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HomeMy WebLinkAbout2015-05-26 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, May 26, 2015 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Boydston CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain ally further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Proclaim May as Bicycle Month in Santa Clarita PRESENTATIONS Presentation on Southern California Air Quality Management District (SCAQMD) Programs PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the May 12, 2015, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. SECOND READING AND ADOPTION OF THE LOW IMPACT DEVELOPMENT (LID) ORDINANCE - Second reading and adoption of the Low Impact Development (LID) Ordinance as a requirement of the City's Municipal Stormwater Permit. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CITY OF SANTA CLARITA MUNICIPAL CODE CHAPTER 17.95 STANDARD URBAN STORMWATER MITIGATION PLAN IMPLEMENTATION BY INCORPORATING LOW IMPACT DEVELOPMENT (LID) STRATEGIES ON CERTAIN DEVELOPMENT PROJECTS." Page 3 4. 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0102 - AWARD CONSTRUCTION CONTRACT FOR THE OVERLAY P012TION - The Annual Overlay project is an integral part of the City of Santa Clarita's pavement management program. Each year, streets are evaluated and identified for the need of pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the overlay portion of the 2014-15 Annual Overlay and Slurry Seal Program, Project MO 102. 2. Award the construction contract to Sully -Miller Contracting Company in the amount of $5,562,500 and authorize a contingency in the amount of $1,687,500, for a total contract amount not to exceed $7,250,000. 3. Authorize an expenditure in the amount of $401,464 to Twining, Inc., for a professional services contract to provide for project inspection and materials testing. 4. Authorize an increased expenditure in the amount of $50,000 to the existing professional services contract with Pavement Engineering, Inc., for constriction management support and project design support services during construction. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0102 - AWARD CONSTRUCTION CONTRACT FOR THE SLURRY SEAL PORTION - The Annual Slurry Seal project is an integral part of the City of Santa Clarita's pavement management program. Each year, streets are evaluated and identi[ied for the need for pavement preservation and preventative maintenance treatments. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the slurry seal portion of the 2014-15 Annual Overlay and Slurry Seal Program, Project MO 102. 2. Award the construction contract to Intermountain Slurry Seal, Inc., in the amount of $1,241,004 and authorize a contingency in the amount of $124,101 for a total contract amount not to exceed $1,365,105. 3. Authorize an expenditure in the amount of $61,252 to Twining, Inc., for a professional services contract to provide for project inspection and materials testing. Page 4 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS - The City of Santa Clarita's residential and commercial solid waste services are provided by Waste Management and Burrtec Waste Industries, Inc. Per the approved Franchise Agreements, franchised solid waste haulers may submit a request for a rate adjustment by April 1 for consideration. RECOMMENDED ACTION: City Council: Adopt a resolution for the Fourth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (DBA Waste Management), for residential solid waste management services allowing an adjustment in their residential rates by 4.13 percent based on the formula outlined in their Franchise Agreement, and authorize the City Manager to execute the amended agreement, subject to City Attorney approval. Adopt a resolution for the Third Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for commercial solid waste management services allowing an adjustment in rates by 4.22 percent based on the formula outlined in their Franchise Agreement, and authorize the City Manager to execute the amended agreement, subject to City Attorney approval. COMMUNITY FACILITIES DISTRICT - VISTA CANYON RANCH LLC - The proposed formation of the Community Facilities District (CFD) is consistent with the City's Policy Guidelines Regulating the Use of public Financing Mechanism to Finance Public Improvements adopted on October 11, 2005. RECOMMENDED ACTION: City Council: 1. Adopt a resolution approving a Deposit and Reimbursement Agreement relating to the proposed City of Santa Clarita Community Facilities District No. 2015-1 (Vista Canyon) and the retention of certain professional firms in connection therewith. 2. Adopt a reimbursement resolution to allow for the reimbursement of expenditures made prior to the issuance of obligations issued for certain public facilities within a proposed City -formed community facilities district. Page 5 8. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: Adopt Resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2015-16 for the Landscape Maintenance Districts, Drainage Benefit Assessment Areas, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District. 2. Adopt Resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 9, 2015. 3. Adopt the annual report for the Tourism Marketing District (TMD) and a Resolution of Intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District, and set a public hearing for June 9, 2015. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council: 1 _ Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2015-16. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2015-16, and set a public hearing for June 9, 2015. Page 6 10. ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPE MAINTENANCE DISTRICT Tl, ZONES T23 AND T23A - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Landscape Maintenance District Tl. Zones T23 and T23A. RECOMMENDED ACTION: City Council: Adopt a resolution initiating proceedings for the levy and collection of assessments for Fiscal Year 2015-16 for Landscape Maintenance District Tl, Zones T23 and T23A. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve Engineer's Report, and set a public hearing for June 9. 2015. 11. CHECK REGISTER NO. 10 FOR THE PERIOD 04/17/15 THROUGH 04/30/15 AND 05/07/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 04/21/15 THROUGH 05/07/15. - Check Register No. 10 for the Period 04/17/15 through 04/30/15 and 05/07/15. Electronic Funds Transfers for the Period 04/21/15 through 05/07/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of George Pederson FUTURE MEETINGS The next Joint Regular Meeting / of the City Council will be held Tuesday, June 9, 2015, at 6:00 p.m. in the Council Chambers, l st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 7 CERTIFICATION I, Kevin Tonoian, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 21, 2015, between the rs of 9 a.m. and 5:00 p:m., the foregoing agenda was posted at City Hall and the Santa i'a eriffs Station. Kevin Ton an ' City Cler Santa Cl ita. California Page 8