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HomeMy WebLinkAbout2015-01-13 - MINUTES - REGULAR MTG MINS (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING ' Tuesday, January 13, 2015 6:00 PM City Council Chambers MINUTES INVOCATION Councilmember Weste delivered the invocation. CALL TO ORDER Mayor/President McLean called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:05 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Weste led the flag salute. EXECUTIVE MEETING ' This time has been set aside for Councihnembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Acosta, to approve the agenda pulling items 5, 6, 7, and 8 for public comment. Hearing no objections, it was so ordered. Mayor McLean and Council presented the American Public Works Association (APWA) Southern California Chapter "2014 Project of the Year" award to members of City Staff for work on the Newhall Roundabout project. PRESENTATIONS None. PUBLIC PARTICIPATION Addressing the Council was Doug Fraser representing Myriam Diez, regarding mobilehome rent ' control; Charles Williams representing Fiesta Auto Insurance, regarding mascot and signage; Jose Casteneda representing Fiesta Auto Insurance, regarding registered character mascot; Rudolph Pavini regarding mobilehome rental increase; Elaine Ballace regarding mobilehome rent control; Ray Henry regarding Chapter 6.02 of the Santa Clarita Municipal Code; Dennis Conn regarding Transient Occupancy Tax (TOT) and other potential revenues; Steven Lee ' representing the Val Verde Civic Association, regarding Chiquita Canyon Landfill; Cam Noltemeyer regarding Chiquita Canyon Landfill; and Donal Arana regarding mobilehome rent increases. Ten written comment cards were received regarding mobilehome rent increase. STAFF COMMENTS (MATTERS OF PUBLIC PARTICIPATION) City Manager Ken Striplin commented regarding advertising in the public right of way. Mayor Pro Tem Kellar commented as to possible options regarding public right-of-way advertising; Councilmember Acosta concurred; and Mayor McLean requested staff meet with Mr. Williams. City Manager Ken Striplin commented regarding the mobilehome ordinance update process and the City's outreach efforts; and commented regarding the Chiquita Landfill Environmental Impact Report (EIR) and a letter submitted to the County of Los Angeles with comments and recommendations; Mayor McLean commented regarding alternate methods of disposing of trash and requested that a copy of the City's comment letter be posted on the City's website; Councilmember Boydston inquired regarding the process of reviewing the Draft EIR; and Councilmember Weste commented regarding disposal of hazardous waste. City Attorney Joe Montes provided comments regarding the hearing process and public ' comments for the Los Angeles County Chiquita Canyon Draft EIR. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston commented regarding the events that took place in France; and commented regarding calls made to Waste Management concerning Christmas trees not yet picked up and the lack of response, and requested that staff look into the matter. City Manager Striplin provided feedback regarding logging of complaints and staff would follow-up. Mayor Pro Tem Kellar commented regarding positive feedback received from citizens regarding various amenities offered throughout the City; and requested that the meeting be adjourned in memory of Robbie Heintzman and Ted Rafalovich. Councilmember Acosta wished all a Happy New Year; commented on the events in France; commented on the passing of his Aunt Jessie Ponce; and commented on attending the swearing in ceremony of Senator Steve Knight in Washington D.C. Councilmember Weste commented regarding the events in France; commented on the Veteran's Historical Plaza and the passing of Ted Rafalovich; commented on the passing of David Alfred Gray and Melba Walker Fisher and requested that the meeting be adjourned in their memory. I Meeting Minutes Page 2 January 13, 2015 ' Mayor Pro Tem Kellar commented regarding the previous remarks made of Melba Walker Fischer and the possibility of obtaining the land for the Open Space Preservation District where the family cabin once stood. Mayor McLean expressed condolences to the families that recently lost loved ones; and expressed heartfelt wishes to all those affected in France; commented regarding the American Association of University Women (AAUW) Santa Clarita Valley Branch second annual book lovers luncheon on February 7 at 11:00 a.m.; commented regarding representing the Council on the San Fernando Council of Governments (COG) and invited interested residents to attend the COG and Move LA transportation town hall meeting on February 26 in Van Nuys; commented regarding the temporary move of the Newhall post office to Stevenson Ranch; and commented on the Friends of the Library Local Authors Celebration taking place at the Newhall branch of the Santa Clarita Public Library on January 17. