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Home My WebLink About2014-09-09 - MINUTES - JOINT REGULAR (6)CALL TO ORDER Mayor Weste called to order the special meeting at 5:30 p.m. ROLL CALL All councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose ' of holding a: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d) (1) Jim Soliz and Rosemarie Sanchez -Fraser v. City of Santa Clarita; and DOES 1-100, inclusive Los Angeles County Superior Court - Central District Case No.: BC 512735 RECESS AND RECONVENE Mayor Weste recessed the meeting to Closed Session at 5:31 p.m. and reconvened the meeting. at 6:05 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6:05 p.m. INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President Weste called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:08 p.m. Meeting Minutes 1 September 9, 2014 CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:30 P.M. MINUTES OF JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. SEPTEMBER 9, 2014 CALL TO ORDER Mayor Weste called to order the special meeting at 5:30 p.m. ROLL CALL All councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose ' of holding a: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d) (1) Jim Soliz and Rosemarie Sanchez -Fraser v. City of Santa Clarita; and DOES 1-100, inclusive Los Angeles County Superior Court - Central District Case No.: BC 512735 RECESS AND RECONVENE Mayor Weste recessed the meeting to Closed Session at 5:31 p.m. and reconvened the meeting. at 6:05 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6:05 p.m. INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President Weste called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:08 p.m. Meeting Minutes 1 September 9, 2014 ROLL CALL All Councilmembers were present. ' FLAG SALUTE Councilmember Boydston led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by McLean, second by Boydston, to approve the agenda pulling items 4 and 5 for comment. Hearing no objections, it was so ordered. AWARDS AND RECOGINITIONS Mayor Weste and Council recognized the City's Purchasing Division for winning the Achievement of Excellence in Procurement Award from the National Procurement Institute. Mayor Weste and Council recognized Jackie McKnelly, Celebrity Waiter Auction Chair, and I presented her with a certificate. PUBLIC PARTICIPATION Addressing the Council was Stephen Daniels, regarding Measure S; Michael Stern, regarding the Sober Living Center on Happy Valley; Rani Wolkin, regarding the Valley Recovery and Treatment Center; Jeff Hacker, regarding the Valley Recovery and Treatment Center; Alan Ferdman, representing the Canyon Country Advisory Committee, regarding Measure S, water conservation, and notation of the upcoming Canyon Country Advisory Committee meeting; Adrian Suarez, regarding the Valley Recovery Center; and Steve Petzold, regarding library services and SCVTV Measure S information. CITY MANAGER COMMENTS City Manager Ken Striplin commented regarding the enforcement issues of the treatment center on Happy Valley and commented regarding Mr. Petzold's email stating that a response is forthcoming; City Attorney Joseph Montes commented regarding the limits of the City in providing impartial information on Measure S; Councilmember Kellar commented regarding the sale of the home now being used as a treatment center; Mayor Weste inquired and City Attorney Montes responded as to the licensing requirements of the treatment centers and requested that the City Attorney obtain a copy of the legislation and have it mailed out to all residents in the neighborhood; Councilmember Boydston inquired and City Manager Ken Striplin responded regarding any written communication that may have been sent to the treatment center. ' Meeting Minutes 2 September 9, 2014 COMMITTEE REPORTS/COUNCILMEMBER COMMENTS ' Councilmember Boydston commented regarding residents reporting the City's broken sprinklers; and commented regarding obtaining Council consensus to have a representative from one of the water companies to give an overview to the Council on the City's water usage, Council concurred. Mayor Pro Tem McLean commented regarding the League of California Cities conference and that the City was given an award for the Drug Free Youth in Town (DFYIT) program; commented regarding High Speed Rail concerns and the upcoming meeting on September 16 encouraging all to attend; commented regarding the Mobility 21 Transportation conference; and commented on the River Rally event being held on September 20. Councilmember Acosta commented regarding 9/11 and the Hands on Santa Clarita 9/11 Day of Service and Remembrance event; commented regarding the Trinity Castle event also being held on 9/11; commented regarding the Santa Clarita Valley Latino Chamber of Commerce Gala; and commented regarding Mobility 21 Transportation Conference and the State's possible attempt to tax drivers on the number of miles driven each year or a flat rate if the mileage isn't significant. Councilmember Kellar commented regarding the event honoring Congressman Buck McKeon at the Hyatt and benefiting the Boys and Girls Club; and commented regarding Concerts in the Park and the September 26 and 27 Music Festival at the Valencia Country Club. ' Mayor Weste commented regarding the Home Depot volunteers at the Habitat for Humanity for Veterans housing project; commented regarding the Scoops for Safety program; commented regarding the proclamation done in recognition of the 50th anniversary of the Wilderness Act; commented regarding the Youth Grove Evening of Remembrance at Central Park on September 10; and requested that the meeting be adjourned in memory of Jennifer Stift. