HomeMy WebLinkAbout2015-05-26 - AGENDA REPORTS - MIN APPROVAL (2)0
Agenda Item: I
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR � D
CITY MANAGER APPROVAL:
DATE: May 26, 2015
SUBJECT: APPROVAL OF MINUTES
DEPARTMENT: Administrative Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council and Board of Library Trustees: Approve the minutes of the May 12, 2015, special
and regular meetings.
BACKGROUND
The minutes from the previous City Council and Joint City Council/Board of Library Trustees
meetings are submitted for approval.
ALTERNATIVE ACTION
Amendments to the minutes may be approved as necessary.
FISCAL IMPACT
None by this action.
ATTACHMENTS
May 12, 2015 Draft Minutes Special Meeting
May 12, 2015 Draft Minutes Regular Meeting
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-p City Council
w: Special Meeting
— Minutes —
Tuesday, May 12, 2015 5:30 PM City Council Chambers
CALL TO ORDER
The meeting was called to order at 5:30 p.m. by Mayor Marsha McLean.
ROLL CALL
All COnncllmembers were present.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Government Code Section 54956.9(d)(4) - Initiation of litigation, two matters
RECESS TO CLOSED SESSION
Mayor McLean recessed the meeting to Closed Session at 5:31 p.m.
RECONVENE TO OPEN SESSION
Mayor McLean reconvened the meeting to at 6:04 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Montes announced that no action was taken in Closed Session that was required to
be reported.
ADJOURN
Mayor McLean adjourned the meeting at 6:04 p.m.
ATTEST:
CITY CLERK
MAYOR
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-� CITY OF SANTA CLARITA
City Council / Board of Library Trustees
Joint Regular Meeting
— Minutes —
Tuesday, May 12, 2015 6:00 PM City Council Chambers
INVOCATION
Mayor McLean delivered the invocation.
CALL TO ORDER
Mayor/President McLean called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:05 p.m.
ROLL CALL
All Couneilmembers were present.
FLAG SALUTE
Mayor McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Acosta, to approve the agenda.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized Grace Lim, Jordan Brackin, and Matt Rubinowitz, the
three winners of the Sister Cities Annual Young Artists and Authors Showcase and presented
them with certificates.
PRESENTATIONS
Southern California Edison Representative Anna Frutos-Sanchez presented Council with a rebate
check for $176,000 and Gold Recognition from the Community Energy Partnership for proactive
energy efficiency and management.
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PUBLIC PARTICIPATION
Addressing the Council was Elaine Ballace regarding mobile homes; Alan Ferdman, representing
the Canyon Country Advisory Committee, regarding the Regional Water Quality Control Board
and the Supplemental Environmental Project for Shangri-La; Frank Dalessandro, representing
Community Sports Foundation, regarding a feasibility study for construction of a roller hockey
rink; Jennifer Bledsoe, Cory Evans, Ryan Haslam, and Stu Blair, regarding a roller hockey rink.
One written comment card was received regarding the Mobile Home Rent Adjustment
ordinance.
STAFF COMMENTS
Councilmember Weste inquired and City Attorney Joseph Montes responded regarding legal
constraints of Council pertaining to the mobile home rent adjustment ordinance. Councilmember
Weste indicated her support for evaluating opportunities for an outdoor roller hockey rink.
Councilmember Boydston indicated his support of researching the feasibility of an outdoor roller
rink; and requested clarification on the Regional Water Quality Board agreement from City
Manager Ken Striplin.
Mayor McLean requested staff gather information from Mr. Dalessandro regarding a feasibility
study for a roller hockey rink
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
COUncilmember Boydston reported he spoke against Assembly Bill 278 during the meeting of
the Local Government Committee at the April 29, 2015, League of California Cities Legislative
Day Program; and encouraged residents to attend the May 14 Classic Car Show and the May 21
Senses on Main event in Downtown Newhall.
Mayor Pro Tem Kellar commented on the passing of former Santa Clarita Mayor George
Pederson and requested the Council adjourn a future meeting in his memory.
Councilmember Acosta commented on his attendance of the recent Southern California
Association of Governments annual conference where regional transportation projects and issues
were discussed; and invited residents to attend the Portraits of Fallen Memorial exhibit opening
on May 16 through July 11 at the Valencia Town Center, stating additional information is
available at www.portraitsofthefallenmemorial.org.
Councilmember Weste commented on the upcoming Memorial Day event on May 25 at Eternal
Valley to pay tribute to servicemen; commented on the well -attended Islander Festival at Hart
Park; discussed her and Mayor McLean's attendance at the "We Build" event for Habitat for
Humanity benefiting the Habitat for Heroes homes; discussed her attendance of the Rim of the
Valley Corridor Special Resources Study at Hart Park on May 5, 2015, and an F-35 Lightning 11
interactive cockpit demonstrator event with Congressman Steve Knight on May 7 at FMI
Aerostructures in Santa Clarita; and commented on the Portraits of the Fallen Memorial exhibit.
