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HomeMy WebLinkAbout2014-11-25 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, November 25, 2014 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Recognition of Sheriff Deputies Ince and Caples for receiving Meritorious Conduct Gold Medal Awards for their bravery. Recognition of METRO (Los Angeles County Metropolitan Transportation Authority) for their work on Santa Clarita projects. PRESENTATIONS None. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the October 28, 2014, regular meeting. 2. SANTA CLARITA 2015 LEGISLATIVE PLATFORM -On November 3, 2014, the City Council Legislative Subcommittee reviewed the draft platform and recommends that the Santa Clarita City Council adopt the 2015 Legislative Platform. This document will provide guidance to staff on legislative issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council accept the recommendation of the City Council Legislative Subcommittee and adopt the Santa Clarita 2015 Legislative Platform. 3. FEDERAL ADVOCACY SERVICES: MURRAY, MONTGOMERY AND O'DONNELL - The City of Santa Clarita retains the Washington, D.C. based firm of Murray, Montgomery and O'Donnell (MMO) for federal advocacy services on all issues with the exception of the proposed Soledad Canyon mine. Murray, Montgomery and O'Donnell's current contract expires on December 3l, 2014, concurrent with the conclusion of the 113th Congress. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute, subject to City Attorney approval, a contract for the continuation of professional services with Murray, Montgomery and O'Donnell for the period of January 1, 2015 through December 31, 2016, concurrent with the 114th Congress, with the option to renew for a maximum of two additional years. 4. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS FOR THE INTERSECTION OF CENTURION WAY AND HYSSOP LANE - City staff received a letter from a student at Saugus High School requesting the installation of multiway stop controls at the subject intersection. Staff conducted an analysis and determined the intersection of Centurion Way and Hyssop Lane meets the City's warrants for the installation of multiway stop controls. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop controls for the intersection of Centurion Way and Hyssop Lane. 5. BUS STOP IMPROVEMENTS, PROJECT T0040 - AWARD CONSTRUCTION CONTRACT - This project will provide various bus stop improvements at 25 locations throughout the City of Santa Clarita. Improvements will vary at each location and will include asphalt bus pads, shelters, and conformity with the Americans with Disabilities Act requirements. RECOMMENDED ACTION: City Council approve the plans and specifications for the Bus Stop Improvements, Project T0040; award the construction contract to R.C. Becker and Son, Inc., in the amount of $664,730 and authorize a contingency in the amount of $132,946 for a total contract amount not to exceed $797,676; authorize a contract with BTC Labs Vertical Five for materials testing and inspection services in the amount of $53,138 and authorize a contingency in the amount of $10,862 for a total amount not to exceed $64,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4 6. RESOLUTION AUTHORIZING THE ESTABLISHMENT OF NO -STOPPING ZONES ON MAY WAY NEAR LA MESA JUNIOR HIGH SCHOOL - City staff and La Mesa Junior High School administration have been working together to improve on -campus student drop-off/pick-up operations, traffic operations, and safety on May Way. The establishment of no -stopping zones on May Way is necessary to accommodate the new traffic patterns. RECOMMENDED ACTION: City Council approve a resolution authorizing the establishment of no -stopping zones on May Way. CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) GRANT - FISCAL YEAR 2014-15 - Assembly Bill 1913 (Schiff -Cardenas Crime Prevention Act), signed into law in 2000, provides funding to cities and counties for frontline law enforcement officers and juvenile justice initiatives. Fiscal Year 2014-15 marks the 19th year the City of Santa Clarita has been eligible to receive grant funding from this program, which was originally adopted in 1996 via Assembly Bill 3229 (Brulte). The City of Santa Clarita's estimated allocation for Fiscal Year 2014-15, based on population, is $330,259. RECOMMENDED ACTION: City Council accept the Fiscal Year 2014-15 Citizens' Option for Public Safety (COPS) Grant from the Los Angeles County Auditor -Controller; approve the request from the Los Angeles County Sheriff's Department, Santa Clarita Valley Station, to use the Fiscal Year 2014-15 COPS funds to continue funding the COBRA (Career Offenders Burglary, Robbery, Assault) Team; establish estimated revenues in account 234-4461.003, Supplemental Law Enforcement Grant, by $330,259; appropriate $348,607 to account 16100-5161.001 (Contractual Services) which includes the Fiscal Year 2014-15 grant amount and $18,348 of ending fund balance for this grant in Fiscal Year 2013-14; and authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program, subject to City Attorney approval. 