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HomeMy WebLinkAbout2015-01-27 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA ' CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, January 27, 2015 6:00 P.M. City Council Chambers MINUTES INVOCATION Councilmember Acosta delivered the invocation. CALL TO ORDER Mayor/President McLean called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:12 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE The Bacon Bunch Patrol of Boy Scout Troop 499 let the flag salute. ' EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda, pulling items 8 and 9 for a separate vote, and items 7 and 10 for public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Councilmember Acosta and Council presented certificates to the Santa Clarita Christian School Girls' Volleyball team in recognition of their first California Interscholastic Federation (CIF) Championship win. PRESENTATIONS Holly Schroeder and Don Fleming, of the Santa Clarita Valley Economic Development Corporation (SCVEDC), provided yearly goals and accomplishments to the City Council. PUBLIC PARTICIPATION I Addressing the Council was Elaine Ballace regarding mobile home rent control; Steve Petzold regarding a disc golf event held at East Walker Ranch and Sheriff Department text notifications; Cam Noltemeyer regarding the Santa Clarita Valley Sanitation District supplemental environmental impact report concerning deep injection wells. STAFF COMMENTS City Manager Ken Striplin commented regarding staffs efforts to engage the community concerning any update to Ordinance 6.02; and commented regarding the Sheriff Department response to the incidents and providing information to the community. Councilmember Boydston clarified his comments made during discussion of mobile home rent control. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston reported he and the Mayor met with the Chairman of the High Speed Rail and toured Santa Clarita to illustrate how the two proposed routes would impact properties and quality of life; and requested the City's Cemex Committee report on legislative progress. Mayor Pro Tem Kellar reported that he and Councilmember Weste met with Cemex representatives and assured them that the City will continue to do everything possible to prevent ' mining; reported on the Santa Clarita Valley Chamber of Commerce Chairperson installation and recognized outgoing Chairperson Jim Backer for his work. Councilmember Weste commented regarding the Cemex issue and the need for support from elected officials; and congratulated Joe Trejo on his retirement from the Los Angeles County Sheriff Department. Councilmember Acosta commented regarding attending Sheriff Deputy Trejo's retirement party and recognized his service to the community; and reported attending the League of California Cities Newly Elected Officials Conference in Sacramento. Mayor McLean commented regarding Dan Richard, Chair of the California High Speed Rail Authority, who accepted the City's invitation to tour the City to get a better sense of the City's concerns; commented on the Northern Corridor Cities meeting and received feedback on efforts to extend Metrolink train service for Santa Clarita in the afternoon and evenings; reported that the Metrolink station construction at the Bob Hope Airport has been delayed for a few months; commented regarding efforts to research a new location site for the Newhall Post Office; and invited residents to attend the annual Celebrity Waiter event on February 21, 2015, benefiting the SCV Senior Center. n C CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: TimBen Boydston, Councilmember SECONDER: Bob Kellar, Mayor Pro Tem AYES: Acosta, Boydston, Kellar, Weste, McLean ITEM 1 APPROVAL OF MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 13, 2015, special and regular meetings. ITEM 2 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: ' City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 SUMMARY VACATION OF A PORTION OF THE PUBLIC RIGHT-OF-WAY KNOWN AS MARKET STREET ALONG THE SANTA CLARITA VALLEY SENIOR CENTER FRONTAGE The summary vacation of a portion of the public right-of-way known as Market Street, near the Santa Clarita Valley Senior Center, south of Newhall Avenue. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of a portion of the public right-of-way known as Market Street, along the Santa Clarita Valley Senior Center frontage, south of Newhall Avenue, as described in Exhibit "A," a legal description, and as shown on Exhibit `B," plat. 2. Reserve easements for public utility purposes as specified in the attached resolution. 3. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. ITEM 4 ANNUAL BRIDGE PREVENTIVE MAINTENANCE PROGRAM, PROJECT M0093 - I AWARD CONSTRUCTION CONTRACT This project will provide preventive maintenance and repairs to various bridges in the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Annual Bridge Preventive Maintenance Program, Project M0093. Award the construction contract to Peterson -Chase General Engineering Construction, Inc., in the amount of $183,856, and authorize a contingency in the amount of $27,579, for a total contract amount not to exceed $211,435. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 5 NEWHALL AVENUE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) PROJECT (NEWHALL AVENUE AT 8TH STREET, 9TH STREET, AND LYONS AVENUE), PROJECT T2008 - AWARD CONSTRUCTION CONTRACT ' This project will improve the overall safety of Newhall Avenue by upgrading the pedestrian crossings at three locations with pedestrian bulb -outs and realigning existing crosswalks. This project will also modify the existing pedestrian ramps bringing them into compliance with the Americans with Disabilities Act. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the HSIP-5450(081) Newhall Avenue HSIP Project (Newhall Avenue at 8th Street, 9th Street, and Lyons Avenue), Project T2008. 2. Award the construction contract to FS Construction in the amount of $264,504, and authorize a 10 -percent contingency in the amount of $26,451, for a total contract amount not to exceed $290,955. 3. Authorize an increased expenditure in the amount of $38,460 to the existing professional services contract with MNS Engineers, Inc., for construction engineering support services, materials acceptance testing, and surveying during construction. 4. Appropriate $60,000 in Gas Tax funds (230) to expenditure account T2008230-5161.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney I approval. 0 t ITEM 6 CITY HALL ACCESS IMPROVEMENTS, PROJECT F1021 -AWARD CONSTRUCTION CONTRACT This project will construct modifications to existing concrete ramps and walkways, install metal handrails, apply an emulsion seal coat on the parking lot, provide new signing and striping, and minor landscaping repairs. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the City Hall Access Improvements, Project F1021. 2. Award the construction contract to Draper Construction in the amount of $157,072, and authorize a contingency in the amount of $23,561, for a total contract amount not to exceed $180,633. 3. Authorize the transfer of $46,000 in General Funds (601) from the 2013-14 Overlay and Slurry Seal Program Expenditure Account M0097601-5161.001 to the City Hall Access Improvements Expenditure Account F1021601-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ' ITEM 7 APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 60258-029 FIVE KNOLLS (FORMERLY KEYSTONE) Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 60258-02. The map is for subdivision purposes and is located west of Golden Valley Road and north of Newhall Ranch Road. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 60258-02. 2. Accept on behalf of the public the offers of dedication of the easements for sanitary sewer and sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures; the easements for covered storm drain, appurtenant structures, ingress and egress purposes; the right, but not the obligation, to prohibit any and all allowable uses within open space; the easements for flood control purposes; and the easements for sight distance purposes. 3. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with ' the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code. 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of I Final Tract Map for Tract No. 60258-02, which indicates all special assessments levied by the City of Santa Clarita are paid. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 60258-02, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 60258-02, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. Addressing the Council on this item was Cam Noltemeyer, representing Santa Clarita Organization for Planning and the Environment (SCOPE). ITEM 8 COMMUNITY SERVICES AND ARTS GRANTS FOR FISCAL YEAR 2014-15 The approval of the recommendations by the grants rating committee for the annual Community Services and Arts Grants program. RECOMMENDED ACTION: City Council: 1. Approve Community Services and Arts Grants Committee's project recommendations for ' Fiscal Year 2014-15, in an amount not to exceed $90,000 for Community Services Grants and $54,120 for Arts Grants. 2. In a separate vote, per Council's adopted policy/process, approve Canyon Theatre Guild's Arts Grant, in an amount not to exceed $5,880. 3. Direct staff to execute agreements approved for funding. 4. Authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. Councilmember Boydston recused himself from voting on recommended action # 2 due to a conflict of interest pertaining to his employment and non-profit board membership at the Canyon Theater Guild. Motion by Kellar, second by Acosta, per Council's adopted policy/process, to approve Canyon Theatre Guild City of Santa Clarita Presents Art Grant in an amount not to exceed $5,880. RESULT: APPROVED [4 TO 01 MOVER: Bob Kellar, Mayor Pro Tem SECONDER: Dante Acosta, Councilmember AYES: Acosta, Kellar, Weste, McLean RECUSED: Boydston The balance of Item 8, Recommended Actions 1, 3, and 4, were approved by unanimous vote of the City Council with the remainder of the Consent Calendar. ITEM 9 MASTER CASE 13-096; ZONE CHANGE 13-004 SOLEDAD CANYON ROAD CORRIDOR PLAN 2ND READING The Soledad Canyon Road Corridor planning area consists of 181 acres and more than 1.4 million square feet of commercial building space west of Solamint Road and east of the Santa Clara River, near Camp Plenty Road. The Soledad Canyon Road Corridor Plan will update the City of Santa Clarita's zoning regulations and zoning map for the Soledad Canyon Road Corridor, resulting in a document that will guide future development within the planning area. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE MASTER CASE 13-096 CONSISTING OF ZONE CHANGE 13-004 APPROVING THE SOLEDAD CANYON ROAD CORRIDOR PLAN." Councihnember Boydston reiterated his opposition to the plan due to traffic concerns. RESULT: APPROVED [4 TO 11 MOVER: Bob Kellar, Mayor Pro Tem SECONDER: Dante Acosta, Councilmember AYES: Acosta, Kellar, Weste, McLean NAYS: Boydston ITEM 10 LOCAL APPOINTMENTS LIST Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. RECOMMENDED ACTION: City Council approve the Local Appointments List, designate all branches of the Santa Clarity Public Library to receive a copy, and instruct the City Clerk to cause the Local Appointments List to be posted. 