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HomeMy WebLinkAbout2014-05-13 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, May 13, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - McLean CII\ R& 11SX1160J 01 .I ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar, AWARDS AND RECOGNITIONS Recognition of Luz Medina, teacher of award winning Santa Clarita Ballet Folklorico PRESENTATIONS None PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the April 22, 2014, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. APPOINTMENTS TO THE BOARD OF LIBRARY TRUSTEES — On April 26, 2011, the City Council adopted Resolution 11-27 appointing the Mayor and members of the City Council to serve as the trustees of the Santa Clarita Board of Library Trustees. Former Councilmember Ferry submitted his resignation from the Santa Clarita Board of Library Trustees effective April 23, 2014. To fill this vacancy, it would be appropriate for the City Council to consider and adopt a Resolution appointing Councilmember Acosta to the Board of Library Trustees for a vacancy expiring June 30, 2014. As Mayor Pro -Tem McLean's appointment is scheduled to end at the conclusion of the current fiscal year, it would be appropriate for the City Council to consider re -appointing Mayor Pro -Tem McLean to the Board of Library Trustees for another term. RECOMMENDED ACTION: City Council adopt a resolution appointing Councilmember Acosta to the Santa Clarita Board of Library Trustees for a vacancy expiring on June 30, 2016, and reappointing Mayor Pro Tem McLean to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2017. 4. COMMISSION/PANEL VACANCIES - Terms of various Planning Commissioners, Parks, Recreation & Community Services Commissioners, Arts Commissioners, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2014. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: City Council declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP), and approve the recruitment process. 5. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 53425 - Final Tract Map No. 53425, consisting of approximately 40.20 acres, is located on the north side of Newhall Ranch Road, northwest of the future Golden Valley Road extension. RECOMMENDED ACTION: City Council approve Final Tract Map for Tract No. 53425; accept offers of dedication; make certain findings; instruct the Deputy City Manager to endorse the Special Assessment Statement on face of Final Tract Map; instruct the City Clerk to endorse the Statement on the face of Final Tract Map; and instruct the City Engineer to endorse the Statement on the face of Final Tract Map. 6. 2013-14 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0097 - AWARD CONSTRUCTION CONTRACT - The Annual Overlay and Slurry Seal Program is an integral part of the City's pavement management program and provides pavement and slurry seal asphalt maintenance treatment to selected City streets. RECOMMENDED ACTION: City Council approve the plans and specifications for the 2013-14 Overlay and Slurry Seal Program, Project M0097; award the construction contract to Toro Enterprises, Inc., in the amount of $5,626,397, and authorize a contingency in the amount of $381,320, for a total contract amount not to exceed $6,007,717; authorize an expenditure in the amount of $305,000 to Twining, Inc., for a professional services contract to provide for project inspection and materials testing; authorize an expenditure in the amount of $50,000 to Pavement Engineering, Inc., for a professional services contract to provide for project design support services; authorize the City Manager or designee to execute,all necessary documents, subject to City Attorney approval. 7. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE STATE OF CALIFORNIA NATURAL RESOURCES AGENCY FOR ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FUNDING - Acquisition of property within the City's southern border to preserve wildlife corridors. RECOMMENDED ACTION: City Council adopt a resolution authorizing submittal of the Southern Border Wildlife Corridor Acquisition Project for an Environmental Enhancement and Mitigation Program (EEMP) Grant application to the California Natural Resources Agency and California Department of Transportation (Caltrans). 8. SUBMISSION OF THE DRAFT FIVE-YEAR (2014-15 THROUGH 2018-19) CONSOLIDATED PLAN FOR THE CITY'S USE OF COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT FUNDS AND FIRST YEAR (2014-15) ANNUAL ACTION PLAN WITH RECOMMENDED CDBG FUNDING ALLOCATIONS - Each year the City receives approximately $1.1 million dollars in Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). In order to receive CDBG funds, the City is required to submit a Consolidated Plan (Con Plan) at least every five years. The City also must develop and submit an Annual Action Plan which outlines the specific ways in which that year's allocation of CDBG funds will be spent. RECOMMENDED ACTION: City Council approve the submission of the draft five-year (FY 2014-15 through 2018-19) Consolidated Plan with its associated priorities, and the first-year Annual Action Plan (FY 2014-15) with the recommended funding therein, to the U.S. Department of Housing and Urban Development. 9. APPROVAL OF THE CITY'S TRANSIT 2014 TITLE VI PROGRAM - The Federal Transportation Administration (FTA) requires transportation agencies to demonstrate compliance with the Title VI of the Civil Rights Act of 1964, by submitting a Title VI Plan update every three years. Now that the City is considered a large urbanized area, City Council must review and approve the Title VI Plan Update prior to its final submittal. RECOMMENDED ACTION: City Council approve the Title VI Program. 10. CHECK REGISTER NO.7 AND NO.8 - Approval of the Check Registers. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Registers No. 7 and No. 8. PUBLIC HEARINGS 11. DOWNTOWN NEWHALL SPECIFIC PLAN 2014 AMENDMENTS (MASTER CASE 13-115) - A request to amend the Downtown Newhall Specific Plan to rename the plan, reformat the plan document, modify the zoning designation of 28 parcels, and to revise the Development Code section to clean up minor errors, reflect updated Unified Development Code sections, better define land use categories, and to include community suggestions. RECOMMENDED ACTION: Consider the stafj`'recommendation: City Council adopt a resolution adopting a Negative Declaration and approving Master Case 13-115, and introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE MASTER CASE 13-115, CONSISTING OF ZONE CHANGE 13-008 AND SPECIFIC PLAN AMENDMENT 13-002 (ZONING AMENDMENT), AMENDING THE DOWNTOWN NEWHALL SPECIFIC PLAN;% Consider the Planning Commission's recommendation: City Council to consider whether or not to include any additional items listed below, as recommended by Planning Commission: A) Allow bed and breakfast uses in the Corridor zone; B) Allow used -merchandise businesses in the Urban Center zone, subject to a Minor Use Permit; and C) Remove the civic designations from certain blocks on Main Street. 0 NEW BUSINESS 12. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the City Council updates the Council Committee Appointments List. As a result of the recent City Council Election ratification the appointments held by former City Councilmember Ferry necessitate replacement by newly elected Councilmember Acosta. RECOMMENDED ACTION: City Council review and discuss the City Council Committee Appointments list. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Jim Stone and Frank Pinto FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, May 27, 2014, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 8, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Armind Chaparyan Interim City Clerk Santa Clarita, California