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Mayor Pro Tem SECONDER: TimBen Boydston, Councilmember AYES: Acosta, Boydston, Kellar, Weste, McLean ITEM 1 ' APPROVAL OF MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the December 9, 2014, special and regular meetings. ITEM 2 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. Meeting Minutes Page 3 January 13, 2015 ITEM 3 ' APPROVE FACILITIES USE AGREEMENT BETWEEN THE SANTA CLARITA COMMUNITY COLLEGE DISTRICT AND THE CITY OF SANTA CLARITA FOR THE CONTINUED OPERATION OF THE SANTA CLARITA WORKSOURCE CENTER The City of Santa Clarita receives Workforce Investment Act funding on an annual basis to provide services to the community to assist individuals in finding and qualifying for meaningful employment, and to help employers find the skilled workers they need. These services are offered through the Santa Clarita WorkSource Center, which is currently located at College of the Canyons in the Dr. Dianne G. Van Hook University Center. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute a five-year Facilities Use Agreement between the Santa Clarita Community College District and the City of Santa Clarita for an amount not to exceed $232,200, subject to annual grant receipt and appropriation by City Council, and subject to review by the City Attorney. ITEM 4 CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS) RESOLUTION Effective the first full pay period in January 2015, represented employees in the 2.7% at 55 Public Employees' Retirement System (PERS) pension plan will make an additional 1% contribution toward their pensions, increasing the total PERS employee contribution to 4%. RECOMMENDED ACTION: ' City Council adopt resolution between the Board of Administration California Public Employees' Retirement System and the City of Santa Clarita for Employer Paid Member Contributions. Adopted Resolution No. 15-01. ITEM 5 AWARD CONTRACT FOR SELECTION OF CONSULTANT TO PREPARE ENVIRONMENTAL IMPACT REPORT FOR SAND CANYON MIXED USE PROJECT LOCATED AT NORTHEAST CORNER OF SAND CANYON ROAD AND SOLEDAD CANYON ROAD Award contract for a consultant to prepare an Environmental Impact Report for the Sand Canyon Mixed Use Project (Master Case No. 14-077) located at the northeast corner of Sand Canyon Road and Soledad Canyon Road. This is a contract between the City of Santa Clarita and Tebo Environmental Consulting, Inc. for the preparation of an Environmental Impact Report for the proposed Sand Canyon Mixed Use Project. RECOMMENDED ACTION: City Council award a contract to Tebo Environmental Consulting, Inc. in the amount of $140,765, plus a 10% contingency of $14,076.50 for a total contract cost of $154,841.50, and authorize the City Manager to execute the contract and associated documents subject to City Attorney approval. Addressing the Council on this item was Cam Noltemeyer. I Meeting Minutes Page 4 January 13, 2015 ' City Manager Ken Striplin clarified that the former project on the property has expired and explained the EIR review of the current project was the first step in the City's development process and this project will ultimately be considered by the Planning Commission. Councihnember Weste commented on the mixed-use project and requested additional information on the intention of the applicant. Tom Clark, Managing Member of the Sand Canyon Plaza, commented regarding the Canyon Breeze Mobile Home Park and the purchase and relocation of all but 16 mobilehome units. Mr. Clark commented that they will be purchasing the remaining mobile homes and relocating the residents. ITEM 6 AWARD OF CONTRACT TO ACCELA, INC. FOR THE UPGRADE OF THE CITY'S DEVELOPMENT PERMITTING SYSTEM Award contract in the amount of $1,631,447 to Accela, Inc. for the purchase of an upgraded permitting and asset management system. