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Home My WebLink About2014-06-24 - RESOLUTIONS - 2014-15 ANNUAL BUDGET (6)RESOLUTION NO. 14-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2014-2015, MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED, AND ESTABLISHING FISCAL POLICIES WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2014, and ending June 30, 2015, was submitted by the City Manager to the City Council and is on file with the City Clerk, and WHEREAS, the City Council of the City of Santa Clarita is charged with the ultimate oversight of the fiscal activity of the City government; and WHEREAS, the City Council is resolved to adopt best practices in the prudent exercise of its oversight responsibilities; and WHEREAS, the City Council held a Public Hearing on the proposed budget on June 10, 2014. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2014, and ending June 30, 2015. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the Fiscal Year commencing July 1, 2014, and ending June 30, 2015. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. Each and every fund listed in the budget referenced herein above in I Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of ' Fiscal Year 2013-2014 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION 10. All purchase order commitments outstanding on June 30, 2014, are hereby continued and will become a part of the budget referenced herein above in Section 1. SECTION 11. The annual contracts detailed in Exhibit A are hereby approved and authorized for the Fiscal Year commencing July 1, 2014, and ending June 30, 2015. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2013, and ending June 30, 2014, shall be amended to incorporate the budget adjustments detailed in Exhibit B. SECTION 13. Adopt a comprehensive set of fiscal policies as incorporated in the budget referenced herein above in Section 1. SECTION 14. The City Clerk shall certify to the adoption of this Resolution. 11 PASSED, APPROVED, AND ADOPTED this 24th day of June 2014. ATTEST: IN19&IM C CL DATE: 711611I" STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Amrine Chaparyan, Interim City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 24th day of June 2014, by the following vote: AYES: COUNCILMEMBERS: Kellar, Acosta, McLean, Boydston, Weste NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None IWItRIM CL Exhibit A City of Santa Clarita Contractual Agreements - Authorization Requests Fiscal Year 2014-2015 Request Vendor Current Requested Description of Request Number Contract Contract Amount amount if different 1 ABM Services, Inc. $187,437.83 $204,837.83 Increase of $17,400 is for janitorial services at the Business Incubator ($6,600), McBean Transfer Station ($6,000), and the Corporate Yard ($4,800) Alltech Industries, Inc. $316,902.10 $319,652.10 Increase of $2,750 is due to nightly, after hours security of the libraries that was not included in the original contract. Los Angeles County $112,366.00 $153,735.00 Request to increase contract by $41,369 for rodent General Services control, to include the additional newly annexed Agreement GSA areas. Los Angeles County - $250,000.00 Renewal of five year agreement for Industrial Waste Public Works Services. The total agreement amount is $1,250,000 for the term spanning 2010 through 2015. The annual contract amount is $250,000. 5 AT&T Phone Services $185,000.00 Request to authorize staff to expend an amount not to exceed $185,000 in FY 14/15 for telephone utility (land line/long-distance phone services, data circuits, and Internet services with AT&T). Verizon Wireless $60,000.00 $120,000.00 Request to authorize staff to expend an amount not to exceed $120,000 in FY 14/15 for mobile phone operational related service with Verizon Wireless. Requested increase of $60,000 reflects the transition of all City -maintained Smart and Cellular Phones to Verizon prior to conclusion of FY 13/14. CompuCom $120,000.00 $70,000.00 Request to authorize staff to expend an amount not to exceed $70,000 in FY 14/15 for Microsoft Server, MS Office, VMware, and other software licensing needs. Reduction in expenditure is due to a decrease in software licensing requirements. Dell $150,000.00 Request to authorize staff to expend an amount not to exceed $150,000 in FY 14/15 for computer and network hardware purchases with Dell Computers. HDL $100,000.00 Request to expend an amount not to exceed $100,000 for the Property Tax Management P10— Services and the Sales and Use Tax Audits. Chandler Asset $100,000.00 d Request to expend an amount not to exceed Management $100,000 in FY 14-15 for investment consutling 11 11 1 services and extend contract term to June 30, 2015. 11 Pacific Utility Audit $100,000.00 Request to expend an amount not to exceed $100,000 for auditing of the city's electric utility bills in order to identify billing errors and overcharges. 12 Los Angeles County $140,760.00 Request to authorize staff to expend an amount not Probation Officer to exceed $140,760 for a Probation Officer who monitors the activities of formal and informal probationers in an effort to reduce offender recidivism. This agreement is between Los Angeles County and the City of Santa Clarita; however the Deputy Probation Officer (DPO) will be assigned to provide probation services on behalf of the City as an independent contractor. 