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Home My WebLink About2015-02-24 - AGENDA REPORTS - MIN APPROVAL (2)Agenda Item: 1 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR ✓/��'/, CITY MANAGER APPROVAL: DATE: February 24, 2015 SUBJECT: APPROVAL OF MINUTES DEPARTMENT: Administrative Services PRESENTER: Kevin Tonoian RECOMMENDED ACTION City Council and Board of Library Trustees: Approve the minutes of the February 10, 2015, special and regular meetings. BACKGROUND The minutes from the previous City Council and Joint City Council/Board of Library Trustees meetings are submitted for approval. ALTERNATIVE ACTION Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS February 10, 2015 Special Meeting Minutes February 10, 2015 Regular Meeting Minutes 0 Page 1 APPROWED Packet Pg. 7 1.a CITY OF SANTA CLARITA CITY COUNCIL SPECIAL MEETING Tuesday, February 10, 2015 5:30 P.M. City Council Chambers MINUTES CALL TO ORDER F Mayor McLean called to order the special meeting at 5:30 p.m. Z E ROLL CALL o All Councilmembers were present. a PUBLIC PARTICIPATION (one minute limit) W No requests to speak were received. a a CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.8 Star Oil House, 24148 Pine Street, Newhall, CA 91321 Property Acquisition Discussion Negotiating Party: David Ramirez City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Jim Soliz and Rosemarie Sanchez -Fraser v. City of Santa Clarita; and DOES 1400, inclusive Los Angeles County Superior Court - Central District Case No.: BC 512735 RECESS TO CLOSED SESSION Mayor McLean recessed the meeting to Closed Session at 5:31 p.m. RECONVENE TO OPEN SESSION Mayor McLean reconvened the meeting at 6:10 p.m.. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was required to be reported. Page 1 Packet Pg. 8 ADJOURN Mayor McLean adjourned the meeting at 6:10 p.m. ATTEST: CITY CLERK Page 2 MAYOR 1.a Packet Pg. 9 CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, February 10, 2015 6:00 PM City Council Chambers MINUTES INVOCATION Mayor Pro Tem Kellar delivered the invocation. CALL TO ORDER a Mayor/President McLean called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:13 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Boy Scout Troop 602 led the flag salute. EXECUTIVE MEETING APPROVAL OF AGENDA Motion by Weste, second by Boydston, to approve the agenda, pulling item 3 for public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor McLean and Council recognized The Annual Tournament Players Club West Ranch Art and Wine Gala Committee and presented them with certificates. Mayor McLean and Council recognized the outstanding sports achievements at Saugus High School and presented the athletes with certificates. PRESENTATIONS Parks, Recreation and Community Services Commission Chair Ruthann Levison presented the Commission goals for 2015. Packet Pg. 70 PUBLIC PARTICIPATION Addressing the Council was Elaine Ballace regarding the mobile home ordinance; Linda Zuchegna regarding affordable housing; Allan Cameron, representing Affordable Clean Water Alliance, regarding the Sanitation District Environmental Impact Report (EIR); Steven Flamm, representing FPK Security & Investigations, regarding homeless in Santa Clarita; Diane Trautman regarding extension of the Sanitation District EIR; Steve Petzold regarding the Council committee selection process at the meeting of January 27, 2015, and Yes on S Committee. STAFF COMMENTS City Manager Ken Striplin commented on the Brown Act requirements regarding discussion of the mobile home ordinance and the extension of the Sanitation District EIR; and commented regarding the homeless situation and strategies to deal with this matter. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste commented regarding attending a library subcommittee meeting concerning library services in Saugus; invited residents to attend the dedication of River Village Park on Thursday, February 12 at 10:00 a.m.; and requested that the meeting be adjourned in memory of Dennis Powell. Councilmember Acosta commented regarding attending the Straightening Reins Equestrian gala event; commented regarding his experience as Principal for a Day at Canyon High School; and commented that Cowboy Festival tickets are currently on sale. Mayor Pro Tem Kellar commented on his participation as Principal for a Day at Mint Canyon Elementary School; and invited residents to attend the Santa Clarita Valley Economic Development Corporation Forum