 7 NEW BUSINESS 14. AGREEMENT WITH EDWARDS OUTDOOR ADVERTISING, INC. FOR THE VOLUNTARY REMOVAL OF BILLBOARDS - The City has been working for a number of years to reduce the number of billboards within the City as a means to enhance community beautification efforts. Negotiations began with Edwards Outdoor Advertising, Inc. (Edwards) to discuss the removal of their billboard structures within the City of Santa Clarita in 2007 and resumed again in early 2013. As a result of the negotiations, Edwards has agreed to voluntarily remove existing billboard structures pursuant to an agreement between Edwards and the City. RECOMMENDED ACTION: City Council approve the Agreement for Voluntary Removal of Billboards (Agreement) with Edwards Outdoor Advertising, Inc.; determine that approval of the Agreement is exempt from California Environmental Quality Act (CEQA); and authorize the City Manager or his designee to implement the Agreement, including the payment of up to $1.3 million to Edwards Outdoor Advertising, Inc. 15. AMEND CONTRACT WITH REDFLEX TRAFFIC SYSTEMS, INC., TO EXTEND TERM FOR THE RED-LIGHT PHOTO ENFORCEMENT PROGRAM - Redflex Traffic Systems, Inc., provides services for the Red -Light Photo Enforcement Program. The existing contract term expires April 1, 2014. Approving this contract amendment will extend the existing contract term to a month-to-month basis. RECOMMENDED ACTION: City Council approve the amendment to Contract 08-00553 with Redflex Traffic Systems, Inc., to extend term on a month-to-month basis; direct staff to further evaluate the Red -Light Photo Enforcement Program and report back to the City Council within 12 months; and authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 16. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE SECOND TUESDAY IN APRIL IN EVEN -NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER IN EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER OF 2016 - In June 2013, Plaintiffs Jim Soliz and Rosemarie Sanchez -Fraser filed a lawsuit against the City of Santa Clarita in the Los Angeles County Superior Court alleging that the City is in violation of the California Voting Rights Act of 2001 by, among other things, maintaining an "at large" system for electing members of the City Council. The City disputes the allegations in the lawsuit and denies that the City violated the California Voting Rights Act of 2001. In an effort to avoid the time and expense of protracted litigation, the City and the Plaintiffs have negotiated and executed a settlement (the "Settlement Agreement"), which requires, among other things, that the City Council consider and act on an ordinance to change the day of its general municipal election from the second Tuesday in April of each even -numbered year to the first Tuesday after the first Monday in November of each even -numbered year. RECOMMENDED ACTION: City Council introduce for first reading and pass to second reading an Ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE SECOND TUESDAY IN APRIL IN EVEN -NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER IN EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER OF 2016." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Elizabeth Blackwelder and Brenda Dixon FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, April 22, 2014, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on March 20, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. ArnfKd Chap If - Interim City Jerk Santa Clarita, California 10