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HomeMy WebLinkAbout2014-06-10 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, June 10, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Recognition of Sister Cities' Young Authors and Artists Showcase winners Recognition of Jim Ventress on his retirement from the SCV Boys & Girls Club PRESENTATIONS None 2 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the May 27, 2014, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. NEWHALL AVENUE BEAUTIFICATION, PROJECT B2015 - APPROVE DESIGN CONCEPT AND AWARD DESIGN CONTRACT - This project will provide a landscaped median on Newhall Avenue from 80 feet south of the Southern California Regional Rail Authority rail line to 550 feet north of the Antelope Valley Freeway, totaling about 1.2 miles. RECOMMENDED ACTION: City Council approve the median design concept for the Newhall Avenue Beautification, Project B2015; award the design contract to Penfield & Smith Engineering, Inc., in the amount of $183,945, and authorize a contingency in the amount of $18,395 for a total contract amount not to exceed $202,340; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. CITYWIDE WAY -FINDING SIGNAGE PROGRAM FOR PEDESTRIANS AND CYCLISTS, PROJECT T0041 - AWARD DESIGN CONTRACT - This project will design a citywide way -finding signage program for pedestrians and cyclists. RECOMMENDED ACTION: City Council award the design contract to Alta Planning + Design for the Citywide Way -Finding Signage Program for Pedestrians and Cyclists, Project T0041, in the amount of $58,855, and authorize a contingency in the amount of $5,886, for a total amount not to exceed $64,741; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. STORMWATER POLLUTION PREVENTION FEE - INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2014-15 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2014-15. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2014-15." 6. APPROVAL OF EASEMENTS TO BE GRANTED TO THE CASTAIC LAKE WATER AGENCY FOR WATER PIPELINE IMPROVEMENTS TO INCREASE WATER SUPPLY RELIABILITY- Castaic Lake Water Agency's existing pipeline and connections must be upgraded to provide for increased capacity to convey untreated surface water to the nearest treatment plant facilities, increasing water supply reliability. 4 RECOMMENDED ACTION: City Council approve the granting of easements to the Castaic Lake Water Agency (CLWA) for water pipeline improvements and appropriate $2,500 to miscellaneous revenue account 100-4621.001 in the 2014-15 budget. 7. SUBMISSION OF THE DRAFT ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE FOR 2014-2015 THROUGH 2018-2019 AS REQUIRED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN ORDER TO RECEIVE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING - The City of Santa Clarita is an entitlement City which receives annual Community Development Block (CDBG) Grant funding each year from the U.S. Department of Housing and Urban Development (HUD). In order to continue receiving CDBG funds, an Analysis of Impediments to Fair Housing Choice (Al) must be developed and submitted to HUD every five years. The current Al was developed to address the five-year period of 2008-09 through 2013-14. RECOMMENDED ACTION: City Council approve the draft Analysis of Impediments to Fair Housing Choice for 2014-15 through 2018-19, and direct staff to submit the final document to the U.S. Department of Housing and Urban Development, as required. 8. AWARD CONTRACT FOR BID NUMBER LMD-13-14-52 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE 15 (RIVER VILLAGE) AND ZONE 16 (VALENCIA INDUSTRIAL CENTER/PUBLIC WORKS YARD) - Award of a two-year maintenance service contract to Stay Green, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 15 (River Village) and 16 (Valencia Industrial Center/Public Works Yard). RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Stay Green, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 15 (River Village) and 16 (Valencia Industrial Center/Public Works Yard) in the annual amount of $82,548, and authorize a contingency in the amount of $16,510, for a total two-year contract in an amount not to exceed $198,116; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of this two-year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 9. AWARD CONTRACT FOR BID NUMBER LMD-13-14-53 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE 4 (VIA PRINCESSA/SIERRA HIGHWAY), ZONE 8 (FRIENDLY/SIERRA), AND ZONE 26 (CENTRE POINTE COMMERCIAL) - Award a two-year maintenance service contract to Stay Green, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 4 (Via Princessa/Sierra Highway), 8 (Sierra/Friendly), and 26 (Centre Pointe Commercial). RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Stay Green, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 4 (Via Princessa/Sierra Highway), 8 (Friendly/Sierra), and 26 (Centre Pointe Commercial) in the annual amount of $41,280, and authorize a contingency in the amount of $8,256, for a total two-year contract amount not to exceed $99,072.; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of this two-year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 10. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2014-15; and adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2014-15, and set a public hearing for June 24, 2014. 11. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council adopt Resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2014-15 for the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District; adopt the annual report for the 0 Tourism Marketing District (TMD) and a Resolution of Intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District, and set a public hearing for June 24, 2014; and adopt Resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 24, 2014. 12. CHECK REGISTER NOS. 10 AND 11- Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 10 and 11. PUBLIC HEARINGS 13. FISCAL YEAR 2014-2015 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The Fiscal Year 2014-2015 budget process is a six-month effort that began in January. The City Council Budget Subcommittee, which is comprised of Mayor Weste and Mayor Pro Tem McLean, has been involved in the budget process. The proposed budget was presented to the City Council and all the Commissions during the Joint Budget Study Session on May 6, 2014. In addition, on June 3, 2014, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2014-2015 Capital Improvement Program is consistent with the City's General Plan. RECOMMENDED ACTION - City Council and City Council acting as Successor Agency for the former Redevelopment Agency of the City of Santa Clarita conduct the public hearing on the proposed Fiscal Year 2014-2015 Annual Operating Budget and Capital Improvement Program, and schedule the budget for adoption at the June 24, 2014, City Council meeting. 14. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2014-15 staff recommends Citywide fees and charges be adjusted in accordance with the comprehensive fee study. RECOMMENDED ACTION: City Council conduct a public hearing on the proposed fee adjustments; extend the deferment of the collection of Quimby, Bridge and Thoroughfare, and Transit Impact development fees to building permit through June 30, 2015; and adopt a resolution establishing a schedule of fees and charges for City services. 15. APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005) A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD - The Albert Einstein Academy for Letters, Arts and Sciences (Applicant) proposes to operate a primary school consisting of up to 650 students in grades K-6, with an additional 37 teachers and employees. The Planning Commission considered the project on March 4, 2014 and, in a unanimous 5-0 vote, approved staffs recommendation to deny the project. The Planning Commission action was appealed to the City Council by the Applicant. RECOMMENDED ACTION: City Council continue the public hearing to July 8, 2014. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 24, 2014, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 5, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. ,�L.IILI�et- Armind Chaparyan Interim City Clerk Santa Clarita, California