taking place at the Valencia Hyatt on March 5. Councilmember Boydston commented regarding the Sanitation District Environmental Impact Report and urged Sanitation District Board to request an extension in their upcoming meeting; commented on his participation as Principal for a Day at La Mesa Jr. High School; and inquired of the City Attorney regarding the Yes on S Committee campaign reporting and the responsibility of the City to investigate such matters; requested clarification from Director of Parks, Recreation and Community Services Rick Gould regarding the process of awarding the Arts and Community Services Grants; and commented that the process should be changed. Mayor McLean commented regarding the City working with the US Postal service to relocate the former Newhall Post Office branch back to Newhall; commented on her participation as Principal for a Day at Newhall Elementary School; commented on the San Fernando Valley Council of Governments which is partnering with Move LA, for a Transportation Forum on February 26 to discuss transportation needs; and commented regarding the 50th anniversary of Southern California Association of Governments. Page 2 Packet Pg. t i rA 1.b CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Lauren Weste, Councilmember SECONDER: Dante Acosta, Councilmember AYES: Acosta, Boydston, Kellar, Weste, McLean ITEM 1 APPROVAL OF MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 27, 2015, special and regular meetings. ITEM 2 FISCAL YEAR 2014-15 ANNUAL CONCRETE REHABILITATION PROGRAM (CITYWIDE), PROJECTS M0103, M0104, AND T0045 - AWARD CONSTRUCTION CONTRACT These capital improvement projects consist of the removal and replacement of damaged sidewalks, driveway approaches, curb and gutter, and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Fiscal Year 2014-15 Annual Concrete Rehabilitation Program (Citywide), Projects M0103, M0104, and T0045. 2. Award the construction contract to the lowest responsible bidder, FS Construction, in the amount of $1,145,965 and authorize additional work in the amount of $172,035, for a total contract amount not to exceed $1,318,000. 3. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Page 3 Packet Pg. 12 1.b ITEM 3 VALENCIA BOULEVARD MEDIAN REFURBISHMENT, PROJECT B1014 - AWARD DESIGN CONTRACT This action will fund the design of the Valencia Boulevard Median Refurbishment project, which will remove existing turf in the medians, replace it with low and moderate water use plant material, and install an efficient irrigation system along Valencia Boulevard from Tourney Road to Magic Mountain Parkway. RECOMMENDED ACTION: City Council: 1. Award the design contract to Pacific Coast Land Design, Inc., for the Valencia Boulevard Median Refurbishment, Project B1014, in the amount of $88,748 and authorize a contingency in the amount of $13,252 for a total contract amount not to exceed $102,000. 2. Transfer $94,000 of Zone 2008-1 Landscape Maintenance District funds (357) project savings from expenditure account B3003357-5161.001 to expenditure account B1014357- 5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented regarding recycled water infrastructure. ITEM 4 CHECK REGISTER NO.2 FOR THE PERIOD 12/26/14 THROUGH 01/08/15 AND 01/15/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 01/01/15 THROUGH 01/15/15. CHECK REGISTER NO.3 FOR THE PERIOD 01/09/15 THROUGH 01/22/15 AND 01/29/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 01/16/15 i 1 :1.111104: DTYPIPHFJ Check Register No. 2 for the Period 12/26/14 through 01/08/15 and 01/15/15. Electronic Funds Transfers for the Period 01/01/15 through 01/15/15. Check Register No. 3 for the Period 01/09/15 through 01/22/15 and 01/29/15. Electronic Funds Transfers for the Period 01/16/15 through 01/29/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register numbers 2and 3. Page 4 Packet Pg. 13 PUBLIC PARTICIPATION II Addressing the City Council was Doug Fraser, representing mobile home park residents, regarding the Brown Act; translation services for the February 24 and March 10 City Council meetings; and requested written comment cards be read aloud. One written comment was received from Roger Haring, representing Bouquet Canyon Network, thanking Council for providing a public comment letter to the US Forest Service, regarding the upper watershed. ADJOURNMENT Mayor McLean adjourned the meeting in memory of Dennis Powell at 7:29 p.m. ATTEST: CITY CLERK Page 5 MAYOR Packet Pg. 1471