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Mayor McLean commented on the new Old Town Newhall Farmers Market opening on May 9
where vendors offered organic options and kid friendly activities; commented on the recent
Southern California Association of Governments meeting, indicating she had the opportunity to
network and connect with individuals who have a lot to say about what happens here in Santa
Clarita including representatives from the California High Speed Rail Authority who took notice
of the recent well -attended North.Los Angeles County Communities Protection Coalition
meeting held in Santa Clarita; requested residents to attend the upcoming California High Speed
Rail Authority community meeting on June I, 2015 at the Santa Clarita Sports Complex
Activities Center from 5:00 pm to 8:00 pin; referenced the upcoming Amgen Tour of California
Stage 5 finish bicycle race on May 14, 2015; and shared that the U.S. Postal Service will be
opening a new post office on Lyons Avenue, close to the old location.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Dante Acosta, Councilmember
SECONDER:
TimBen Boydston, Councilmember
AYES:
Acosta, Boydston, Kellar, Weste, McLean
ITEM 1
APPROVAL OF MINUTES
The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for
approval.
RECOMMENDED ACTION:
City Council and Board of Library Trustees: Approve the minutes of the April 28, 2015, special
and regular meetings.
ITEM 2
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED'ACIION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 3
PURCHASE OF A 2015 FORD CNG F-650 TRUCK WITH PB B-3 PATCH TRUCK
UNIT AND A 2015 FORD F-650 CREW CAB AND CHASSIS (CNG) PHENIX LIFTBED
TRUCK
Consideration of purchase of a Patch Truck Unit and a Liftbed Truck for the Streets Division.
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RECOMMENDED ACTION:
City Council:
Approve the purchase of 2015 Ford CNG F-650 with PB B-3 Patch Truck Unit from
Nixon -Egli Equipment Company using National Joint Powers Alliance (NJPA) contract
#1 13012-FRM in an amount not to exceed $203,893.22.
2. Approve the purchase of a 2015 Ford CNG F-650 Crew Cab and Chassis (CNG) Phenix
Liftbed Truck from National Auto Fleet Group using National Joint Powers Alliance
(NJPA) contract #10281 I -NAF in an amount not to exceed $135,322.74.
3. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval.
ITEM 4
SECOND READING AND ADOPTION OF AMENDMENTS TO THE CITY'S
MUNICIPAL CODE TO INCLUDE: AMENDING CHAPTER 5.08 (MASSAGE); AND
ADDING CHAPTER 35 (AGGRESSIVE SOLICITATION) TO TITLE 11
City Council to conduct second reading and consider adoption of the proposed amendments to
Chapter 5.08 (Massage) and the addition of Chapter 35 (Aggressive Solicitation) of the Santa
Clarita Municipal Code.
RECOMMENDED ACTION:
City Council:
1. Adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 5.08 (MASSAGE) OF
THE SANTA CLARITA MUNICIPAL CODE."
2. Adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 35 TO TITLE 11, PUBLIC
PEACE AND WELFARE, OF THE SANTA CLARITA MUNICIPAL CODE
CONCERNING AGGRESSIVE SOLICITATION AND SOLICITATION AT SPECIFIC
LOCATIONS."
Adopted Ordinance No. 15-02 (amending Chapter 5.08), and Ordinance No. 15-03
(amending Chapter 35 to Title 11).
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ITEM 5
TREE MAINTENANCE SERVICE REQUEST CONTRACT
Approve and award a two-year tree -maintenance service contract to Stay Green, Inc. for
contractual tree maintenance for a total not to exceed $631,488 to continue addressing residents'
tree -service requests in a timely manner.
RECOMMENDED ACTION:
City Council:
Award a two-year tree maintenance service contract to Stay Green, Inc: for contractual tree
maintenance in the amount of $526,240, and authorize an annual contingency in the amount
of $52,624, (a total of $105,248 for two years) for a total two-year contract in an amount not
to exceed $631,488.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such Fiscal Year;
execute up to three, one-year renewal options not to exceed the annual bid amount, plus
Consumer Price Index (CPI) adjustments; and execute all documents subject to City Attorney
approval.
ITEM 6
CITY OF SANTA CLARITA'S FISCAL YEAR 2015-16 STATEMENT OF
INVESTMENT POLICY AND OTHER POST -EMPLOYMENT BENEFITS (OPER)
TRUST INVESTMENT GUIDELINES
Per California Government Code Section 53646, the City Treasurer may annually present the
City's Investment Policy to the City Council to reaffirm or make any changes to the existing
policy.
RECOMMENDED ACTION:
City Council:
Adopt the City of Santa Clarita's Fiscal Year 2015-16 Statement of Investment Policy, and
direct staff to submit the policy to the Association of Treasurers United States and Canada
(APT US&C) for certification in their annual award program.
2. Adopt the City of Santa Clarita's Other Post -Employment Benefits (OPEB) Trust Investment
Guidelines.
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ITEM 7
CHECK REGISTER NO. 9 FOR THE PERIOD 04/03/15 THROUGH 04/16/15 AND
04/23/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 04/08/15 THROUGH
04/23/15
Check Register No. 9 for the Period 04/03/15 through 04/16/15 and 04/23/15.
