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HomeMy WebLinkAbout2014-07-08 - AGENDAS - JOINT REGULAR (5)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, July 08, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS None PRESENTATIONS Arts Commission Update PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of 2 Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) C�1�IYWY�I�it7a1Z1]�1ty[KI111s;L I _ u���[�lul i�l`►Illi.� CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and City Council acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency/ Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the June 24, 2014, special and regular meetings. 2. DESIGNATION OF VOTING DELEGATE FOR 2014 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - The League of California Cities (LCC) Annual Conference is scheduled for September 3-5, 2014, in Los Angeles. At this meeting, the LCC membership considers and takes action on resolutions that establish LCC policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. RECOMMENDED ACTION: City Council appoint Mayor Pro Tem McLean as the voting delegate and Councilmember Kellar as the alternate voting delegate for the 2014 League of California Cities Annual Conference. 3. FEDERAL LEGISLATION: HOUSE RESOLUTION 4858 -House Resolution 4858 seeks to establish the San Gabriel National Recreation Area as a unit of the National Park System in the State of California. RECOMMENDED ACTION: City Council support House Resolution 4858 and transmit position statements to Representative Judy Chu, Santa Clarita's federal legislative delegation, appropriate congressional committees, President Barack Obama, and the League of California Cities. 4. STATE LEGISLATION: ASSEMBLY BILL 1522 - Assembly Bill 1522 would enact the Healthy Workplaces, Healthy Families Act of 2014 and require that on or after July 1, 2015, employers provide paid sick leave to employees that work 30 or more days in a calendar year. RECOMMENDED ACTION: City Council adopt the recommendation of the City Council Legislative Subcommittee to oppose Assembly Bill 1522 (Gonzalez) and transmit letters of opposition to Assembly Member Gonzalez, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Brown, and the League of California Cities. 5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ESTABLISHING SUPPORT FOR PROPOSITION 13 AS IT RELATES TO RESIDENTIAL PROPERTIES - At the May 13, 2014, City Council meeting, the City Council expressed interest in considering the adoption of a resolution in support of Proposition 13 as it relates to residential properties. The City Council requested that an item be agendized for a future City Council meeting for a resolution to be considered in anticipation of legislative attempts at the State level to modify the way Proposition 13 applies to homeowners. RECOMMENDED ACTION: City Council adopt a resolution in support of Proposition 13 as it relates to residential properties. 6. CONTRACT FOR CITY-WIDE MULTI -FUNCTION COPIERS - The City currently owns and utilizes copiers from various manufacturers, throughout all City facilities. Based on the input from departments and analysis of copier and printer usage reports, Purchasing staff developed a list of replacement equipment and needs and identified a solution that will realize total savings between $125,000 - $250,000 over the next five years. RECOMMENDED ACTION: City Council award a contract for City-wide multi -function copiers to American Business Machines, a local Santa Clarita business, for a five year contract in the amount of $472,200 plus a 10% contingency of $47,220 for unforeseen overages for a total not to exceed $519,420; and authorize the City Manager or designee to execute all documents, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4 7. FEDERAL RULEMAKING: WIRELESS FACILITY SITES - The Federal Communications Commission has issued a Notice of Proposed Rulemaking and is currently developing an interpretation of Section 6409 of the Middle Class Tax Relief and Job Creation Act as it would apply to local governments. The federal rulemaking could potentially result in local zoning laws and policies related to modifications of existing wireless facilities being preempted by federal mandates requiring local government approval of specific types of modifications to existing wireless facilities. RECOMMENDED ACTION: City Council adopt the recommendation of the City Council Legislative Subcommittee to provide comment to the Federal Communications Commission (FCC) regarding modification of existing wireless facility sites and transmit copies to Santa Clarita's federal legislative delegation and the League of California Cities. 8. STORM DRAIN AND CULVERT UPGRADES, PROJECT N0002 - AWARD DESIGN CONTRACT - This project will design drainage improvements at five locations in the City to correct roadway flooding issues during storm events. Improvements include upsizing road drains and upgrading storm drain inlets and outlets on Wiley Canyon Road approximately 1,500 feet north of Calgrove Boulevard and 13th Street between Pine Street and Arch Street. The project will add curb and gutter, resurface the asphalt, upgrade a storm drain inlet at Old Wiley Canyon Road between Wabuska Street and Powell Drive, and upgrade storm drain inlets to prevent sediment build-up on two locations on Sierra Highway approximately 4,500 and 5,500 feet north of The Old Road. RECOMMENDED ACTION: City Council award the design contract for the Storm Drain and Culvert Upgrades, Project N0002, to Rick Engineering Company, in the amount of $68,700, and authorize a contingency in the amount of $10,300, for a total contract amount not to exceed $79,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT CONTRACTS 12-00396, 12-00397, AND 12-00415 - Approval of the first of three (3) one-year renewal options to Landscape Maintenance District contracts with Stay Green, Inc. and Oakridge Landscape. RECOMMENDED ACTION: City Council approve the first renewal option for landscape services under contract 12-00396 to Stay Green, Inc. for