13 Robert Wachsmuth- $60,000.00 Request to authorize staff to expend an amount not Drug Intervention to exceed $60,000 to support the intervention Specialist for J -Team component of the Juvenile Intervention Team (J -Team). The intervention component of the J -Team is managed by retired Los Angeles County Sheriffs Sergeant Robert Wachsmuth. 14 Bryan Smith Consulting $259,776.00 $293,420.00 Request to increase contract by $33,644 for EMD monitoring needs of multiple newly annexed areas including Zones T-20 (El Dorado Village), T-44 (Bouquet Canyon), T-48 (Shadow Hills), T-62 (Canyon Heights), T-67 (Miramontes), T-71 (Haskell Canyon Ranch), T-72 Co hill 22). 15 LandscapeConsultmt.com $80,000.00 $112,000.00 Request to increase existing inspection contract by $32,000 for monitoring of new areas and projects including Zone 2008-1 (Newhall Roundabout, Sierra Highway Medians and Via Princessa Median at SR 14), Zone 28 (Bus Shelter), the McBean Park & Ride, and additional parkway improvements in Zone 21. 16 Oak Springs Nursery $48,600.00 $61,310.00 Request to increase contract by $12,710 for the addition of new annexed areas and projects. 17 Oakridge Landscape $147,456.00 $163,956.00 Request to increase contract # 12-00149 (Zones 18 & Tl) by $16,500 for the addition of new annexed areas and to address unforseen repairs. 18 Oakridge Landscape $62,000.00 $76,064.00 Request to increase contract #12-00262 (LMD Transit Facilities) by $14,064 to include the maintenance of the new McBean Park & Ride and to address unforseen repairs. 19 Santa Clarita Valley $375,000.00 $475,000.00 Request to extend two agreements from July 1, 2014 Committee on Aging - June 30, 2015 with the Santa Clarita Valley Committee on Aging, and increase the recreation and wellness programs by $100,000 (for the meals -on -wheels program) for a total of $325,000. The transit related services are $150,000. EXHIBIT B Budget Adjustments (ALL F Fiscal Year 2013-2014 0M 2I6 Amunt Account Title 100 General Fund 4451.001 FEMA Grams 100 General Food 4451.003 2005 Flood Reim-OES 229 Misc Federal Gram 4424.009 Miscellaneous Federal Grams 259 Mise Gram 4621.001 Miscellaneous Revenue 234 COPS Gram 4461.003 Suppl. Law Enforcement Gram 259 Misc Gram 4621.001 Miscellaneous Revenue 259 Man Gram 4471.008 RMDZ Cel Recycle Grant 260 Prop C Local Return 4422.008 Prop C Grams 265 Prop C Gram 4422.008 Prop C Grams 301 Eastside Cyn B&T 4721.002 Other Financing Sources 601 General Furl Capital 721 Selflmarance 100-700 Various 4621.001 MiscellaneousRevenue 4621.001 MiscellaneousRevenue Amount Description S 369,783 Correct grant budget 100,011 Correct grant budget 810,400 Correct funding -various projects (784,400) Comet funding - various projects 27,292 Cornet gram budget 13,600 Comet green budget - SR7S Program 10,000 Newrecycle gram (8,417,834) Comet funding- various projects 8,417,834 Comet funding -various projects 5014,275 Developer credit-GVR and Lost Cyn Rd, roadway improvement and traffic signal at intersection 85,000 From LA County for Northbridge and Chesebrough Park 509,261 Reimb. oflegal fees and settlement payers 4711.000 Transfers In 25,087 AdjustlmerfuMTransfers TOTAL REVENUE ADJUSTMENTS 56,180,309 C 11 EW Db7id4Y Division Title Acwm Amount Title Amount Description 700 12401 IMF Maintenance 5131.002 Gss Utility $ (104,000) Clean Energy mJ -FTA gram revenue offset 700 12401 TMF Maintenance 5161.001 Contractual Services 249,000 Clean Energy adj-FTA gram revenue offset 230 14401 Traffic -Gas Tier 5161,001 Contractual Services 10,400 Correct grant funding match SRTS VIII 301 14404 B&TFmtside 5201.010 Infisstructure 5,014,275 Developer credit-GVR and Lost Cyn Rd, roadway improvement and traffic signal at intersection 259 14407 Safe Routes to School Program 5161.001 Contractual Services 13,600 Correct grant budget 259 14604 Bev Com. Recy Grant 5161.001 Contractual Services 45,000 Beverage Container Recycling Grant 259 14610 CalRecycle RMDZ Gram 5161.001 Contractual Services 10,000 RMDZ Cal Recycle Grain 234 16100 COPS 5161.001 Contractual Services 14,258 Correct grant budget 229 16150 Drug Forfeit -Federal 5161.001 Contractual Services 7,491 Additional drug forfeitures 259 16151 Drug Forfeit -State 5161.001 Contractual Services 7,262 Additional drug forfeitures 259 CIP Various Projects 5161.001 Contractual Services (784,400) Correct grant funding 229 CIP Various Projects 5161.001 Contractual Services 810,400 Correct gram funding 309 F2007 Newhall Library, 5161.001 Contractual Services 31,630 Balance ofbond proceeds 358 P2009 Riverdale Open Space 5161.001 Contractual Services (11,684) Comet current year funding 601 P2009 RiveMale Open Space 5161.001 Contractual Services 11,684 Comet current year funding 260 CIP Various Projects 5161.001 Contractual Services (8,417,834) Correct funding 265 CIP Various Projects 5161.001 Contractual Services 8,417,834 Correct funding 303 51039 NHRR/Sm Francisq. Bridge 5161.001 Contractual Services (242,591) Comet current year funding 230 51039 NHRR/Sm Framisq. Bridge 5161.001 Contractual Services 242,591 Comm cumin year funding 700 10032 SC Transit But Stop Expansion 5161.001 Contractual Services 5,046 Correct gram funding 700 T2005 ARRA-ND Metro Pk Expansion 5161.001 Contractual Services 1,472 Comet gram funding 100-721 Various Personnel Adjustments 5001.000 Personnel Accounts (14,953) Adjust budget -vacation and sick leave Proms 100-700 Various Non-Deparmrmnd 5501.000 Transfers Out 25,087 Adjust lnterfund Transfers TOTAL EXPENDITURE ADIUSIMENIS $5.341,568