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to Accela, Inc. (Accela) for the upgrade of the City's permitting ' system, inclusive of $1,040,281 in one-time system configuration and implementation, $50,000 in project contingency, and $541,166 in licensing costs, commencing with year three of this agreement ($175,084 in Fiscal Year 2016-17; $180,336 in Fiscal Year 2017-18; and $185,746 in Fiscal Year 2018-19), for a total contract not to exceed $1,631,447. 2. Appropriate funding in the amount of $1,090,281 from the Technology Replacement Fund (720) to Info Resources/Computer Replacement Expenditure Account 12203-5161.001. Appropriate expenditure budget in Technology Services account 12200-5161.001 for annual licensing costs of $175,084 in Fiscal Year 2016-17; $180,336 in Fiscal Year 2017-18; and $185,746 in Fiscal Year 2018-19. 3. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Councilmember Boydston commented regarding the bid process, the single source procurement, and the review of the permitting system in Santa Barbara. Senior IT Analyst Ryan Drake commented regarding the review of the Accela system with Santa Barbara County as well as other cities who utilize Accela. Meeting Minutes Page 5 January 13, 2015 ITEM 7 ' AWARD OF LANDSCAPE MAINTENANCE DISTRICT RESERVE STUDY TO WILLDAN FINANCIAL SERVICES Administration of the City's Landscape Maintenance Districts (LMD) includes financial forecasting, planning and management relating to the repair and replacement of capital assets. To manage this long-term financial planning, it is common for public agencies to undertake preparation of a reserve study. RECOMMENDED ACTION: City Council: Award contract to Willdan Financial Services for the preparation of a Reserve Study in support of the City's Landscape Maintenance District (LMD) operation in an amount not to exceed $245,000. 2. Authorize staff to proceed with Phase I of the LMD Reserve Study in the amount of $90,000. 3. Authorize the City Manager or designee to execute all contracts subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Addressing the Council on this item was Alan Ferdman. Councilmember Boydston inquired and Administrative Services Manager/City Clerk Kevin ' Tonoian clarified regarding details of the contract and reasons why Willdan Financial Services was selected. ITEM 8 PASEO PATHWAY LIGHTING CONVERSION TO LIGHT EMITTING DIODE (L.E.D.) - PROJECT R1002 - AWARD CONSTRUCTION This project will replace existing High Pressure Sodium (HPS) light fixtures and poles located in Landscape Maintenance District (LMD) Zone T-46 Northbridge, with energy efficient L.E.D. technology and composite poles. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Paseo Pathway Lighting Conversion to Light Emitting Diode (L.E.D.), Project R1002. 2. Appropriate $608,334 from the Landscape Maintenance District Zone T-46 Fund Balance (Fund 357) to account number RI 002357-5161.001. 3. Award the construction contract to Express Energy Services, Inc., for $833,027, plus a 10 percent contingency in the amount of $83,000, for a total contract amount not to exceed $916,027. , Meeting Minutes Page 6 January 13, 2015 ' 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. One written comment was received on this item. ITEM 9 CHECK REGISTER NO. 25 FOR THE PERIOD 11/14/14 THROUGH 11/27/14 AND 12/04/14. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/21/14 THROUGH 12/04/14. Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. PUBLIC HEARING ITEM 10 ANNEXATION OF PARCELS WITHIN TRACT 62343 (PENLON) INTO LANDSCAPE MAINTENANCE DISTRICT NO. 1 Annexation of parcels located in Tract 62343 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 30 (Penlon) to fund costs associated with the on-going maintenance and improvements of landscaping. RECOMMENDED ACTION: City Council conduct a public hearing and open and review ballots. If no majority protest exists, ' adopt a resolution approving the Engineer's Report for annexing parcels in Tract 62343 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 30 (Penton), and ordering levies beginning Fiscal Year 2015-16. If a majority protest exists, no action will be required. Mayor McLean opened the public hearing. City Clerk