Electronic Funds Transfers for the Period 04/08/15 through 04/23/15.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 9.
ITEM 8
SUBMISSION OF THE DRAFT 2015-2016 ANNUAL ACTION PLAN AND
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING RECOMMENDATIONS
Submission of the Draft 2015-2016 Annual Action Plan and Community Development Block
Grant (CDBG) Funding Allocation Recommendations as required by the U.S. Department of
Housing and Urban Development (HUD).
RECOMMENDED ACTION:
City Council approve the Draft 2015-2016 Annual Action Plan (Action Plan) and the
Community Development Block Grant (CDBG) Funding Recommendations contained therein,
and authorize the City Manager or designee to execute all required documents, subject to
approval of the City Attorney.
PUBLIC HEARINGS
ITEM 9
FIRST READING OF THE LOW IMPACT DEVELOPMENT (LID) ORDINANCE
First reading of the Low Impact Development Ordinance as a requirement of the City's State -
issued Municipal Stormwater Permit.
RECOMMENDED ACTION:
City Council conduct a public hearing and introduce and pass to a second reading an ordinance
entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, -
CALIFORNIA, AMENDING THE CITY OF SANTA CLARITA MUNICIPAL CODE
CHAPTER 17.95 STANDARD URBAN STORMWATER MITIGATION PLAN
IMPLEMENTATION BY INCORPORATING LOW IMPACT DEVELOPMENT (LID)
STRATEGIES ON CERTAIN DEVELOPMENT PROJECTS."
Mayor McLean opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Environmental Services Manager Travis Lange presented information regarding the item.
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No requests to speak were received.
Mayor McLean closed the public hearing.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
TimBen Boydston, Councilmember
SECONDER:
Bob Kellar, Mayor Pro Tem
AYES:
Acosta, Boydston, Kellar, Weste, McLean
NEW BUSINESS
ITEM 10
AWARD A CONTRACT FOR SELECTION OF A LAND USE CONSULTANT TO
PREPARE AN INDEPENDENT ANALYSIS/REPORT AND EVALUATE THE
MASTER'S COLLEGE MASTER PLAN MODIFICATION PROJECT
Award contract to Lilley Planning Group to prepare an independent analysis/report and to
evaluate the proposed roadway options in the Master's College Master Plan Modification Project.
RECOMMENDED ACTION:
City Council award a contract to Lilley Planning Group in the amount of $23,090, plus a
contingency of $6,910, for a total contract cost of $30,000, and authorize the City Manager or
designee to execute the contract and associated documents, subject to City Attorney approval.
Mayor McLean recessed the meeting at 7:14 p.m. and reconvened at 7:21 p.m.
Councilmember Weste recused herself from participating on this item due to the proximity of her
property to the proposed project.
Planning Manager Jeff Hogan presented information regarding the item.
Councilmember Boydston requested staff to clarify the scope of work concerning evaluation of
two alternative road alignments. Planning Manager Jeff Hogan provided a response to
Councilmember Boydston's inquiry.
RESULT: APPROVED [4 TO 01
MOVER: Dante Acosta, Councilmember
SECONDER: Bob Kellar, Mayor Pro Tem
AYES: Dante Acosta, TimBen Boydston, Bob Kellar, Marsha McLean
RECUSED: Laurene Weste
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ITEM 11
NAMING OF GOLDEN VALLEY ROAD/STATE ROUTE 14 BRIDGE
City Council discuss naming the Golden Valley Road/State Route 14 Bridge in honor of long-
time Santa Clarita resident and community leader Connie Worden-Roberts.
RECOMMENDED ACTION:
City Council discuss and provide direction on the naming of Golden Valley Road/State Route 14
Bridge in honor of Connie Worden-Roberts.
Mayor McLean made comment concerning the absence of formal policy for naming facilities
and proposed an alternative to the recommended action by recognizing individuals such as
Connie Worden-Roberts within a City Hall Honor Court which tells the story of significant
individuals.
Councilmember Weste commented on the value of a Court of Honor, the many contributions of
Ms. Worden-Roberts, and her support of -Mayor Pro -Tem Kellar's interest in naming the Golden
Valley Road Bridge after Ms. Worden-Roberts.
Mayor Pro -'rein Kellar made remarks about Ms. Worden-Roberts, her legacy, and indicated the
appropriateness of naming the Golden Valley Road Bridge in her honor. -
Addressing the City Council was Sue Nevins, representing the Santa Clarita Chamber of
Commerce.
Motion to direct staff to initiate efforts with the State requesting the Golden Valley
Road/State Route 14 Bridge be named in the honor of Connie Worden-Roberts.
RESULT:
APPROVED JUNANIMOUSI
MOVER:
TimBen Boydston, Councilmember
SECONDER:
Laurette Weste, Councilmember
AYES:
Acosta, Boydston, Kellar, Weste, McLean
PUBLIC PARTICIPATION 11
No additional requests to speak.
ADJOURNMENT
Mayor McLean adjourned the meeting at 7:39 p.m.
ATTEST:
CITY CLERK
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