HomeMy WebLinkAbout2014-04-22 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA
JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES
REGULAR MEETING
Tuesday, April 22, 2014
6:00 PM
City Council Chambers
23920 Valencia Blvd. 1 St Floor
Santa Clarita, CA 91355
AGENDA
PUBLIC FINANCING AUTHORITY — No New Business
How to Address the City Council
You may address the Council during Public Participation on any matter within the Council's
jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a
presentation of not more than three (3) minutes. Public Participation speaker's cards must be
submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation
takes place before the consideration of the agenda items and following the consideration of
agenda items. However, each person will be allowed to speak only one time during Public
Participation per meeting.
Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to
the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is
given three (3) minutes to speak indicated by a colored light system on the Council dais; a green
light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red
light appears when time has expired. Comments should be complete at this time. Each
presentation may not exceed three (3) minutes.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11)
INVOCATION - Kellar
CALL TO ORDER
ROLL CALL
FLAG SALUTE - Boy Scout Troop 303
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or
if any member of the Council or the public would like to pull for discussion, any item on the
Consent Calendar.
AWARDS AND RECOGNITIONS
Proclaim May 13, 2014, as Cub Scout Cup Day
PRESENTATIONS
None.
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PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and
may only be heard once per meeting under Public Participation.
STAFF COMMENTS (Matters of Public Participation)
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and
Board of Library Trustees meeting are submitted for approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the
minutes of the March 25, 2014, regular meeting.
2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all
ordinances be read in full prior to Council taking action on the ordinance. By listing the
ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION: City Council determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
3. MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT WITH COUNTY
OF LOS ANGELES - Since incorporation, the City of Santa Clarita has contracted with the
County of Los Angeles (County) for law enforcement services. Per the terms of the Law
Enforcement Agreement (Agreement), the County provides law enforcement services within
the incorporated limits of the City. The current five year Agreement between the City of
Santa Clarita and a number of cities throughout the County is set to expire on June 30, 2014.
RECOMMENDED ACTION: City Council approve the Municipal Law Enforcement
Agreement with Los Angeles County for the period of July 1, 2014, to June 30, 2019, and
authorize the City Manager or designee to sign the contract, subject to City Attorney
approval; and authorize the City Manager or designee to execute all documents, including
five annual renewal options, in accordance with the terms of the contract, subject to City
Attorney approval.
4. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL
ELECTION FROM THE SECOND TUESDAY IN APRIL IN EVEN -NUMBERED
YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER
IN EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER OF 2016 - In June
2013, Plaintiffs filed a lawsuit against the City of Santa Clarita in the Los Angeles County
Superior Court alleging that the City is in violation of the California Voting Rights Act of
2001 by, among other things, maintaining an "at large" system for electing members of the
City Council. The City disputes the allegations in the lawsuit and denies that the City
violated the California Voting Rights Act of 2001. In an effort to avoid the time and expense
of protracted litigation, the City and the Plaintiffs have negotiated and executed a settlement
(the "Settlement Agreement"), which requires, among other things, that the City Council
consider and act on an ordinance to change the day of its general municipal election from the
second Tuesday in April of each even -numbered year to the first Tuesday after the first
Monday in November of each even -numbered year.
RECOMMENDED ACTION: City Council adopt an Ordinance entitled "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL
ELECTION FROM THE SECOND TUESDAY IN APRIL IN EVEN -NUMBERED YEARS
TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER IN
EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER OF 2016."
5. STATE LEGISLATION: AB 1839 (GATTO) FILM TAX CREDITS - On April 4, 2014,
the City Council Legislative Committee met and considered AB 1839, currently pending
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before the California Legislature. If enacted into law, this bill would extend for five years the
requirement that the California Film Commission (CFC) annually allocate tax credits to
qualified motion pictures and expand eligibility for receipt of the credits.
