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HomeMy WebLinkAbout2014-09-23 - AGENDAS - JOINT REGULAR (5)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, September 23, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must he submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE - Flaming Knights Patrol from Cub Scout Pack 40 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS International Karate Tournament Medal Winners John Michael Laurin, Shannon Laurin, and Gabriel Harris Proclamation declaring October 4 as Rubber Ducky day in the City of Santa Clarita PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. 2 STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the September 9, 2014, special and regular meetings. 2. 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0102 - AWARD DESIGN CONTRACT - The Annual Overlay and Slurry Seal Program improves various streets throughout the City of Santa Clarita by resurfacing and sealing surface cracks to enhance skid -resistant properties and increase pavement life. This results in a smoother ride for traffic, an enhanced appearance of the area, and an extended economic life of the roadway. RECOMMENDED ACTION: City Council award the contract for engineering design services to Pavement Engineering Inc. for the 2014-15 Annual Overlay and Slurry Seal Program, Project MO 102, in the amount of $166,930, and authorize a contingency in the amount of $16,693, for a total contract amount not to exceed $183,623; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. AWARD CONTRACT FOR ANNUAL ARUNDO REMOVAL FROM THE SANTA CLARA RIVER, PROJECT R4003 - Award contract for annual arundo and invasive plant removal from areas of the Santa Clara River. RECOMMENDED ACTION: City Council award a contract to R.A. Atmore & Sons, Inc., in the amount of $487,954 and authorize a contingency in the amount of $6,000 for a total contract amount not to exceed $493,954; and authorize the City Manager or designee to execute all contracts and associated documents upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 4. MAGIC MOUNTAIN PARKWAY/INTERSTATE 5 INTERCHANGE PHASE H IMPROVEMENTS, PROJECT S1003 - ACQUISITION AND TRANSFER OF REAL PROPERTIES (PARCEL 14A AND 14B) - This item is for the acquisition and transfer of real properties for Parcel 14A and 14B as a result of the roadway improvements on Magic Mountain Parkway and The Old Road to close out the project. RECOMMENDED ACTION: City Council authorize the acquisition of Excess Parcel 14A and 14B from the Los Angeles County Department of Public Works; approve the Purchase and Sale Agreement between the City of Santa Clarita and Marquis Valley View LLC and authorize the transfer of Parcel 14A to Marquis Valley View LLC; authorize the transfer of the northern portion of Parcel 14B to Newhall Land and Farming Company; authorize the transfer of the southern portion of Parcel 14B to National Credit Tenant Investment, or its successor; and authorize the City Manager or designee to complete, execute, record, and transfer the right-of-way documents, subject to City Attorney approval. 5. TRAFFIC SIGNAL MODIFICATIONS AT VARIOUS LOCATIONS, PROJECTS C0044, C0045, AND C3014 - AWARD DESIGN CONTRACT - This project will design traffic signal construction plans to enhance safety at the intersections of Lyons Avenue and Newhall Avenue, Whites Canyon Road and Pleasantdale Street, Copper Hill Drive and Decoro Drive, and McBean Parkway and Rockwell Canyon Road/Tournament Road. The traffic signals will be modified to provide protected left turns and eliminate accidents related to permissive left turns. RECOMMENDED ACTION: City Council award the design contract to Iteris, Inc., for the Traffic Signal Modifications at various locations, Projects C0044, C0045, and C3014, in the amount of $73,383, and authorize a contingency in the amount of $7,339, for a total amount not to exceed $80,722; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. AWARD CONTRACT FOR BID NUMBER PR 14-15-08 FOR ARTS MASTER PLAN CONSULTANT- Consideration of contract award to Cultural Planning Group. RECOMMENDED ACTION: City Council award the contract for professional consulting services to Cultural Planning Group for the Arts Master Plan, in the amount of $75,000; authorize the City Manager, or designee, to execute all documents, subject to City Attorney 0 approval. 7. AWARD CONTRACT FOR BID NUMBER LMD-14-15-07 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T8 (SUMMIT) AND 28 (NEWHALL) - Award two-year maintenance service contracts to Stay Green, Inc. and Oak Springs Landscape to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones T8 and 28. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Stay Green, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone T8 (Summit) in the amount of $571,200, and authorize an annual contingency in the amount of $99,000, (a total of $198,000 for two years) for a total two-year contract in an amount not to exceed $769,200; award a two-year maintenance service contract to Oak Springs Nursery, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone 28 (Newhall) in the amount of $99,984, and authorize an annual contingency in the amount of $7,500, (a total of $15,000 for two years) for a total two-year contract in an amount not to exceed $114,984; appropriate funds in the amount of $105,408 from LMD Fund 357 to LMD Zone T8 (Summit) expenditure account 12508-5161.010; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of these two-year contracts to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 8. CHECK REGISTER NO. 18. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 18. NEW BUSINESS 9. PRESERVATION OF 114.21 +/- ACRES OF REAL PROPERTY IN THE NEWHALL PASS AREA, LOS ANGELES COUNTY, ASSESSOR'S PARCELS NOS. 2826-023-010, 013, AND 031 - Preservation of 114.21 +/- acres of real property in the Newhall Pass area for increased access and trails connections to 60 acres of existing City -owned open space at Rivendale Ranch. RECOMMENDED ACTION: City Council approve the purchase of 114.21 +/- acres of real property in the Newhall Pass area for open space preservation, located adjacent to the City's Rivendale Ranch property, portions of Assessor's Parcel Numbers 2826-023-010, 013, and 031, at a total cost of $1,798,531, which includes escrow, title, appraisal fees, and due diligence costs; appropriate $1,798,531 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004; appropriate $50,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008 for the purpose of property improvements, including signage, gates, and construction of a trailhead; appropriate $3,500 as an on-going annual expenditure from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5185.003 for the payment of annual property taxes; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 10. PURCHASE OF 6.53 +/- ACRES OF VACANT LAND IN CANYON COUNTRY, SANTA CLARITA, CA, LOS ANGELES COUNTY ASSESSOR'S PARCEL NOS. 2844-003-003, 2844-005-020, 030 and 031- Purchase 6.53 +/- acres of vacant land in Canyon Canyon for the purpose of siting a community center. RECOMMENDED ACTION: City Council approve the purchase of 6.53 +/- acres of vacant land in the Canyon Country area of Santa Clarita, Assessor's Parcel Numbers 2844-003-003, 2844-005-020, 030, and 031, for the purpose of siting a community center at a total cost of $4,750,000, which includes $50,000 for escrow, title, surveying fees, and due diligence costs; appropriate $4,700,000 from General Fund fund balance (Capital Projects Reserve) to expenditure account 19000-5201.004 for the purchase of the land and appropriate $50,000 from General Fund fund balance (Capital Projects Reserve) to expenditure account 19000-5201.004 for the escrow, title, surveying fees, and due diligence costs; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. 0 STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of of Thomas James LeBrun. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 14, 2014, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA, CERTIFICATION I, Arming Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 18, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. r A m e Chapa i Interim City Clerk Santa Clarita, California