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the August 26, 2014, special and regular meetings. ITEM 2 CONSENT CALENDAR AWARD MOWER PURCHASE FOR PARKS DIVISION As City sports programs continue to grow, bermuda turf has been used on City sports fields which is drought tolerant and stands up better to daily use. A reel mower will help to promote proper turf growing habits while reducing water demands. The use of this type of mower provides a shorter cutting height which promotes a healthy turf. The mower will be used on numerous City Park sports fields with some sites located within Landscape Maintenance District zones. City Council award a contract to Stotz Equipment for a John Deere 7700a Precision Cut ' Fairway Mower in an amount not to exceed $61,003.55. Approve this purchase using the National Joint Powers Alliance (NJPA) contract #070313 -DAC. Authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, Meeting Minutes 3 September 9, 2014 subject to City Attorney approval; and authorize the City Manager or designee to execute all documents, in accordance with the terms of the contract, subject to City Attorney approval. ' ITEM 3 CONSENT CALENDAR CONTRACT AWARD FOR SEASONS MAGAZINE PRINTING SEASONS The City's quarterly magazine which provides listings of sports, programs, and recreation offerings, as well as information about what is happening in the City, is mailed to every household in the City on a quarterly basis. City Council award a contract to DWS, a local Santa Clarita business, for printing the City's award-winning SEASONS magazine, authorize a 5% contingency for unforeseen overages, for a total not to exceed $121,344 for FY 14/15, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; and authorize the City Manager or designee to execute all documents, including subsequent annual renewals, in accordance with the terms of the contract, subject to City Attorney approval. Subsequent contract renewals will include four issues per fiscal year, in an amount not to exceed $161,792. ITEM 4 CONSENT CALENDAR NON -MOTORIZED TRANSPORTATION PLAN UPDATE The Non -Motorized Transportation Plan was adopted by the City Council in 2008. This update includes additional bicycle and pedestrian facility projects, expanded plan area to include I recently annexed communities, and a complete streets section. City Council adopt the updated Non -Motorized Transportation Plan. Addressing the Council on this item was Nina Miskoi. ITEM 5 CONSENT CALENDAR CHIQUITA CANYON LANDFILL MASTER PLAN REVISION DRAFT EIR - REQUEST FOR PUBLIC REVIEW EXTENSION City Council to consider requesting the Los Angeles County Department of Regional Planning extend the public review period of the draft Environmental Impact Report for the Chiquita Canyon Landfill Master Plan Revision an additional 30 days. City Council direct staff to draft a letter to the Los Angeles County Department of Regional Planning requesting an additional 30 - day extension to the public review period of the draft Environmental Impact Report (EIR) for the Chiquita Canyon Landfill Master Plan Revision. Addressing the Council on this item was Susie Evans, Abigail DeSesa, Dr. Faye Snyder, Steven Lee, and Lloyd Carder. ITEM 6 CONSENT CALENDAR AWARD CONTRACT TO PARTICIPATE IN THE LOS ANGELES REGION — IMAGERY , ACQUISITION.CONSORTIUM Award contract to Los Angeles County for the purchase of high-quality aerial imagery and elevation datasets; and Authorize the City Manager or designee to execute all contracts and Meeting Minutes 4 September 9, 2014 ' associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. City Council direct staff to execute a Participant Agreement with Los Angeles County (County) and award contract to Los Angeles County for an amount not to exceed $83,200 for the purchase of high-quality aerial imagery and elevation datasets; and authorized the City Manager or designee to execute all contracts and associated documents contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. ITEM 7 CONSENT CALENDAR RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT CONTRACTS 12-00322 AND 12-00323 Approval of the first of three (3) one-year renewal options to Landscape Maintenance District contracts with Stay Green, Inc. City Council approve the first renewal option for landscape services under contract 12-00322 to Stay Green, Inc. for landscape maintenance services for Landscape Maintenance District (LMD) Zones T2 (Old Orchard), T3 (Valencia Bills), T4 (Valencia Meadows), T5 (Valencia Glen), T6 (Valencia South Valley), and T7 (Valencia Central & North Valley) in the amount of $221,169; include a Consumer Price Index request of 0.54 percent, equaling $1,195; and authorize a contingency amount of $66,709 for a total annual amount not to exceed $289,073; approve the first renewal option for landscape services under contract 12-00323 to Stay Green, Inc. for landscape maintenance services for LMD Zone T17 ' (Rainbow Glen) in the amount of $10,140; include a Consumer Price Index request of 0.54 percent equaling $55; and authorize a contingency amount of $2,500 for a total annual amount not to exceed $12,695; authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of this first option year to consider authorizing the City Manager or designee to execute up to two remaining annual renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments. ITEM 8 CONSENT CALENDAR CHECK REGISTER NO. 17. Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 17. Mayor Weste requested that staff investigate the comment regarding Rocketdyne dirt and hazardous waste issue. Motion by Kellar, second by Boydston, to approve the Consent Calendar. Meeting Minutes 5 September 9, 2014 On roll call vote: Ayes: Kellar, Acosta, McLean, Boydston, Weste ' Noes: None Absent: None Motion carried. Meeting Minutes 5 September 9, 2014 PUBLIC PARTICIPATION CONTINUED ' Larry Murry, representing his daughter Lauren Parker regarding response/sensitivity by the Sheriff's Department to domestic violence matters; and Evan Decker, representing the Santa Clarita Valley Historical Society, regarding Mentryville Restoration. Two written comment cards were received. ADJOURNMENT Mayor Weste adjourned the meeting in memory of Jennifer Stift at 7:43 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held on Tuesday, September 23, 2014, at 6:00 p.m. in the Council Chambers, 15` floor of the City Ha11g�Valencia Blvd., Santa Clarita, CA. /--� MAYOR ATTEST: i I► u -F :.SPA Meeting Minutes 6 September 9, 2014