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Home My WebLink About2014-09-09 - AGENDAS - JOINT REGULAR (4)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, September 09, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. Ist Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Boydston 191 1row CIZe ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Achievement of Excellence in Procurement Award for Purchasing Recognition of Jackie McKnelly, Celebrity Waiter Auction Chair PRESENTATIONS None. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.rrL Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the August 26, 2014, special and regular meetings. 2. AWARD MOWER PURCHASE FOR PARKS DIVISION - As City sports programs continue to grow, bermuda turf has been used on City sports fields which is drought tolerant and stands up better to daily use. A reel mower will help to promote proper turf growing habits while reducing water demands. The use of this type of mower provides a shorter cutting height which promotes a healthy turf. The mower will be used on numerous City Park sports fields with some sites located within Landscape Maintenance District zones. RECOMMENDED ACTION: City Council award a contract to Stotz Equipment for a John Deere 7700a Precision Cut Fairway Mower in an amount not to exceed $61,003.55. Approve this purchase using the National Joint Powers Alliance (NJPA) contract #070313 -DAC. Authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; and authorize the City Manager or designee to execute all documents, in accordance with the terms of the contract, subject to City Attorney approval. 3. CONTRACT AWARD FOR SEASONS MAGAZINE PRINTING - SEASONS, the City's quarterly magazine which provides listings of sports, programs, and recreation offerings, as well as information about what is happening in the City, is mailed to every household in the City on a quarterly basis. RECOMMENDED ACTION: City Council award a contract to DWS, a local Santa Clarita business, for printing the City's award-winning SEASONS magazine, authorize a 5% contingency for unforeseen overages, for a total not to exceed $121,344 for FY 14/15, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; and authorize the City Manager or designee to execute all documents, including subsequent annual renewals, in accordance with the terms of the contract, subject to City Attorney approval. Subsequent contract renewals will include four issues per fiscal year, in an amount not to exceed $161,792. 4. NON -MOTORIZED TRANSPORTATION PLAN UPDATE - The Non -Motorized Transportation Plan was adopted by the City Council in 2008. This update includes additional bicycle and pedestrian facility projects, expanded plan area to include recently annexed communities, and a complete streets section. RECOMMENDED ACTION: City Council adopt the updated Non -Motorized Transportation Plan. 5. CHIQUITA CANYON LANDFILL MASTER PLAN REVISION DRAFT EIR - REQUEST FOR PUBLIC REVIEW EXTENSION - City Council to consider requesting the Los Angeles County Department of Regional Planning extend the public review period of the draft Environmental Impact Report for the Chiquita Canyon Landfill Master Plan Revision an additional 30 days. RECOMMENDED ACTION: City Council direct staff to draft a letter to the Los Angeles County Department of Regional Planning requesting an additional 30 -day extension to the public review period of the draft Environmental Impact Report (EIR) for the Chiquita Canyon Landfill Master Plan Revision. 6, AWARD CONTRACT TO PARTICIPATE IN THE LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM - Award contract to Los Angeles County for the purchase of high-quality aerial imagery and elevation datasets; and Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. RECOMMENDED ACTION: City Council direct staff to execute a Participant Agreement with Los Angeles County (County) and award contract to Los Angeles County for an amount not to exceed $83,200 for the purchase of high-quality aerial imagery and elevation datasets; and authorized the City Manager or designee to execute all contracts and associated documents contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 7. RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT CONTRACTS 12-00322 AND 1240323 - Approval of the fust of three (3) one-year renewal options to Landscape Maintenance District contracts with Stay Green, Inc. RECOMMENDED ACTION: City Council approve the first renewal option for landscape services under contract 12-00322 to Stay Green, Inc. for landscape maintenance services for Landscape Maintenance District (LMD) Zones T2 (Old Orchard), T3 (Valencia Hills), T4 (Valencia Meadows), T5 (Valencia Glen), T6 (Valencia South Valley), and T7 (Valencia Central & North Valley) in the amount of $221,169; include a Consumer Price Index request of 0.54 percent, equaling $1,195; and authorize a contingency amount of $66,709 for a total annual amount not to exceed $289,073; approve the first renewal option for landscape services under contract 12-00323 to Stay Green, Inc. for landscape maintenance services for LMD Zone T17 (Rainbow Glen) in the amount of $10,140; include a Consumer Price Index request of 0.54 percent equaling $55; and authorize a contingency amount of $2,500 for a total annual amount not to exceed $12,695; authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of this first option year to consider authorizing the City Manager or designee to execute up to two remaining annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 8. CHECK REGISTER NO. 17. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 17. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Jennifer Stift. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 23, 2014, at 6:00 p.m. in the Council Chambers, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Amrine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 4, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. ArZn6 Chap Interum Cityerk Santa Clarita, California