landscape maintenance services for Landscape Maintenance District (LMD) Zones 17 (Railroad Avenue), T-23 (Mountain View), and T-29 (American Beauty) in the amount of $214,500; include a Consumer Price Index request of 0.54 percent, equaling $1,158; and authorize a contingency amount of $80,000 for a total annual amount not to exceed $295,658; approve the first renewal option for landscape services under contract 12-00397 to Oakridge Landscape for landscape maintenance services for LMD Zone T-51 (Valencia High School) in the amount of $84,900; include a Consumer Price Index request of 0.54 percent equaling $458; and authorize a contingency amount of $40,000, for a total annual amount not to exceed $125,358; approve the first renewal option for landscape services under contract 12-00415 to Stay Green, Inc. for landscape maintenance services for LMD Zones T-33 (Canyon Park), T-65 (Fair Oaks Phase I), and T -65A (Fair Oaks Phase II & III) in the amount of $137,081; include a Consumer Price Index request of 0.54 percent equaling $740, and authorize a contingency amount of $40,000 for a total annual amount not to exceed $177,821; authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; and direct staff to return to the Council prior to the conclusion of this first option year to consider authorizing the City Manager or designee to execute up to two remaining annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 10. REIMBURSEMENT TO THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY FOR THE CONSTRUCTION OF FIRE STATION 150 - Fire Station 150 was opened in the City of Santa Clarita in February of last year. The Developer Fee Agreement between the City and the Fire District provides that the City reimburse the Fire District a proportionate share of the total costs associated with land acquisition, construction of fire stations and related fire protection improvements, and apparatus identified in the Fire Station Plan. RECOMMENDED ACTION: City Council approve reimbursement in the amount of $1,311,108.65 to the Consolidated Fire Protection District of Los Angeles County for the construction of Fire Station 150; and amend the Fiscal Year 2013-14 budget by appropriating $1,311,108.65 to expenditure account 16201-5161.001 (Fire District Fees). 11. CHECK REGISTER NO. 13 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. 12. FEDERAL LEGISLATION: ST. FRANCIS DAM DISASTER RECOGNITION - The Santa Clarita Valley Community Hiking Club, through its President, Diane Erskine-Hellrigel, contacted Mayor Weste to request that the City of Santa Clarita support the Club's efforts seeking federal legislation to appropriately recognize the St. Francis Dam Disaster of 1928. Mayor Weste brought the request forward to the City Council and the matter was referred to the City Council Legislative Subcommittee for consideration. The Community Hiking Club has requested that Representative Howard P. "Buck" McKeon (R -CA -25) sponsor legislation authorizing the National Park Service to conduct a study to v determine if the St. Francis Dam Disaster of 1928 meets the criteria for National Memorial designation. RECOMMENDED ACTION: City Council adopt the recommendation of the City Council Legislative Subcommittee to request that Representative Howard P. "Buck" McKeon consider, and if he determines that it is appropriate, introduce legislation authorizing a study to ascertain if the sites and events associated with the St. Francis Dam Disaster of 1928 meet the criteria for designation as a National Memorial, as a unit of the National Park Service. PUBLIC HEARINGS 13. APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005) A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD - The Albert Einstein Academy for Letters, Arts and Sciences (Applicant) proposes to operate a primary school consisting of up to 650 students in grades K-6, with an additional 37 teachers and employees. The Planning Commission considered the project on March 4, 2014, and, in a unanimous 5-0 vote, approved staff's recommendation to deny the project. The Planning Commission action was appealed to the City Council by the Applicant. RECOMMENDED ACTION: City Council to continue the public hearing to the regularly scheduled City Council meeting of October 14, 2014. UNFINISHED BUSINESS 14. NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS - At the regular meeting of May 13, 2014, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel. RECOMMENDED ACTION: Mayor Weste, Mayor Pro Tem McLean, and Councilmember Acosta make nominations, and Council make appointments to the Planning Commission, Parks, Recreation and Community Services Commission, and Arts Commission; and City Council provide direction on the appointments and/or re -open the application period for the Open Space Preservation District Financial Accountability and Audit Panel. 15. METRO DEVELOPMENT AGREEMENT BALLOT MEASURE LETTER SELECTION - On June 24, 2014, the City Council adopted a resolution calling a special election for November 4, 2014, to consider Ordinance 14-02. The Council also requested that the election be consolidated with the County general election of that same date. In response to the receipt of the City's resolution, the County Registrar-Recorder/County Clerk Election Information and Preparation section transmitted to the City a County of Los Angeles General Election Municipal Information Booklet. The booklet indicates that the City can request a particular letter or two -letter combination for the City's Measure (for example "Measure X'), and can also request that particular letters not be used for the City's Measure. RECOMMENDED ACTION: City Council direct staff as to whether or not to submit the Letter Designation Form, and if so, how to complete the form. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Cletus Lyle Harris FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, August 26, 2014, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 3, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Armin6tidparyan Interim City Clerk Santa Clarita, California