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HomeMy WebLinkAbout2014-10-28 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, October 28, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS River Rally T -Shirt Designer recognition Proclamation declaring the month of October - 'Breast Cancer Awareness Month" and "Domestic Violence Prevention Month" in the City of Santa Clarita Helen Putnam Award Teen Court 20 Year Anniversary PRESENTATIONS Los Angeles County Economic Development Corporation (LAEDC) 2 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the October 14, 2014, special and regular meetings. 2. SOLEDAD CANYON ROAD MEDIAN REFURBISHMENT, PROJECT B3011 - AWARD CONSTRUCTION CONTRACT - This construction contract is for the Soledad Canyon Road median refurbishment of 16 medians from west of the Saugus Speedway to Commuter Way and from Valley Center Drive to Luther Drive and will enhance the aesthetic of the City of Santa Clarita's most important east -west arterial corridor. RECOMMENDED ACTION: City Council approve the plans and specifications for the Soledad Canyon Road Median Refurbishment, Project B3011; award the contract to R.C. Becker and Son, Inc., in the amount of $1,311,671, and authorize a contingency in the amount of $196,751 for a total contract amount not to exceed $1,508,422; authorize an increased expenditure in the amount of $31,400 to the existing professional services contract with Pacific Coast Land Design for construction support by the project landscape architect and civil engineer, including construction staking and material testing; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. APPROVAL OF FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND ABANDONMENT OF A CERTAIN EASEMENT FOR TRACT NO. 62343 (PENLON ROAD) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 62343. The map is for condominium purposes and is located on Penlon Road south of Soledad Canyon Road. RECOMMENDED ACTION: City Council approve Final Tract Map for Tract No. 62343; accept offers of dedication; certify abandonment of a certain easement; make certain findings; instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of the Final Tract Map; instruct the City Clerk to endorse the Statement on the face of the Final Tract Map; and instruct the City Engineer to endorse the Statement on the face of the Final Tract Map. 4. APPROVAL OF FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, REJECTION OF IRREVOCABLE OFFER OF DEDICATION FOR TRACT NO. 60258-01, FIVE KNOLLS (FORMERLY KEYSTONE), AND APPROVAL OF COVENANT AND AGREEMENT TO DEVELOP PROPERTY TO INCLUDE COMPONENTS OF COMMUNITY BENEFIT - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 60258-01. The map is for condominium purposes and is located on Golden Valley Road north of Newhall Ranch Road. RECOMMENDED ACTION: City Council approve Final Tract Map for Tract No. 60258-01; accept offers of dedication; reject irrevocable offer of dedication; make certain findings; instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of the Final Tract Map; instruct the City Clerk to endorse the Statement on the face of the Final Tract Map; instruct the City Engineer to endorse the Statement on the face of the Final Tract Map; approve the Covenant and Agreement to develop property to include components of community benefit; and authorize the City Manager, or assigned designee, to execute the Covenant and Agreement. 5. RESOLUTION TO REVISE SPEED LIMIT ON COPPER HILL DRIVE, BETWEEN DECORO DRIVE AND 50 FEET NORTH OF COPPERSTONE DRIVE - City staff has completed an engineering and traffic survey for Copper Hill Drive, between Decoro Drive and the City/County limit 50 feet north of Copperstone Drive. The survey indicates the existing 55 -mile -per -hour speed limit can be reduced to 50 miles per hour. RECOMMENDED ACTION: City Council adopt a resolution establishing a 50 -mile -per -hour speed limit for northbound traffic on Copper Hill Drive, between Decoro Drive and the City/County limit 50 feet north of Copperstone Drive, as indicated in the Engineering and Traffic Survey (Study); direct staff to distribute certified copies of the Study to the Los Angeles County Sheriffs Department and Courts; direct staff to implement the necessary signage changes brought about by the provisions of this Study; request the Sheriffs Department continue radar speed enforcement on City streets and highways covered by this Study once the signing changes are made. 6. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1073, 1075, AND 1076 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1073, 1075, and 1076. 7. SANTA CLARITA VALLEY AUTOMOBILE DEALERS ASSOCIATION "SHOP LOCAL" PROGRAM - City Council approve public/private partnership agreement for the Santa Clarita Valley Automobile Dealers Assocation "Shop Local" program. RECOMMENDED ACTION: City Council approve $60,000 for a public/private partnership with the Santa Clarita Automobile Dealers Association for continuing the "Shop Local" program for fiscal year 2014/2015, per the Letter of Agreement; authorize the City Manager to execute up to four annual renewal options, not to exceed the annual amount, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents, subject to City Attorney approval. 