8. APPEAL OF PLANNING COMMISSION DENIAL OF MASTER CASE 13-075 (CONDITIONAL USE PERMIT 13-005), A REQUEST BY ALBERT EINSTEIN ACADEMY FOR LETTERS, ARTS AND SCIENCES TO OPERATE A PRIMARY SCHOOL WITHIN THE BUSINESS PARK ZONE AT 25300 RYE CANYON ROAD - The Albert Einstein Academy for Letters, Arts and Sciences (Applicant) originally proposed to operate a primary school at 25300 Rye Canyon Road (Subject Site). The Planning Commission considered the project on March 4, 2014, and, in a unanimous 5-0 vote, approved staff s recommendation to deny the project. The Applicant has appealed the Planning Commission's decision to City Council. At the City Council meeting of October 28, 2014, the City Council denied the Applicant's request. RECOMMENDED ACTION: City Council adopt a resolution denying Master Case No. 13-075, which includes a request for the approval of a Conditional Use Permit to allow for the operation of a primary school within an existing 53,000 square -foot commercial building at 25300 Rye Canyon Road. 9. BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS - Award two-year maintenance contract for annual backflow prevention device testing throughout the City of Santa Clarita including all City owned facilities, Parks, and Landscape Maintenance Districts. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Backflow Prevention Device Tester to provide contractual maintenance for all City -owned backflow prevention devices in the annual amount of $100,000, and authorize an annual contingency in the amount of $15,000, for a total two-year contract in an amount not to exceed $230,000; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. 10. LANDSCAPE MAINTENANCE DISTRICT RESOLUTIONS INITIATING PROCEEDINGS, AND APPROVING AN ENGINEER'S REPORT ANNEXING PARCELS IN TRACT 62343 INTO DISTRICT NO. 1 AS ZONE 30 (PENLON) - Procedural action to create and annex into the Landscape Maintenance District No. 1 Zone Number 30 (Penton) to maintain and improve landscape improvements as required by the conditions of approval adopted during the entitlement of the Penlon development project. RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings to annex parcels within Tract 62343 into Landscape Maintenance District No. 1 (LMD No. 1) as Zone 30 and intent to order annexations into and creation of a new zone in the LMD No. 1, approve the Engineer's Report, and levy assessments beginning in Fiscal Year 2015-16; and set a public hearing for January 13, 2015, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. 11. CHECK REGISTER NO. 21 AND NO. 22. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 21 and 22. NEW BUSINESS 12. FINANCIAL SUPPORT FOR THE CONSTRUCTION OF THE NEW SANTA CLARITA VALLEY SENIOR CENTER FACILITY - The existing Santa Clarita Valley Senior Center facility is unable to meet the current and future needs of providing services to senior citizens in Santa Clarita. This item is to discuss potential funding for the construction of a new facility for Santa Clarita Valley Senior Center. RECOMMENDED ACTION: City Council commit and appropriate $3,000,000 toward the construction of a new Santa Clarita Valley Senior Center and appropriate funds from Capital Projects Reserve to expenditure account 19000-5161.001, pending the execution of an agreement between the City and the Santa Clarita Valley Committee on Aging; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT- In memory of Henry Schultz, Martin W. Forinash, Robert Newhall Chesebrough 111, and Clem Cox. FUTURE MEETINGS There will be a special meeting of the City Council on Tuesday, December 9, 2014 at 5:00 p.m., followed immediately by the regular meeting at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION 1, Kevin Tonoian, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on November 20, 2014, betweeg4he hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hail anc Ae Santa Clarita Sheriffs Station. / Kevin City C Santa