RECOMMENDED ACTION: City Council adopt the City Council Legislative
Committee's recommendation of a "support" position for Assembly Bill 1839 (Gatto) and
transmit position statements to Assembly Member Gatto, Santa Clarita's state legislative
delegation, appropriate legislative committees, Governor Brown, and the League of
California Cities.
6. STATE LEGISLATION: AB 1147 (GOMEZ) MASSAGE THERAPY - On April 4,
2014, the City Council Legislative Committee met and considered AB 1147, currently
pending before the California Legislature. If enacted into law, this bill would require
massage professionals to pass a massage and bodywork competency assessment examination.
RECOMMENDED ACTION: City Council adopt the recommendation of the City Council
Legislative Committee to "support" Assembly Bill 1147 (Gomez) and transmit letters of
support to Assembly Member Gomez, Santa Clarita's State Legislative delegation,
appropriate Legislative committees, Governor Brown, and the League of California Cities.
7. STATE LEGISLATION: AB 1707 (WILK) WATER QUALITY: SCIENTIFIC PEER
REVIEW - On April 4, 2014, the City Council Legislative Committee met and considered
AB 1707, currently pending before the California Legislature. If enacted into law, this bill
would amend Section 57004 of the California Health and Safety Code to require scientific
peer review of proposed rules, specifically including Total Maximum Daily Loads, adopted
by regional water quality control boards.
RECOMMENDED ACTION: City Council adopt the City Council Legislative
Committee's recommendation of a "support" position for Assembly Bill 1707 (Wilk) and
transmit letters of support to Assembly Member Wilk, other members of Santa Clarita's State
Legislative delegation, appropriate Legislative committees, Governor Brown, and the League
of California Cities.
8. STATE LEGISLATION: AB 2715 (HERNANDEZ) DISTRICT BASED MUNICIPAL
ELECTIONS - On April 4, 2014, the City Council Legislative Committee met and
discussed AB 2715, currently pending before the California Legislature. If enacted into law,
this bill would require a district -based election to be imposed for the election of the members
of the governing body of cities with a population of 100,000 or more, based upon the latest
census.
RECOMMENDED ACTION: City Council adopt the City Council Legislative
Committee's recommendation of an "oppose" position for Assembly Bill 2715 (Hernandez)
and transmit position statements to Assembly Member Hernandez, Santa Clarita's state
legislative delegation, appropriate legislative committees, Governor Brown, and the League
of California Cities.
9. JAN HEIDT/NEWHALL AND SANTA CLARITA METROLINK PARKING LOTS
SEAL COAT/REPAIR, PROJECT M0094, FTA PROJECT NUMBER CA -90-Y276 -
AWARD CONSTRUCTION CONTRACT- This project will seal coat the existing asphalt
parking lots and repair heaved concrete curbs around the tree planter areas as well as repair
the asphalt and cement driveways.
RECOMMENDED ACTION: City Council approve the plans and specifications for the Jan
Heidt/Newhall and Santa Clarita Metrolink Station Parking Lots Seal Coat/Repair, Project
M0094, Federal Transit Administration (FTA) Project Number CA -90-Y276; award the
construction contract to California Pavement Services, Inc., in the amount of $198,946, and
authorize a ten -percent contingency in the amount of $19,895, for a total contract amount not
to exceed $218,841; authorize the use of FTA)grant funds and increase Revenue Account
700-4424.009 by $220,000 and appropriate $220,000 to Expenditure Account
M0094700-5161.001; decrease revenues in Transportation Development Act (TDA) Article 8
Account 233-4421.002 and reduce TDA Article 8 funds (233) in Expenditure Account
M0094233-5161.001 by $22,000; and authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
10. 2012-13 FEDERAL OVERLAY PROGRAM, PROJECT M0096 - CREATE A NEW
PROJECT AND BUDGET AND AWARD CONSTRUCTION CONTRACT - The
annual overlay and slurry seal project is an integral part of the City's pavement management
program and provides pavement and slurry seal asphalt maintenance treatments to selected
City streets. Federal Project M0096 will repave and overlay Lyons Avenue between Wiley
Canyon Road and Walnut Street.
