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Home My WebLink About2014-02-11 - MINUTES - SPECIAL/JOINT REGULAR (2)' CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:00 P.M. CITY OF SANTA CLARITA JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. FEBRUARY 11, 2014 CALL TO ORDER Mayor Weste called to order the special meeting at 5:03 p.m. ROLL CALL All councilmembers were present. PUBLIC PARTICIPATION Addressing the Council was Doug Fraser. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose ' of holding a: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Government Code Section 54956.9(d) (1) Jim Soliz and Rosemarie Sanchez -Fraser v. City of Santa Clarita; and DOES IA00, inclusive Los Angeles County Superior Court- Central District Case No.: BC 512735 Santana v. City of Santa Clarita, et al. Los Angeles County Superior Court, Case No. BC496346 CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.8 Assessor's Parcels Nos. 2848-008-001 and 2848-02-086 Negotiating Parties: Prucres Inc. and MP Property Partners 90 Acres LLC City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment 46 billboard structures and associated lease rights located along Newhall Avenue, Railroad Avenue, Bouquet Canyon Road, Soledad Canyon Road, Sand Canyon Road, and Sierra Highway Negotiating Parties: Edwards Outdoor Advertising, Inc. ' City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment Meeting Minutes I February 11, 2014 RECESS AND RECONVENE ' Mayor Weste recessed the meeting to Closed Session at 5:03 p.m. and reconvened the meeting at 6:15 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was required to be reported and that Mayor Weste did not participate in the discussion of 46 billboards structures matter listed on the agenda. ADJOURN Mayor Weste adjourned the meeting at 6:15 p.m. INVOCATION Councilmember Kellar delivered the invocation. CALL TO ORDER Mayor/President Weste called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:17 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE ' Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Ferry, second by McLean, to approve the agenda pulling item 4 for public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGINITIONS Mayor Weste and Council presented the American Public Works Association (APWA) High Desert Branch "2013 Best Environmental Project of the Year" award for the Bouquet Canyon Creek Restoration Project to Heather Merenda, Environmental Services Program Coordinator, and Environmental Services staff. Meeting Minutes 2 February 11, 2014 ' Rob Challinor, Superintendent of the Hart School District was recognized for his service to the community and partnering with the City to launch the Heroin Kills campaign and Drug Free Youth in Town (DFYIT) program. PUBLIC PARTICIPATION Addressing the Council was Doug Fraser representing Caravilla Mobile Home Park residents regarding meeting with Mayor Pro Tem McLean, Alan Ferdman regarding billboards, James Farley regarding the Redflex red light camera contract, Carl Boyer regarding County reform, and Santiago Cervantes regarding Section 8 housing and California unemployment. CITY MANAGER COMMENTS City Manager Ken Striplin commented regarding Mr. Ferdman's comments and notified him that the billboards item has been agendized for the meeting of February 25; commented regarding Mr. Farley's comments and the Redflex red light camera contract; commented regarding Mr. Cervantes' comments and requested staff contact him directly; and commented that Councilmember Boydston's reimbursement request has been honored and a reimbursement policy is being drafted to be presented to Council at a later date. Mayor Pro Tem McLean inquired about the timing on the yellow lights on stop lights and Councilmember Boydston requested and Council concurred to have the red light contract brought before Council for further review and discussion prior to contract renewal. ' COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar commented regarding attending the Hart Baseball 60 year anniversary event on February 8 with Mayor Weste, and requested that the Hart Baseball Chairperson be honored at a future Council meeting. Councilmember Ferry made no comments. Councilmember Boydston commented regarding Thursdays @ Newhall that will commence in March; commented on looking forward to a report from the City Attorney's office regarding Mr. Fraser's comments on rent increases; commented regarding County reform; commented regarding Section 8 Housing; and commented regarding Mr. Ferdman's comments on the billboards and stated that issue will be brought before Council at the February 25 City Council meeting. Mayor Pro Tem McLean commented regarding Mr. Boyer and County reform and inquired whether an online survey can be done to gauge public interest; commented regarding the High Speed Rail Stakeholders Workshop that she and Councilmember Boydston attended and stated that a new type of high speed rail system is currently being proposed at a cost of 30 billion dollars along with an extended project timeline and that she continues to propose a tunnel extension through Sand Canyon or bypass Santa Clarita altogether; commented on the candidate forum conducted on February 6 and encouraged residents to watch it on The Signal's website; ' commented on the ribbon cutting ceremony and opening of the ceramic art studio on 6s' Street in Old Town Newhall; commented regarding the Principal for a Day program that was held on Meeting Minutes 3 February 11, 2014 February 14 at Rio Norte Jr. High School where a discussion was held regarding the Common I Core Program now taught as a national standard. City Manager Striplin commented regarding the County reform issue which was previously discussed at a Study Session held within the last year, and the lack of public participation during the meeting. Councilmember Boydston commented regarding the High Speed Rail meeting that he and Mayor Pro Tem McLean attended and that a proposal was introduced to run the entire rail line outside of Santa Clarita. Mayor Weste commented regarding the Gateway Project at the 14 Freeway and Sand Canyon Road will have a ribbon cutting on February 26 at 11:00 a.m.; invited residents to view the art exhibits on display right now at the three Santa Clarita Public Libraries; and requested that the meeting be adjourned in honor of Rosie Matuz and Eileen Blanchard. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the January 28, 2014, special and regular meetings. ' ITEM 2 CONSENT CALENDAR AWARD CONTRACTS FOR "AS NEEDED ELECTRICAL SERVICES" The City maintains lighting and electrical for multiple buildings, paseos, parks, playgrounds, pedestrian bridges, tunnels, train stations and libraries within the City limits. There has been an ongoing need by City department staff, for "on-call" Electrical Contractor services for repairs and service calls, many of which are needed on an emergency basis. Because these service needs cannot be foreseen, the City of Santa Clarita sought to solicit bids from qualified contractors with a valid California State Contractor's Class A or C-10 License, DIR (Department of Industrial Relations) Certified, for on-call electrical contracts for maintenance and repairs. City Council award contracts to T&D Electric, H&S Electric, and Michael's Electrical for "As Needed Electrical Services" in an amount not to exceed $150,000 per contract; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder(s)/proposer(s) in the event an awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval. ITEM 3 CONSENT CALENDAR AWARD CONTRACTS FOR "AS NEEDED, GENERAL CONTRACTOR SERVICES" The City maintains and leases multiple buildings, paseos, parks, playgrounds, bus stops, pedestrian bridges, tunnels, train stations and libraries within the City limits. There has been an ' ongoing need by City department staff, for on-call General Contractor services for repairs and service calls, many of which are needed on an emergency basis. Because these service needs Meeting Minutes 4 February 11, 2014 ' cannot be foreseen, the City of Santa Clarita sought to solicit bids from qualified contractors with a valid California State Contractor's Class B License, for on-call general contracts for maintenance and repairs. City Council award contracts to Sparta Builders, Fast -Track Construction, and H&F Gomez Construction for "As Needed General Contractor Services" in the amounts of $150,000 per contract; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder(s)/proposer(s) in the event an awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval. ITEM 4 CONSENT CALENDAR PURCHASING POLICY UPDATE In an ongoing effort to streamline processes and to provide greater opportunities for the City to "Shop Local," staff has reviewed the Purchasing Policy of the Municipal Code and is recommending changes to that Code. These changes are primarily in three different categories, 1) Administrative clean-up of language, 2) updates to remain consistent with State of California policies, and 3) updates to streamline the purchasing process and encourage more local spending, while continuing to obtain the best price for goods and services. The current Purchasing Policy was adopted by the City Council on April 24, 2012. None of the recommended changes will affect the dollar thresholds that are required to be approved by City Council, that threshold will remain $50,000 for standard purchases, and $175,000 for Public Works projects, as required by . the State. Approve updates to the City of Santa Clarita's current Purchasing Policy in an effort to streamline the process and provide greater opportunities for the City to "Shop Local." Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented regarding the current policy as a specific, fair, and transparent system; and City Attorney Joseph Montes commented regarding the clarifications made in the updated Purchasing Policy regarding bid protests. Councilmember Boydston inquired whether this was a standard type of policy in other cities. City Attorney Joseph Montes clarified that the policy addresses certain types of contracts where funding sources dictate the bid protest procedures and that a bid protest should be resolved prior to the contract being awarded by Council. ITEM 5 CONSENT CALENDAR SOLEDAD CANYON ROAD MEDIAN REFURBISHMENT, PROJECT B3011 - AWARD DESIGN CONTRACT This project will design the proposed Soledad Canyon Road median refurbishment and enhance the aesthetic of Santa Clarita's most important east -west arterial corridor. City Council award the design contract to Pacific Coast Land Design for the Soledad Canyon Road Median Refurbishment, Project B301 I, in the amount of $117,663 and authorize a contingency in the ' amount of $17,650 for a total contract amount not to exceed $135,313; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Meeting Minutes 5 February 11, 2014 ITEM 6 ' CHECK REGISTER N0.2 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 2. Motion by Kellar, second by Ferry, to approve the Consent Calendar. On roll call vote: Ayes: Kellar, Ferry, McLean, Boydston, Weste Noes: None Absent: None Motion carried. PUBLIC PARTICIPATION CONTINUED Addressing the Council was Berta Gonzales -Harper regarding the billboards issue. ADJOURNMENT Mayor Weste adjourned the meeting in memory of Rosie Matuz and Eileen Blanchard at 7:28 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, February 25, 2014, at 6:00 ' p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MAYOR ATTEST: i CITY CLERK Meeting Minutes 6 February 11, 2014