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HomeMy WebLinkAbout2014-10-14 - AGENDAS - JOINT REGULAR (8)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, October 14, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Acosta CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembcrs to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Santa Clarita Friends of Library Volunteers and the National Friends of Libraries Week Proclamation Hispanic Heritage Month Proclamation PRESENTATIONS Los Angeles County Fire Department Presentation on "Pulsepoint" Water Conservation Presentation - Dan Masnada, General Manager, CLWA Santa Clarita 2014 Public Opinion Poll Presentation - Ken Striplin, City Manager PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the September 23, 2014, special and regular meetings. 2. SAN FERNANDO VALLEY COUNCIL OF GOVERNMENTS JOINT POWERS AUTHORITY AGREEMENT AMENDMENTS - At their regular meeting of September 18, 2014, the San Fernando Valley Council of Governments Board of Directors voted unanimously to accept the recommended changes of the working group and to request that each jurisdiction approve the changes to the Joint Powers Authority Agreement. RECOMMENDED ACTION: City Council approve the amendments to the San Fernando Valley Council of Governments Joint Powers Authority Agreement and authorize the City Manager to execute the document, upon completion of a review as to form by the City Attorney. 3. AWARD CONTRACT FOR CITYWIDE PARKING ENFORCEMENT PROGRAM - The City of Santa Clarita strives to provide an efficient response -based parking enforcement service to our residents. The City recently initiated a Request for Proposal (RFP) process for parking enforcement services on July 16, 2014. The process was conducted in compliance with the City's purchasing policy. RECOMMENDED ACTION: City Council award a contract to Data Ticket, Inc. for the Citywide Parking Enforcement Program in an annual amount not to exceed $307,416.32, authorize the City Manager or designee to execute all contracts and associated documents, and execute a three (3) year contract with up to two (2) annual renewal options, not to exceed the above annual amount, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. 4. CENTRAL PARK PHASE IV/TENNIS FACILITY, PROJECT P4013 - AWARD DESIGN CONTRACT - Authorize a professional services contract in the amount of $469,633 for architectural, engineering, and landscape design services for a proposed tennis facility at Central Park. RECOMMENDED ACTION: City Council award the design contract for the Central Park Phase IV/Tennis Facility, Project P4013, to RIM Design Group in the amount of $419,315, authorize a contingency in the amount of $50,318, for a total contract amount not to exceed $469,633; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. AWARD JANITORIAL SERVICES CONTRACT - This contract will provide janitorial services for City Hall; Corporate Yard; Metrolink Stations; the McBean Regional Transit Center; the Transit Maintenance Facility; the Canyon Country Jo Anne Darcy, Valencia, and Old Town Newhall Libraries; Canyon Country Community Center; the Business Incubator, and SCVTV Channel 20 Studios. RECOMMENDED ACTION: City Council reject the bid received from ABM Janitorial Services, Inc., as nonresponsive for failure to provide pricing for all items, as specified in the instructions of Bid GS -14-15-04; acknowledge the letter from Global Building Services requesting to have their bid withdrawn; award the contract to Lee's Maintenance Service, 1, Inc., for janitorial services in the amount of $413,591, and authorize a ten -percent contingency of $41,359, for a total amount not to exceed $454,950; transfer $14,380 from the Council Contingency account 19300-5401.001 to the Corporate Yard Contractual Services Account 14500-5161.001 for janitorial services for the remainder of Fiscal Year 2014-15; authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, execute up to four annual renewal options not to exceed the annual bid amount plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval. 6. VALENCIA LIBRARY ROOF REPLACEMENT, PROJECT M1017 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project will replace the existing roof with a built-up roof with a white gravel surface that is compliant with Title 24 of the California Building Energy Efficiency Standards. RECOMMENDED ACTION: City Council approve the plans and specifications for the Valencia Library Roof Replacement, Project M1017; acknowledge the letter from Best Contracting Services, Inc., requesting to withdraw their bid; award the construction contract to Rey -Crest Roofing & Waterproofing Co. in the amount of $383,785, and authorize a contingency in the amount of $38,379, for a total contract amount not to exceed $422,164; establish spending authority in the amount of $143,615, including taxes, to purchase roofing material from Weatherproofing Technologies, Inc.; and authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney. 7. LOCAL APPOINTMENTS LIST - Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. RECOMMENDED ACTION: City Council approve the Local Appointments List, designate all branches of the Santa Clarita Public Library to receive a copy, and instruct the City Clerk to cause the Local Appointments List to be posted. 8. FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA NO. 2014-1 RIVER VILLAGE AREA C (TRACT 53425 AREA C) - Creation of a special district to maintain a water quality detention basin. RECOMMENDED ACTION: City Council adopt a resolution to initiate proceedings to form Drainage Benefit Assessment Area No. 2014-1 River Village Area C to benefit parcels in Tract 53425 Area C and to approve the Engineer's Report; and set a public hearing for December 9, 2014, as a time and place to hear comments on the proposed action, and close the time period to receive ballots. 9. CHECK REGISTER NO. 19. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19. PUBLIC HEARINGS 10. APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005) A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD - The Albert Einstein Academy for Letters, Arts and Sciences (Applicant) originally proposed to operate a primary school consisting of up to 650 students in grades K-6, with an additional 37 teachers and employees, within the interior of an existing 53,000 square -foot commercial building consisting of 32 classrooms, an indoor gymnasium, and play area at 25300 Rye Canyon Road (Subject Site). The Planning Commission considered the project on March 4, 2014 and, in a unanimous 5-0 vote, approved staff s recommendation to deny the project. The Applicant has appealed the Planning Commission's decision. RECOMMENDED ACTION: City Council direct staff to continue to work with the Applicant on a revised project, draft the appropriate project documents, and continue the public hearing to the regularly scheduled City Council meeting of October 28, 2014. NEW BUSINESS 11. APPROVE LETTER TO BE SENT FROM THE CITY MANAGER TO SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY CHIEF EXECUTIVE OFFICER REGARDING THE VIA PRINCESSA METROLINK STATION - At the regular City Council Meeting on September 23, 2014, the Council directed that an item be agendized regarding a letter to be sent from the City to the Southern California Regional Rail Authority (SCRRA) inquiring as to the feasibility of continuing the operation of the Via Princessa Metrolink Station upon commencement of service at the Vista Canyon Metrolink Station. RECOMMENDED ACTION: City Council approve the draft letter to be sent from the City Manager to the Chief Executive Officer of Southern California Regional Rail Authority (SCRRA) inquiring as to the feasibility of continuing operation of the Via Princessa Metrolink Station upon commencement of service at the Vista Canyon Metrolink Station. 12. ECO -RAPID TRANSIT MEMBERSHIP - City Council to discuss and provide direction on status of Eco -Rapid Transit membership. RECOMMENDED ACTION: City Council receive information and give direction regarding membership in the Eco -Rapid Transit Joint Powers Authority. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 28, 2014, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 9, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. /�- 4& �� ArKind Cha an Interim City Clerk Santa Clarita, California