RECOMMENDED ACTION: City Council approve the plans and specifications for the
2012-13 Federal Overlay Program, Project M0096; award the construction contract to All
American Asphalt in the amount of $2,066,750 and authorize a ten percent contingency in
the amount of $206,675 for a total contract amount not to exceed $2,273,425; authorize an
expenditure increase in the amount of $30,000 to Pavement Engineering, Inc., to the existing
professional services contract to provide project design support services; authorize an
expenditure in the amount of $160,000 to Twining, htc., for a professional services contract
to provide project inspection and materials testing; authorize the following transactions
totaling $2,606,088 to fund the 2012-13 Federal Overlay Program, Project M0096; authorize
the transfer of $25,772 in project savings of Gas Tax Funds (230) from the 2011-12 Overlay
and Slurry Seal Program Expenditure Account M0084230-5161.001 to the 2012-13 Federal
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Overlay Program Expenditure Account M0096230-5161.001; authorize the transfer of
$227,770 in project savings of Transportation Development Act (TDA) Article 8 Funds (233)
from the 2011-12 Overlay and Slurry Seal Program Expenditure Account
M0084233-5161.001 to the 2012-13 Federal Overlay Program Expenditure Account
M0096233-5161.001; authorize the transfer of $283,825 in project savings of TDA Article 8
Funds (233) from the 2011-12 Federal Overlay Program Expenditure Account
M0089233-5161.001 to the 2012-13 Federal Overlay Program Expenditure Account
M0096233-5161.001; authorize the transfer of $535,400 in Surface Transportation Program
Local (STPL) Funds (202) from the 2013-14 Overlay and Slurry Seal Program Expenditure
Account M0097202-5161.001 to the 2012-13 Federal Overlay Program Expenditure Account
M0096202-5161.001; authorize the appropriation of $1,533,319 in STPL Funds (202) to the
2012-13 Federal Overlay Program Expenditure Account M0096202-5161.001; and authorize
the City Manager or designee to execute all documents, subject to City Attorney approval.
11. FISCAL YEAR 2013-14 ANNUAL CONCRETE REHABILITATION PROGRAM
(CITYWIDE), PROJECTS M0098, M0099, AND T0042 - AWARD CONSTRUCTION
CONTRACT - These capital improvement projects consist of the removal and replacement
of damaged sidewalks, driveway approaches, and curb and gutter, and the construction of
access ramps at various locations within the City.
RECOMMENDED ACTION: City Council approve the plans and specifications for the
Fiscal Year 2013-14 Annual Concrete Rehabilitation Program (Citywide), Projects M0098,
M0099, and T0042; award the construction contract to the lowest responsible bidder, FS
Construction, in the amount of $800,290 and authorize additional work in the amount of
$120,285, for a total contract amount not to exceed $920,575; and authorize the City
Manager or designee to execute all documents, subject to City Attorney approval.
12. RYE CANYON ROAD MEDIAN LANDSCAPE, PROJECT B1012 - AWARD
DESIGN CONTRACT - This project will design the Rye Canyon Road Median Landscape
project.
RECOMMENDED ACTION: City Council award the design contract to Pacific Coast
Land Design, Inc., for the Rye Canyon Road Median Landscape, Project B1012, in the
amount of $58,639, and authorize a contingency in the amount of $5,864, for a total contract
amount not to exceed $64,503; and authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
13. SIGNAL MODIFICATIONS AND IMPROVEMENTS AT GOLDEN VALLEY ROAD
AT ROBERT C. LEE PARKWAY, BOUQUET CANYON ROAD AT CENTRAL
PARK, AND VIA PRINCESSA AT VISTA DEL CANON, PROJECT C4011 -
AWARD CONSTRUCTION CONTRACT - This project will improve overall safety by
upgrading the traffic signals at three intersections to provide protected left -turn phasing,
including modifications to tum pockets and pedestrian ramps compliant with the Americans
with Disabilities Act.