Kevin Tonoian reported that all notices required by law have been provided. Addressing the Council on this item was Cam Noltemeyer. Mayor McLean closed the public hearing. Mayor McLean directed the City Clerk to tabulate the ballots. City Clerk Kevin Tonoian announced that 100 percent of the ballots are in favor of the annexation. Therefore, no majority protest exists. Motion to adopt Resolution No. 15-02 approving the Engineer's Report for annexing parcels in Tract 62343 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 30 (Penlon), and ordering levies beginning Fiscal Year 2015-16. Meeting Minutes Page 7 January 13, 2015 RESULT: APPROVED [UNANIMOUS] MOVER: Dante Acosta, Councilmember SECONDER: TimBen Boydston, Councilmember AYES: Acosta, Boydston, Kellar, Weste, McLean ITEM 11 MASTER CASE NO. 13-096, ZONE CHANGE 13-004, FOR THE SOLEDAD CANYON ROAD CORRIDOR PLAN The Soledad Canyon Road Corridor planning area consists of 181 acres and more than 1.4 million square feet of commercial building space west of Solamint Road and east of the Santa Clara River near Camp Plenty Road. The plan will update the City of Santa Clarita zoning regulations and zoning map for the Soledad Canyon Road Corridor resulting in a document that will guide future development within the planning area. The City Council Development Subcommittee received a presentation on the Soledad Canyon Road Corridor Plan from staff on October 7, 2014. RECOMMENDED ACTION: City Council adopt a resolution adopting a Negative Declaration and approving Master Case 13- 096 with the Planning Commission's recommended amendments, and introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE MASTER CASE 13-096 CONSISTING OF ZONE CHANGE 13-004 APPROVING THE SOLEDAD CANYON ROAD CORRIDOR PLAN." Mayor McLean opened the public hearing. City Clerk Kevin Tonoian reported that all notices required by law have been provided. Mike Marshall, Assistant Planner II, advised that the Soledad Canyon Road Corridor planning area consists of 181 acres and more than 1.4 million square feet of commercial building space west of Solamint Road and east of the Santa Clara River near Camp Plenty Road. The plan will update the City of Santa Clarita zoning regulations and zoning map for the Soledad Canyon Road corridor resulting in a document that will guide future development within the planning area. The City Council Development Subcommittee received a presentation on the Soledad Canyon Road Corridor Plan from staff on October 7, 2014. Mr. Marshall and City Manager Ken Striplin responded to questions of the City Council. Councilmember Boydston indicated his "no" vote on this item was due to his overall traffic concerns. Addressing the Council on this item was Dennis Conn. Mayor McLean closed the public hearing. Meeting Minutes Page 8 January 13, 2015 ' Motion to adopt Resolution No. 15-03 adopting a Negative Declaration and approving Master Case 13-096 with the Planning Commission's recommended amendments, and introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE MASTER CASE 13-096 CONSISTING OF ZONE CHANGE 13-004 APPROVING THE SOLEDAD CANYON ROAD CORRIDOR PLAN." RESULT: APPROVED 14 TO 11 MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Councilmember AYES: Acosta, Kellar, Weste, McLean NAYS: Boydston PUBLIC PARTICIPATION II Addressing the Council was Stacy Fortner regarding the Chiquita Canyon Landfill; Erica Larsen representing Citizens for Chiquita Canyon Landfill Compliance, regarding the Chiquita Canyon Landfill; Patti Sulpizio regarding the Chiquita Landfill and Measure S; Jeremiah Dockray representing Citizens for Chiquita Canyon Landfill Compliance, regarding Chiquita Landfill; and Doug Fraser regarding communication with the residents of the mobilehome parks and Chapter 6.02 of the Santa Clarita Municipal Code. ' One written comment card was received regarding mobilehome rent increase. STAFF COMMENTS Councilmember Boydston inquired and City Attorney Joseph Montes responded regarding possible violation of SCVTV involving political advertising during broadcasts; and commented regarding the Chiquita Canyon Landfill. ADJOURNMENT Mayor McLean adjourned the meeting in memory of David Alfred Gray, Ted Rafalovich, Robbie Heintzman, Jessie Ponce, and Melba Walker Fisher at 8:47 p.m. 0MM0 1 Meeting Minutes Page 9 January 13, 2015