8. BUSINESS INCUBATOR LEASE TEMPLATE AND CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE SANTA CLARITA COMMUNITY COLLEGE DISTRICT TO PROGRAM THE SANTA CLARITA BUSINESS INCUBATOR - On March 13, 2012, the City Council approved the Santa Clarita Economic Growth Program, which included the Santa Clarita Business Incubator Program (Incubator), to be developed in partnership with the Small Business Development Center (SBDC) hosted by the Santa Clarita Community College District (COC). In addition to the SBDC and COC, City staff is working with the Santa Clarita Valley Economic Development Corporation (SCVEDC), the Chamber of Commerce, the Valley Industry Association (VIA), and the Old Town Newhall Association (OTNA) on implementing the program. RECOMMENDED ACTION: City Council approve the Consulting Services Agreement with the Santa Clarita Community College District; approve the Santa Clarita Business Incubator Lease Agreement template; increase account 11307.5002.001 by $7,725 for FY14-15 and $15,450 ongoing, and increase account 11307.5161.002 by $1,275 for FY14-15 and $2,550 ongoing; increase revenue account 100-4321.007 by $18,000 for FYI 5-16 and ongoing; and authorize City Manager, or designee, to execute all contract documents and renewals, subject to City Attorney approval. 9. WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER GRANT - FISCAL YEAR 2014-15 - Accept Workforce Investment Act Formula Grant funds and enter into agreements to continue to provide the WorkSource program to Santa Clarita Valley residents and businesses, in partnership with College of the Canyons. RECOMMENDED ACTION: City Council adjust Workforce Investment Act (WIA) Formula Grant funds by $8,801 from the estimated appropriation of $493,702 to $502,503 based on the allocation provided to the City of Santa Clarita through the Antelope Valley Workforce Development Consortium for FYI 4-15; increase estimated revenue in account 259-4441.002 to $503,996 for WIA Formula Grant funds; increase personnel related accounts by $13,238 to reflect the reallocated portion of City administrative staff salary; approve contract between the Antelope Valley Workforce Development Consortium and the City; and authorize City Manager, or designee, to execute all contract documents and renewals, subject to City Attorney approval. 10. CHECK REGISTER NO. 20. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 20. 11. APPROVE LETTER TO BE SENT FROM THE CITY MANAGER TO SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY CHIEF EXECUTIVE OFFICER REGARDING THE VIA PRINCESSA METROLINK STATION - At the regular City Council Meetings of September 23, 2014, the Council directed that an item be agendized regarding a letter to be sent from the City to the Southern California Regional Rail Authority (SCRRA) inquiring as to the feasibility of continuing the operation of the Via Princessa Metrolink Station upon commencement of service at the Vista Canyon Metrolink Station. RECOMMENDED ACTION: City Council approve the draft letter to be sent from the City Manager to the Chief Executive Officer of Southern California Regional Rail Authority (SCRRA) inquiring as to the feasibility of continuing operation of the Via Princessa Metrolink Station upon commencement of service at the Vista Canyon Metrolink Station. 12. LOCAL APPOINTMENT VACANCY - The City of Santa Clarita (City) received notice that the City -appointed representative's term to the Greater Los Angeles Vector Control District Board of Trustees will expire January 5, 2015. RECOMMENDED ACTION: City Council declare the vacancy for the City of Santa Clarita representative to the Greater Los Angeles Vector Control District and approve the recruitment process. PUBLIC HEARINGS 13. APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005) A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD - The Albert Einstein Academy for Letters, Arts and Sciences (Applicant) originally proposed to operate a primary school consisting of up to 650 students in grades K-6, with an additional 37 teachers and employees, within the interior of an existing 53,000 square -foot commercial building consisting of 32 classrooms, an indoor gymnasium, and play area at 25300 Rye Canyon Road (Subject Site). The Planning Commission considered the project on March 4, 2014, and, in a unanimous 5-0 vote, approved staff's recommendation to deny the project. The Applicant has appealed the Planning Commission's decision. RECOMMENDED ACTION: City Council adopt a resolution approving the modified project (Master Case 13-075) which includes the operation of a primary school consisting of a maximum of 250 on-site and 50 home school students in kindergarten through grade 4 within an existing 53,000 square -foot commercial building. NEW BUSINESS 14. CONSIDERATION OF IMPACT FEE DEFERRAL FOR HABITAT FOR HUMANITY PROJECT- Habitat for Humanity has requested fee deferment for their 87 -unit affordable -housing project for veterans located along Centre Pointe Parkway. RECOMMENDED ACTION: City Council approve the deferment of certain development impact fees to issuance of certificates of occupancy for the Habitat for Heroes project (Master Case 12-132); and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - in memory of James Thomas Milota, Sr., Stanley Bronstrup, Jeffrey Schrage, and Grace Siegen FUTURE MEETINGS - The November 11, 2014, meeting will not be held due to the Veteran's Day Holiday. The next regular meeting of the City Council will be held Tuesday, November 25, 2014, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 23, 2014, between the hours of 4:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Santa Clarita, California