HomeMy WebLinkAbout2015-03-10 - AGENDA REPORTS - LMD CONTR 14-00091 RENEWAL (2)Agenda Item: 8
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 10, 2015
SUBJECT: RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT
CONTRACT 14-00091
DEPARTMENT: Administrative Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
Approve the first and only renewal option for landscape services under contract 14-00091 to
Oakridge Landscape, Inc. for landscape maintenance services for Landscape Maintenance
District (LMD) Zones 7 (Creekside), 19 (BridgeporUBouquet), and TI (Faircliff) in the
amount of $84,904; and authorize a contingency amount of $19,500 for a total annual amount
not to exceed $104.404.
2. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval, contingent upon the appropriation of funds by the City
Council in the annual budget for such Fiscal Year.
BACKGROUND
In 2012, the Council directed staff to bring back for their approval landscape maintenance
contracts under c ' onsideration for renewal. Tonight for the City Council's consideration is
renewal of Contract Number 14-0009 1, which provides landscape services for the following
three LMD zones: 7 (Creeksidc), 19 (Bridgeport/Bouquet), and TI (Fairclift).
In 2014, Contract Number 14-00091 was competitively bid and awarded to the lowest,
responsive, responsible bidder by an action of the City Council. The term of the contract is one
year, plus a single -year renewal option.
In early 2015, as a result of the completion of the McBean Bridge Widening Project, ongoing
maintenance for approximately 18,000 square feet of additional landscaping increased the
maintenance contract of LMD Zone 19 by $175 a month, or $2,104 a year. Updated contract
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costs are reflected in the chart below.
Based on actual expenditures during the past year, staff recommends no change to the
contingency amount previously approved by City Council.
Contract
Company
LIVID
2014
2014
2015
2015
Recommended
No.
Zone(s)
Annual
contingencY
Annual
ContirlgencY
Renewal
Base
Base
Amount
Contract
Contract
14-00091
Oakridge
7, 19�
$82,800
$19,500
$84,904
$19,500
$ 104,404
Landscape,
TI
Inc.
Oakridge Landscape, Inc. continues to perform in a manner which is reflective of the City's
high -maintenance standards established under the terms and perfon-nance specifications of their
contracts. Further, based on recent bid results for other LMD maintenance contracts, staff
believes the pricing associated with the renewal option is still competitive within this service
sector. Therefore, in consideration of these factors, staff recommends executing the one-year
renewal option for this contract.
ALTERNATIVE ACTIONS
1. Direct staff to re -bid the contract.
2. Other action as determined by the City Council.
FISCALIMPACT
There is no impact to the General Fund with this action. Funding to support the three contracts
has been appropriated by the City Council in the Fiscal Year2014-15 Budget within the accounts
listed below.
Zone 7 12529-5161.010and 12529-5141.001
Zone 19 12539-516 1.0 10 and 12539-514 1.001
Zone TI 12501-5 161.010 and 12501-5141.001
ATTACHMENTS
Contract 14-00091 (available in the City Clerk's Reading File)
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