RECOMMENDED ACTION: City Council approve the plans and specifications for the
HSIP-5450(079) Golden Valley Road at Robert C. Lee Parkway, Bouquet Canyon Road at
Central Park, and Via Princessa at Vista Del Canon Signal Modifications and Improvements,
Project C4011; award the construction contract to Palp, Inc., DBA Excel Paving Company, in
the amount of $491,007 and authorize a 15 -percent contingency in the amount of $73,650,
for a total contract amount not to exceed $564,657; decrease Miscellaneous Grant Revenue in
Account 259-4621.001 by $459,500, and decrease Expenditure Account C4011259-5161.001
by $459,500; increase Miscellaneous Federal Grant Revenues in Account 229-4424.009 by
$459,500 and appropriate $459,500 to Expenditure Account C4011229-5161.001; increase
Miscellaneous Federal Grant Revenues in Account 229-4424.009 by $26,000 and appropriate
$26,000 to Expenditure Account C4011229-5161.001; and authorize the City Manager or
designee to execute all documents, subject to City Attorney approval.
14. ADOPT RESOLUTION ACCEPTING HASKELL VISTA LANE INTO THE CITY
STREET SYSTEM - A resolution of the City Council of the City of Santa Clarita,
California, accepting Haskell Vista Lane into the City street system.
RECOMMENDED ACTION: City Council adopt a resolution accepting Haskell Vista
Lane into the City street system.
15. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA
CLARITA AND THE NEWHALL COUNTY WATER DISTRICT REGARDING THE
RESERVATION OF A WELL SITE ON NEWHALL PARK PROPERTY - City staff
and their counterparts from the Newhall County Water District have been working
cooperatively to determine a suitable replacement site for a water well that was retired and
capped to allow for the development of an outdoor green space adjacent to the Newhall
Community Center.
RECOMMENDED ACTION: City Council approve the draft Memorandum of
Understanding (MOU) that has been negotiated between the City of Santa Clarita (City) and
the Newhall County Water District (NCWD), and authorize the City Manager to finalize,
sign, and accept the MOU on behalf of the City.
16. FISCAL YEAR 2012-13 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND
OTHER RELATED REPORTS - The City's independent audit firm, McGladrey LLP, has
completed the City's annual audit for fiscal year ending June 30, 2013. McGladrey LLP
conducted the audit in accordance with generally accepted auditing standards, whereby an
audit plan was prepared and followed to obtain reasonable assurance the City's financial
statements were free from material misstatements.
RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial
Report and other related reports for fiscal year ending June 30, 2013.
17. CITY OF SANTA CLARITA'S FISCAL YEAR 2014-15 STATEMENT OF
INVESTMENT POLICY - Per California Government Code Section 53646, the City
Treasurer may annually present the City's Investment Policy to the City Council to reaffirm
or make any changes to the existing policy.
RECOMMENDED ACTION: City Council adopt the City of Santa Clarita's Fiscal Year
2014-15 Statement of Investment Policy, and direct staff to submit the policy to the
Association of Treasurers United States and Canada (APT US&C) for certification in their
annual award program.
18. CHECK REGISTER NO.6 - Approval of the Check Register.
RECOMMENDED ACTION: City Council approve and ratify for payment the demands
presented in Check Register No. 6.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will 4e accepted once Public Participation begins. Speakers
may not address items that have been considered this evening. Speaker cards may not be
submitted relating to any items listed on the agenda.
STAFF COMMENTS (Matters of Public Participation)
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FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, May 13, 2014, at 6:00 p.m. in
the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that on April 17, 2014, between the hours of
9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita
Sheriffs Station.
2-)&�,
Arming Chaparyan
Interim City Clerk
Santa Clarita, California
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