7 Addressing the Council on this item was Julie Olsen, representing Patti Sulpizio, regarding the I North County Transportation Coalition. City Manager Ken Striplin commented regarding the requirement to approve and post this list for the public to be made aware of future commission appointment opportunities. City Attorney Joseph Montes responded to questions from Councilmember Boydston regarding opportunities to consider new appointments to the North County Transportation Coalition. ITEM 11 AWARD CONTRACT TO MOTOR COACH INDUSTRIES (MCI) FOR THE PURCHASE AND DELIVERY OF FIVE (5),45 -FOOT COMPRESSED NATURAL GAS (CNG) -POWERED COMMUTER COACHES In order to meet growing demand for commuter services to and from the Santa Clarita Valley, City's Transit Division is in need of five (5) 45 -foot CNG powered commuter buses. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute a contract with Motor Coach Industries (MCI) for the purchase of five (5), 45 -foot CNG powered buses, in an amount not to exceed $3,720,000. ITEM 12 FISCAL YEAR 2013-14 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, McGladrey LLP, has ' completed the City's annual audit for fiscal year ending June 30, 2014. McGladrey LLP, conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance the City's financial statements were free from material misstatements. RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial Report and other related reports for fiscal year ending June 30, 2014. ITEM 13 CHECK REGISTER NO. 26 FOR THE PERIOD 11/28/14 THROUGH 12/11/14 AND 12/18/14. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 12/05/14 THROUGH 12/18/14. CHECK REGISTER NO.1 FOR THE PERIOD 12/12/14 THROUGH 12/25/14 AND 12/31/14. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 12/19/14 THROUGH 12/31/14. Check Register No. 26 for the Period 11/28/14 through 12/11/14 and 12/18/14. Electronic Funds Transfers for the Period 12/05/14 through 12/15/14. Check Register No. 1 for the Period 12/12/14 through 12/25/14 and 12/31/14. Electronic Funds Transfers for the Period 12/19/14 through 12/31/14. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 26 and 1. 1 ' NEW BUSINESS ITEM 14 COUNCIL COMMITTEE APPOINTMENTS On an annual basis, the City Council updates the Council Committee Appointments List. Mayor McLean transmitted a memo to each Councilmember with the 2014 Council Committee Appointments list for discussion at this time. RECOMMENDED ACTION: City Council review, discuss, make changes to, and approve the City Council Committee Appointments list for 2015; direct the City Clerk to update the City's Form 806 based on the appointments made; delegate the City Manager as signatory on said form; and direct the City Clerk to place updated Form 806 on the City's website. Mayor McLean read the appointments list from the agenda and identified her proposed changes to the City Council; and indicated her desire to table discussion on any potential changes to the North County Transportation Coalition (NCTC) to a later date. Councilmember Boydston inquired if there was support among the Council to consider a new business sector delegate to the NCTC. There was no Council support. Councilmember Acosta commented on his current committee assignments and indicated his ' interest to be a delegate to the League of California Cities, and for appointment to the Public Safety and Cemex Sub -Committees in the future; Councilmember Boydston indicated his interest in serving as a delegate to the Sanitation District Board. Mayor Pro -Tem Kellar indicated his willingness to allow Councilmember Acosta to assume his position on the Public Safety Sub -Committee and his seat as an alternate delegate to the League of California Cities. Councilmember Acosta accepted. Councilmember Boydston inquired of City Attorney Joseph Montes whether there was a legal requirement for the Mayor to serve on the Budget Sub -Committee; the City Attorney indicated that this appointment was a Council policy. Councilmember Boydston inquired if there was support among the Council for him to serve on the Sanitation District. There was no Council support. As a result of the Council's deliberations, the following changes were made to the list of appointments set forth in the agenda materials: League of CA Cities Budget Subcommittee Public Safety Subcommittee ' Community Service Grants Downtown Newhall Specific Plan Whittaker-Bermite Kellar Weste/McLean Kellar/Boydston Weste/McLean Kellar/Weste (McLean Alt) Kellar/Acosta 0 Acosta (Alternate) McLean/Kellar Acosta/Boydston (Kellar Alt) McLean/Kellar (Weste Alt) McLean/Weste (Kellar Alt) Kellar/Acosta (McLean Alt) Motion by Weste, second by Kellar, to approve the committee appointments as discussed and amended. Councilmember Boydston requested a separate vote for the NCTC. Motion by Weste, second by Kellar, for a substitute motion to have a separate vote for the NCTC. On roll call vote: Ayes: Boydston, Weste, Acosta, Kellar, McLean Noes: None Absent: None Motion carried. Motion by Weste, second by Kellar, to approve the current NCTC delegates. On roll call vote: Ayes: Kellar, Weste, Acosta, McLean Noes: Boydston Absent: None Motion carried. Motion to approve the remaining appointments as discussed by the City Council, update the City's Form 806 based on the appointments made; delegate the City Manager as signatory on said form; and direct the City Clerk to place updated Form 806 on the City's website. RESULT: APPROVED [UNANIMOUS] MOVER: TimBen Boydston, Councilmember SECONDER: Bob Kellar, Mayor Pro Tem AYES: Acosta, Boydston, Kellar, Weste, McLean PUBLIC PARTICIPATION II Addressing the City Council was Stacy Fortner regarding comments she made at a prior meeting; and Doug Fraser representing Manufactured Home Panel Residents, regarding amendments to Ordinance 6.02. One written comment was received regarding public participation on United States Forest Service, Angeles National Forest proposal for Bouquet Canyon. ADJOURNMENT Mayor McLean adjourned ATTEST: CITY meeting at 7:55 p.m. [K �. WIN W •'