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HomeMy WebLinkAbout2014-08-26 - AGENDAS - JOINT REGULAR (3)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, August 26, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title Il) INVOCATION - McLean CALL TO ORDER I"To)rl_SIL\ 1JJ1 FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Casey Fenwick for his help rescuing a shark bite victim Robin Haggenmiller and Zoe Hughes for their water safety education efforts PRESENTATIONS None PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the July 8, 2014, special and regular meetings. 2. AWARD CONTRACT TO INTERWEST CONSULTING GROUP FOR PLAN REVIEW AND INSPECTION SERVICES - Building & Safety has a need for additional contract inspection and plan review services. A contract with Interwest Consulting Group will provide additional staff to help the City meet workload demands. RECOMMENDED ACTION: City Council award a contract to Interwest Consulting Group for plan review and building inspection services in an annual amount not to exceed $175,000, and authorize the City Manager or designee to execute the contract and associated documents, subject to City Attorney approval. 3. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE STATE OF CALIFORNIA NATURAL RESOURCES AGENCY FOR ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FUNDING - Acquisition of property within the City's southern border to preserve wildlife corridors. RECOMMENDED ACTION: City Council adopt a resolution authorizing submittal of the Valley Vista Acquisition Project, located in the Southern Border Wildlife Corridor for an Environmental Enhancement Mitigation Program (EEMP) grant application to the California Natural Resources Agency and California Department of Transportation (Caltrans). 4. FISCAL YEAR 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for $26,749 by the U.S. Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) program. JAG allows state and local governments to support a broad range of activities to prevent and control crime, based on local needs and conditions. RECOMMENDED ACTION: City Council accept Fiscal Year 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance; increase estimated revenues in account 206-4461.015 (Justice Assistance Grant 2014) by $26,749; decrease estimated revenues in account 206-4461.012 (Justice Assistance Grant 2011) by $2,263.73; decrease estimated revenues in account 206-4461.013 (Justice Assistance Grant 2012) by $7,503.39; increase estimated revenues in account 2064461.014 (Justice Assistance Grant 2013) by $1,000; increase estimated expenditures in account 16116-5161.001 (Contractual Services) by $20,194, and in account 16116-5191.001 (Travel and Training) by $6,555; and authorize the City Manager, or designee, to execute all contracts and associated documents, and execute all documents subject to City Attorney approval. 5. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT - The City of Santa Clarita will submit a grant application for the Los Angeles County 2015 Competitive Excess Funds Grant Program, which is administered through the Regional Park and Open Space District. This program provides funds for parks and recreation -related improvements. RECOMMENDED ACTION: City Council adopt a resolution authorizing the submittal of a grant application for the partial rehabilitation of Old Orchard Park through the Los Angeles 4 County Regional Park and Open Space District's 2015 Competitive Excess Funds Grant Program; and adopt a Youth Employment Plan for the project. 6. RESOLUTION AUTHORIZING THE CITY'S PARTNERSHIP IN A GRANT APPLICATION AGREEMENT WITH THE CALIFORNIA WILDLIFE CONSERVATION BOARD AND THE TRUST FOR PUBLIC LAND TO ACQUIRE 302+/- ACRES OF VACANT LAND IN THE NEWHALL PASS - Acquisition of property within the City's southern border to preserve wildlife corridors. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City's partnership in a grant application agreement with the California Wildlife Conservation Board and the Trust for Public Land for funding to acquire 302+/- acres in the Newhall Pass and within the Southern Border Wildlife Corridor Project area. LEASE OF CITY PROPERTY TO SANTA CLARITA STUDIOS FOR USE AS A PARKING LOT- Santa Clarita Studios is the largest film studio in the City of Santa Clarita, with more than a dozen sound stages. In recent years, Santa Clarita Studios has expanded by converting local warehouse space into sound stages. Because of this expansion, along with continued increases in filming in Santa Clarita, Santa Clarita Studios has approached the City about leasing approximately 3.5 acres of City -owned land adjacent to their existing property to be utilized for parking to support their expansion plans. RECOMMENDED ACTION: City Council approve a Ground Lease Agreement (Lease Agreement) with Santa Clarita Studios Corp. (Santa Clarita Studios) for a ten (10) year lease term, with two (2) optional five (5) year extensions; and authorize City Manager or his designee to execute the Lease Agreement with Santa Clarita Studios, subject to City Attorney approval. 8. MAIN STREET HOLIDAY DECORATION PROGRAM - Award an amended agreement with Mobile Illumination to continue the Main Street Holiday Decoration Program in 2014, inclusive of an option to fund and provide year-round tree lighting along Main Street. RECOMMENDED ACTION: City Council review and approve the project specifications for the 2014 Main Street Holiday Decoration program; award a one-year contract in the amount of $128,045 with two, one-year renewal options in the annual amount of $74,305 to Mobile Illumination; transfer $28,045 from Contingency expenditure account 19300-5401.001 to Communications expenditure account 11500-5161.001; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to the contract, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 9. CHECK REGISTER NOS. 14,15, and 16. -Approval of the Check Registers. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 14, 15, and 16. PUBLIC HEARINGS 10. 2014 CONGESTION MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT - The Congestion Management Program is a state -mandated program to mitigate traffic congestion. The Los Angeles County Metropolitan Transportation Authority (Metro) is the state -mandated Congestion Management Agency for Los Angeles County. The City of Santa Clarita is required to hold a public hearing and report new net development activities to Metro to receive Section 2105 state gas tax funds and remain eligible for other state and federal transportation funds. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution self -certifying the City of Santa Clarita to be in conformance with the Congestion Management Program; and direct staff to deliver the adopted resolution and the 2014 Congestion Management Program Local Development Report to the Los Angeles County Metropolitan Transportation Authority on or before September 1, 2014. UNFINISHED BUSINESS 11. NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS - At the regular meeting of May 13, 2014, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel. At the regular meeting of July 8, 2014, the application period was extended to August 15, 2014. RECOMMENDED ACTION: Mayor Weste, Mayor Pro Tem McLean, and 0 Councilmember Acosta make nominations, and Council make appointments to the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of James Gibson, Ronald J. Riddle, and Connie Worden Roberts. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 9, 2014, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Arming Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on August 21, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Arming Chapa6an Interim City Clerk Santa Clarita, California