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HomeMy WebLinkAbout2015-01-27 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, January 27, 2015 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - ACOSTA CALL TO ORDER ROLL CALL FLAG SALUTE The Bacon Bunch Patrol of Troop 499 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Santa Clarita Christian School Girls' Volleyball CIF Championship Team PRESENTATIONS Holly Schroeder, of the Santa Clarita Valley Economic Development Corporation (SCVEDC), to present to Council the SCVEDC 2014 accomplishments. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 13, 2015, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. SUMMARY VACATION OF A PORTION OF THE PUBLIC RIGHT-OF-WAY KNOWN AS MARKET STREET ALONG THE SANTA CLARITA VALLEY SENIOR CENTER FRONTAGE - The summary vacation of a portion of the public right-of-way known as Market Street, near the Santa Clarita Valley Senior Center, south of Newhall Avenue. RECOMMENDED ACTION: City Council: Adopt a resolution for the summary vacation of a portion of the public right-of-way known as Market Street, along the Santa Clarita Valley Senior Center frontage, south of Newhall Avenue, as described in Exhibit "A," a legal description, and as shown on Exhibit `B," plat. 2. Reserve easements for public utility purposes as specified in the attached resolution. Page 3 3. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. 4. ANNUAL BRIDGE PREVENTIVE MAINTENANCE PROGRAM, PROJECT M0093 - AWARD CONSTRUCTION CONTRACT - This project will provide preventive maintenance and repairs to various bridges in the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Annual Bridge Preventive Maintenance Program, Project M0093. 2. Award the construction contract to Peterson -Chase General Engineering Construction, Inc., in the amount of $183,856, and authorize a contingency in the amount of $27,579, for a total contract amount not to exceed $211,435. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. NEWHALL AVENUE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) PROJECT (NEWHALL AVENUE AT 8TH STREET, 9TH STREET, AND LYONS AVENUE), PROJECT T2008 - AWARD CONSTRUCTION CONTRACT - This project will improve the overall safety of Newhall Avenue by upgrading the pedestrian crossings at three locations with pedestrian bulb -outs and realigning existing crosswalks. This project will also modify the existing pedestrian ramps bringing them into compliance with the Americans with Disabilities Act. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the HSIP-5450(081) Newhall Avenue HSIP Project (Newhall Avenue at 8th Street, 9th Street, and Lyons Avenue), Project T2008. 2. Award the construction contract to FS Construction in the amount of $264,504, and authorize a 10 -percent contingency in the amount of $26,451, for a total contract amount not to exceed $290,955. 3. Authorize an increased expenditure in the amount of $38,460 to the existing professional services contract with MNS Engineers, Inc., for construction engineering support services, materials acceptance testing, and surveying during construction. 4. Appropriate $60,000 in Gas Tax funds (230) to expenditure account T2008230- 5161.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 6. CITY HALL ACCESS IMPROVEMENTS, PROJECT F1021- AWARD CONSTRUCTION CONTRACT - This project will construct modifications to existing concrete ramps and walkways, install metal handrails, apply an emulsion seal coat on the parking lot, provide new signing and striping, and minor landscaping repairs. t;xd��il�l►llL�117:IyI1lI1I�F City Council: 1. Approve the plans and specifications for the City Hall Access Improvements, Project F1021. Award the construction contract to Draper Construction in the amount of $157,072, and authorize a contingency in the amount of $23,561, for a total contract amount not to exceed $180,633. 3. Authorize the transfer of $46,000 in General Funds (601) from the 2013-14 Overlay and Slurry Seal Program Expenditure Account M0097601-5161.001 to the City Hall Access Improvements Expenditure Account F1021601-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 60258-02, FIVE KNOLLS (FORMERLY KEYSTONE) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 60258-02. The map is for subdivision purposes and is located west of Golden Valley Road and north of Newhall Ranch Road. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 60258-02. Accept on behalf of the public the offers of dedication of the easements for sanitary sewer and sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures; the easements for covered storm drain, appurtenant structures, ingress and egress purposes; the right, but not the obligation, to prohibit any and all allowable uses within open space; the easements for flood control purposes; and the easements for sight distance purposes. 3. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code. Page 5 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 60258-02, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 60258-02, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 60258-02, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 8. COMMUNITY SERVICES AND ARTS GRANTS FOR FISCAL YEAR 2014-15 - The approval of the recommendations by the grants rating committee for the annual Community Services and Arts Grants program. RECOMMENDED ACTION: City Council: 1. Approve Community Services and Arts Grants Committee's project recommendations for Fiscal Year 2014-15, in an amount not to exceed $90,000 for Community Services Grants and $54,120 for Arts Grants. 2. In a separate vote, per Council's adopted policy/process, approve Canyon Theatre Guild's Arts Grant, in an amount not to exceed $5,880. 3. Direct staff to execute agreements approved for funding. 4. Authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. 9. MASTER CASE 13-096; ZONE CHANGE 13-004 SOLEDAD CANYON ROAD CORRIDOR PLAN, SECOND READING - The Soledad Canyon Road Corridor planning area consists of 181 acres and more than 1.4 million square feet of commercial building space west of Solamint Road and east of the Santa Clara River, near Camp Plenty Road. The Soledad Canyon Road Corridor Planwill update the City of Santa Clarita's zoning regulations and zoning map for the Soledad Canyon Road Corridor, resulting in a document that will guide future development within the planning area. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE MASTER CASE 13-096 CONSISTING OF ZONE CHANGE 13-004 APPROVING THE SOLEDAD CANYON ROAD CORRIDOR PLAN." Page 6 10. LOCAL APPOINTMENTS LIST - Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. RECOMMENDED ACTION: City Council approve the Local Appointments List, designate all branches of the Santa Clarita Public Library to receive a copy, and instruct the City Clerk to cause the Local Appointments List to be posted. 11. AWARD CONTRACT TO MOTOR COACH INDUSTRIES (MCI) FOR THE PURCHASE AND DELIVERY OF FIVE (5),45 -FOOT COMPRESSED NATURAL GAS (CNG) -POWERED COMMUTER COACHES - In order to meet growing demand for commuter services to and from the Santa Clarita Valley, City's Transit Division is in need of five (5) 45 -foot CNG powered commuter buses. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute a contract with Motor Coach Industries (MCI) for the purchase of five (5), 45 -foot CNG powered buses, in an amount not to exceed $3,720,000. 12. FISCAL YEAR 2013-14 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - FISCAL YEAR 2013-14 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, McGladrey LLP, has completed the City's annual audit for fiscal year ending June 30, 2014. McGladrey LLP, conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance the City's financial statements were free from material misstatements. RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial Report and other related reports for fiscal year ending June 30, 2014. Page 7 13. CHECK REGISTER NO. 26 FOR THE PERIOD 11/28/14 THROUGH 12/11/14 AND 12/18/14. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 12/05/14 THROUGH 12/18/14. CHECK REGISTER NO. 1 FOR THE PERIOD 12/12/14 THROUGH 12/25/14 AND 12/31/14. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 12/19/14 THROUGH 12/31/14. - Check Register No. 26 for the Period 11/28/14 through 12/11/14 and 12/18/14. Electronic Funds Transfers for the Period 12/05/14 through 12/15/14. Check Register No. 1 for the Period 12/12/14 through 12/25/14 and 12/31/14. Electronic Funds Transfers for the Period 12/19/14 through 12/31/14. ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 26 and 1. NEW BUSINESS 14. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the City Council updates the Council Committee Appointments List. Mayor McLean transmitted a memo to each Councilmember with the 2014 Council Committee Appointments list for discussion at this time. RECOMMENDED ACTION: City Council review, discuss, make changes to, and approve the City Council Committee Appointments list for 2015; direct the City Clerk to update the City's Form 806 based on the appointments made; delegate the City Manager as signatory on said form; and direct the City Clerk to place updated Form 806 on the City's website. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. Page 8 STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, February 10, 2015, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 22, 2015, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall anda San larita Sheriffs Station. City ( Santa Page 9